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General Government Committee
Minutes
Date: January 4, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
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Staff Present: J. Gallagher, M. Chambers (attended at 1:00 p.m.), L.
Present Via Electronic Patenaude (left at 12:00 p.m.)
Means: A. Allison, G. Acorn, R. Maciver, S. Brake, T. Pinn, G. Weir, F.
Langmaid
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
New business item(s) were added to the New Business - Consideration section
of the agenda.
Councillor Jones asked that new business items, regarding Support of Opening
Ski Hills in Ontario and Review of the Seniors Snow Removal Program, be added
to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Statements on
Agendas, be added to the New Business — Consideration section of the agenda.
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General Government Committee Minutes January 4, 2021
4. Adopt the Agenda
Resolution # GG-001-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of January 4,
2021 be adopted with the following additions:
• New Business Item Regarding Support of Opening Ski Hills in Ontario
• New Business Item Regarding Review of Senior Snow Removal Program
• New Business Item Regarding Statements on Agendas
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of November 30, 2020
Resolution # GG-002-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on November 30, 2020, be approved.
Carried
8. Delegations
There were no Delegations.
9. Communications — Receive for Information
9.3 Minutes of the Newcastle Business Improvement Area dated December 10,
2020
9.4 Minutes from the Tyrone Community Hall Board dated September 10, 2020,
October 21, 2020, and November 18, 2020
9.5 Minutes from the Newcastle Village Community Hall Board dated November
17, 2020 and December 15, 2020
9.6 Ralph Walton, Regional Clerk/Director of Legislative Services, Regarding
2021 Interim Regional Tax Levy
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General Government Committee Minutes January 4, 2021
Recess
Resolution # GG-003-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 9:45 a.m. with Mayor Foster in the Chair.
Resolution # GG-004-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That Communication Items 9.1 to 9.7, be received on consent with the exception
of Items 9.1, 9.2 and 9.7.
Carried
9.1 Memo from Stephen Brake, Director of Public Works, Regarding North
Bowmanville Dog Park
Resolution # GG-005-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That Communication Item 9.1 be received for information.
Carried
9.2 Memo from Stephen Brake, Director of Public Works, Regarding Granville
Dr. / William Ingles Dr. — Courtice — Three Way Stop Control Investigation
Resolution # GG-006-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 9.2 be referred to the General Government Committee
meeting dated June 21, 2021.
Carried
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9.7 Isabel Grace, Superintendent of Business and Finance, Peterborough
Victoria Northumberland and Clarington Catholic District School Board,
Regarding Notice of Passing of an Education Development Charges By-law
Resolution # GG-007-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 9.7 be received for information.
Carried
10. Communications — Direction
10.1 Memo from Stephen Brake, Director of Public Works, Regarding Public
Access Via Stairs to Municipal Property East of Mearns at Longworth
Avenue
Resolution # GG-008-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.1 be referred to the 2021 Budget.
Motion Withdrawn
Resolution # GG-009-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Item 10.1 Memo from Stephen Brake, Director of Public
Works, Regarding Public Access Via Stairs to Municipal Property East of Mearns
at Longworth Avenue, be received for information.
Carried
10.2 Memo from Stephen Brake, Director of Public Works, Regarding Sidewalk
on Main St., Orono
Resolution # GG-010-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Communication Item 10.2 Memo from Stephen Brake, Director of Public
Works, Regarding Sidewalk on Main St., Orono, be referred to the 2021 Budget.
Carried
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General Government Committee Minutes January 4, 2021
10.4 Sue Bernardi, CMO BA, MPS Team Leader, Municipality of Port Hope,
Regarding the Transfer of Low Radioactive Waste Material from Port
Granby Site to Port Hope Long -Term Waste Management Facility
Resolution # GG-011-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the Municipality of Port Hope, the Municipality of Clarington, and the
Government of Canada are parties to the Legal Agreement for the cleanup and
the long-term safe management of low level radioactive waste;
And Whereas Canadian Nuclear Laboratories request, on behalf of Atomic
Energy of Canada Ltd. (AECL), for an amendment to the Legal Agreement to
allow for the transfer of a limited portion of waste from the Port Granby to Port
Hope long term waste management facility;
And Whereas the Legal Agreement requires consensus of the parties to support
an amendment to the Legal Agreement.
Now therefore be it resolved that the Municipality of Clarington agrees to the
request of AECL regarding an amendment to the Legal Agreement to allow for
the transfer of a limited portion of waste from the Port Granby Project to the Port
Hope Long Term Waste Management.
Carried
10.5 Confidential Memo from Faye Langmaid, Acting Director of Planning and
Development Services, Regarding Potential Acquisition, Future Works Yard
Resolution # GG-012-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That Communication Item 10.5 be referred to the end of the Agenda in closed
session.
Carried
11. Presentations
11.1 Jack Ammendolia, Managing Partner and Director, Education, and Robert
J. Williams, Ph.D., Public Affairs Consultant, Watson & Associates
Economists Ltd., Regarding Report LGS-002-21 Ward Boundary Review -
Final Report
Jack Ammendolia, Managing Partner and Director, Education and Robert J.
Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd.
were present via electronic means regarding Report LGS-002-21 Ward Boundary
Review - Final Report. Mr. Ammendolia provided an overview of the project and
explained that the study was focused on two phases which consisted of
reviewing the existing ward system and a reconfiguration of the ward
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General Government Committee Minutes January 4, 2021
boundaries. He explained that a comprehensive public engagement strategy
was employed and noted the steps taken to receive feedback from the public.
Mr. Ammendolia provided an overview of the existing ward system and stated
that they have developed three ward boundary options. He explained each
option, noting that the public indicated a preference for Option C which is a 5-
ward system that attempts to strike a balance between communities of interest
and population parity. Mr. Ammendolia explained the next steps and answered
questions from Members of Committee.
Recess
Resolution # GG-013-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:57 a.m. with Mayor Foster in the Chair.
Alter the Agenda
Resolution # GG-014-21
Moved by Councillor Zwart
Seconded by Councillor Neal
That the Agenda be altered to consider Item 15.2, Report LGS-002-21 Ward
Boundary Review - Final Report, at this time.
Carried
15.2 LGS-002-21 Ward Boundary Review — Final Report
Resolution # GG-015-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-002-21 be received;
That the Final Report on Clarington's Ward Boundary Review, of Watson &
Associates Economists Ltd., be received;
That the Municipality of Clarington maintain the existing four ward boundary
system; and
That all interested parties listed in Report LGS-002-21 and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Jones, Councillor Neal, Councillor Traill, and
Councillor Zwart
No (2): Councillor Anderson, and Councillor Hooper
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General Government Committee Minutes January 4, 2021
Carried on a recorded vote (5 to 2)
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
12.1 PWD-001-21 Proposed Amendment to By-law 2014-059, being a By-law to
Regulate Traffic and Parking on Highways, Private Property and Municipal
Property
Resolution # GG-016-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-001-21 be received;
That the By-law, amending specific schedules of the Traffic By-law, attached to
Report PWD-001-21, as Attachment 2, be passed; and
That all interested parties listed in Report PWD-001-21 and any delegations be
advised of Council's decision.
Carried
12.2 PWD-002-21 Contracted Winter Control Services
Resolution # GG-017-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report PWD-002-21 be received;
That Council approve the cancellation of Tender CL2020-30 for Winter Control
Services and the issuance of a tender for the replacement of four end of service
life combination plow trucks that were previously requested in the 2019 and 2020
Capital Budget submissions but have been deferred pending the outcome of the
contacted service investigation.
Carried Later in the Meeting (See following motions)
Suspend the Rules
Resolution # GG-018-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes to 12.10 p.m.
Carried
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Resolution # GG-019-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-017-21 for a second time.
Carried
Resolution # GG-020-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-002-21 be referred to the Director of Finance/Treasurer for
further information on the analysis.
Motion Lost
Suspend the Rules
Resolution # GG-021-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes to 12:20 p.m.
Carried
That the foregoing Resolution #GG-017-21 was then put to a vote and carried.
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:17 p.m. with Mayor Foster in the Chair.
12.3 PWD-003-21 Stuart Park Tennis Courts
Resolution # GG-022-21
Moved by Councillor Neal
Seconded by Councillor Traill
That Report PWD-003-21 be received;
That Council provide staff with direction on the following potential upgrades:
a. That the Guildwood Park tennis courts be resurfaced.
b. That the Stuart Park tennis courts and basketball court be resurfaced.
c. That up to four pickleball courts be created in addition to the existing
courts.
d. That lighting be provided on the Stuart Park basketball and
tennis/pickleball courts; and
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General Government Committee Minutes January 4, 2021
That all interested parties listed in Report PWD-003-21 and any delegations be
advised of Council's decision.
Referred (See following motions)
Resolution # GG-023-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-022-21 for a second time.
Carried
Resolution # GG-024-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Resolution #GG-022-21 and Report PWD-003-21 be referred to Staff to
report back on the Kawartha Pine Ridge District School Board's willingness to
have pickleball, or a combination of pickleball and tennis courts, located at
Courtice Secondary School.
Carried
13. Emergency and Fire Services Department Reports
There were no Reports for this section of the Agenda.
14. Community Services Department Reports
There were no Reports for this Section of the Agenda.
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-001-21 City of Oshawa Licensing of Payday Loan Establishments
Resolution # GG-025-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-001-21 be received for information.
Carried
15.2 LGS-002-21 Ward Boundary Review — Final Report
This matter was considered earlier in the meeting following the Presentation.
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15.3 LGS-003-21 Appointments to the Energy from Waste — Waste Management
Advisory Committee
Resolution # GG-026-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report LGS-003-20 be received;
That the Committee appoint Kerry Meydam, Sami Elhajjeh, Lyndsay Riddoch,
and Jim Vinson to the Energy from Waste — Waste Management Advisory
Committee for a term ending December 31, 2022; and
That all interested parties listed in Report LGS-003-20 and any delegations be
advised of Council's decision.
Carried
15.4 LGS-004-21 Fireworks Permitting
Resolution # GG-027-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report LGS-004-21 be received for information.
Carried
Suspend the Rules
Resolution # GG-028-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow for the introduction of a New
Business item at this time.
Carried
Resolution # GG-029-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Municipality of Clarington request that the Region of Durham amend the
Terms of Reference for the Energy From Waste - Waste Management Advisory
Committee, such that the Committees recommendations go to Regional Council
instead of the Region of Durham's Public Works Committee.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
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16. Financial Services Reports
Councillor Neal chaired this portion of the meeting.
16.1 FSD-001-21 Delegation of Authority to enter into Extension Agreements to
the Treasurer
Resolution # GG-030-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report FSD-001-21 be received;
That the Council of the Corporation of the Municipality of Clarington delegate
authority to the Treasurer to enter into extension agreements pursuant to Section
378 of the Municipal Act, 2001, and;
That the By-law attached to Report FSD-001-21, as attachment 1, be approved.
Carried
16.2 FSD-002-21 Delegation of Authority - Section 357(1) (d.1) Sickness or
Extreme Poverty
Resolution # GG-031-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-002-21 be received;
That the Council of the Corporation of the Municipality of Clarington delegate
authority to the Assessment Review Board to determine eligibility for property tax
reductions or refunds under the Municipal Act, 2001, Section 357 (1) (d.1) —
Sickness or Extreme Poverty; and
That the By-law attached to Report FSD-002-21, as attachment 1, be approved.
Carried
17. CAO Office Reports
There were no Reports for this section of the Agenda.
18. New Business — Consideration
18.1 Winter Maintenance on Newcastle Trails (Councillor Zwart)
Resolution # GG-032-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas, at the meeting of November 23, 2020, the Council of the Municipality
of Clarington approved Resolution #GG-391-20, that directed the Public Works
Department to provide winter maintenance on various trails to encourage outdoor
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exercise in an effort to improve our physical, mental health and general overall
well-being due to COVID-19;
And Whereas a popular section of the Samuel Wilmot trail system between
Cobbledick Road and Toronto Street in Newcastle could not be included with this
program due to the steep grades on the trail system that may potentially create
an unsafe maintenance situation.
Now therefore be it resolved that the Public Works Department be directed to
include snow removal on the approximate one kilometer section of trail through
the Foster Creek Valley between Sunset Boulevard and Gusel Avenue in
Newcastle;
That pre -budget approval be given to complete this additional work for the
2020-2021 Winter Season; and
That all interested parties be notified of Council's decision, including the
Clarington Active Transportation and Safe Roads Committee.
Carried
18.2 Support of Opening Ski Hills in Ontario
Resolution # GG-033-21
Moved by Councillor Jones
Seconded by Councillor Zwart
Whereas Clarington Council remains a strong supporter of our Local Businesses
and Brimacombe (Oshawa Ski Club) is an important business in our community.
Brimacombe laid off 278 people on December 24, 2020 and this is a tremendous
loss to this local not -for -profit business and the effects it has on our local
economy;
And Whereas Ski Hills in Ontario are mandated to be closed during the COVID-
19 Province Wide Shut down in effect from December 26, 2020 until January 23,
2021, and this Shutdown has resulted in 9000 job losses and $84 million losses
and includes 52 Ski areas in Ontario;
And Whereas thousands of Ontarians rely on snow sports over the winter for
employment, their physical health and mental Health;
And Whereas Snow Resort owners and operators across the Province have
implemented new protocols to keep all skiers and Ontarians safe and resorts are
separating their inside and outside offerings so adjustments can be made safely
and efficiently depending on the current COVID-19 measures in the provincial
framework and rules are in place to maintain physical distancing and Personal
Protective Equipment (PPE);
And Whereas Ontario is the only jurisdiction in North America to shut down Ski
Resorts because of COVID-19;
Now therefore be it resolved:
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That Clarington Council supports the reopening of the Ontario Ski Hills as soon
as possible;
That, if the COVID-19 Province Wide Shutdown was to continue past January 23,
2021, Clarington Council supports removing Ontario Ski Hills from being included
in the Shutdown and be permitted to open; and
That this motion be distributed to Premier Ford, Minister Lisa MacLeod Minister
of Heritage, Sport, Tourism and Culture, MPP Lindsey Park, MPP David Piccini,
all Durham Region Municipalities, The Ontario Snow Resorts Association, and
Oshawa Ski Club (Brimacombe).
Carried
18.3 Review of the Seniors Snow Removal Program
Resolution # GG-034-21
Moved by Councillor Jones
Seconded by Councillor Anderson
That Staff report back, at a future General Government Committee Meeting, on
the Clarington Seniors Snow Removal Program regarding the cost to the
Municipality, cost to the resident, how the program is running, any comments that
Clarington has received over the past few years as feedback, and a comparison
to other Senior Snow Removal Programs in other areas.
Carried
18.4 Statements on Agendas
Resolution # GG-035-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the statement regarding motions, in the Committee Agendas, be replaced
with a statement regarding Policy F-11 Transparency and Accountability.
Carried
19. Unfinished Business
19.1 Resolution #GG-113-20, Regarding, Report EGD-006-20 -Cedar Crest
Beach Rd and West Beach Rd Berm Review and Estimates (Referred from
the November 30, 2020 General Government Committee Meeting)
Resolution # GG-036-21
Moved by Councillor Traill
Seconded by Councillor Neal
That Report EGD-006-20, regarding Cedar Crest Beach Road and West Beach
road Berm, be referred to the February 16, 2021, General Government
Committee meeting.
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Carried
19.2 Resolution #GG-437-20, Regarding Appointment of Department Liaisons
and Deputy Mayor (Referred from the November 30, 2020 General
Government Committee Meeting)
Resolution # GG-037-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report CAO-023-20 be received;
That the Members of Council be designated as a Department Liaison, for a one
year term ending December 31, 2021 as follows:
Planning & Development Services I Councillor Anderson
Public Works
Community Services
Legislative Services
Financial Services
Councillor Hooper
Councillor Traill
Councillor Jones
Councillor Neal
Corporate Services I Mayor Foster
Emergency Services I Councillor Zwart
That a Member of Council be appointed as a Liaison for Economic Development,
to be Council's representative on the Clarington Board of Trade, to report to
Council;
That the Economic Development Liaison be considered at the January 25, 2021
General Government Committee meeting; and
That Department Heads, or designate, only be required to attend Council of
Committee meetings if there is a matter on the agenda pertaining to their
Department, or if a Member of Council requests department representation, prior
to the meeting, for the purpose of answering a question(s) pertaining to their
department.
Carried as Amended (See following motion)
Resolution # GG-038-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the foregoing Resolution #GG-037-21 be amended by replacing the words
"Corporate Services" with the words "Office of the CAO" in the third paragraph.
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Carried
20. Confidential Reports
There were no Reports for this Section of the Agenda.
Closed Session
Resolution # GG-039-21
Moved by Councillor Traill
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing two matters that
deal with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 4:40 p.m.
Mayor Foster advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed on a procedural matter and one resolution was passed to provide
direction to Staff.
21. Adjournment
Resolution # GG-040-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the meeting adjourn at 4:41 p.m.
Carried
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