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HomeMy WebLinkAbout2007-01-25 Minutes Community CentreI - ' Tyrone Memorandum To: Executive Board Members From: Mark Canning Cc: Willie Woo Date: January 25th, 2007 Subject: Minutes - Jan 25th 2007 AGM Attendees: Laurie Lafrance,Lynda Burnett, Mark Canning, John Scanlan Walter Loveridge, Steve Powell, Ann Powell, Kim Pannekoke, Janice Scanlan, Paul Rowan, Shari Rowan Patty Woodcock, Jack Wilson, Brian Bradshaw, Willie Woo(Local Councillor) MINUTES FROM JANUARY 25TH ANNUAL GENERAL MEETING Motion to approve minutes from the last meeting. Moved: Janice Scanlan Seconded: Jack Wilson CARRIED DISOLUTION OF CURRENT BOARD AND APPOINTMENT OF NEW BOARD Moved: Mark Canning Seconded: Janice Scanlan Lynda Burnett resigned Chair. Shari Rowan resigned as Treasurer, John Scanlan was nominated for Chair, Mark Canning was nominated for Chair, Treasurer(open) A vote by all members attending the AGM to decide new Chair. New Board Members: John Scanlan, Chair,Treasurer (open,Shari Rowan will stay on during search), Patty Woodcock Co-Chair, Mark Canning, Secretary Lynda Burnett(general member), Laurie LaFrance(booking agent), Brian Bradshaw(general member) TREASURER'S ANNUAL REPORT General Account - $4,963.33(as of Dec 31St, 2006) Expansion Fund - $4,600.00(as of Dec 315t,2006) Nevada Savings - $239.82(as of August 25th, 2005) Total Assets - $9803.15 Moved: John Scanlan Seconded: Laurie Lafrance Website: A motion was put forward to pay for the renewal of our Website Domain Name. Moved: Shari Rowan Seconded: Patty Woodcock Tyro ... catch the Spirit! "" Concession r i . Tyrone,F r LIC 3K6 (905) 263-4330 Community Tyrone BOOKING REPORT Laurie Lafrance is the new booking agent. Because the job is very demanding time wise, Laurie will be examining ways to make it more efficient(egvoice mail etc). Will be reviewing with Lynda Burnett. Will also be monitoring pricing for rentals/bar tending to ensure we are competitive with other halls across the region. The Polar Bear NYE event and liver research fundraiser was discussed by the board regarding the increased bar tending fee and various options were discussed. PBC was concerned that if the bar fee was too much this would cut into the fundraising initiative. BAR REPORT Nothing to report YOUTH REPORT Nothing to report SENIORS REPORT Nothing to report CLEANING REPORT A motion was put forward to refinish/sand the butcher block in the kitchen. Kim will be getting the cost. Moved: Mark Canning Seconded: Laurie Lafrance OLD BUSINESS 1. Fundraising Valentines Dance scheduled for Feb 10th. 60 tickets sold to date. Liquor permit is ordered. Door prizes are needed. Lynda Burnett will be doing decorations(leave up decorations for Sparks - Seniors Valentine Tea). Request for help during the dance(people at the door). Will also do a mailer to RR#5 to advertise and the Herald. T-Shirts will also be sold at the dance. 2. TAA Issues Nothing to report 3. Maintenance Municipality of Clarington Issues: • Panic Hardware - Complete • Lights is the parking lot do not fit the proposed landscaping plan is funding available- Fred to check light level issues • Fans inside hall to be replaced(Lynda discussing with Fred Horvath regarding this) • Horseshoe pit sand is being replaced by woodchips • UV Installation will be coming in 2007 • Baseball Diamonds - need to be weed free for 2007 - Tyrone often forgotten • Garbage issue - resolved • Fan External Problem - in progress 4. Defibrillator Machine no status 5. Telephone - move from Bar into main area(need available for emergencies) 5. Chairs/Tables Mark working with Trillium on grant and also getting companies to quote 6. Landscape Plan Landscaping in progress - completed in spring 7. Web Site - Sue Sutcliffe will be redoing the website look Concession" Tyrone ... catch the Spirit! " . rn n ri Tyrone, r UC 3K6 (905) 263-4330 Community Tyrone S. Bar Renovation - when funds available 9. Photographs on Walls - Laurie getting pricing on refinishing NEW BUSINESS 1. Late Nite In Tyrone(Brian Bradshaw) provided up on the event. This will be an open mic night club. Date being finalized for March. 2. Photographs on Walls. Laurie provided an update that they badly need upgrading in order to preserve them and will be getting pricing. 3. Recognition Night 2008 for volunteers by the Municipality. The board needs to think about long standing volunteers who should be recognized at this event. 4. Guest of the AGM(Bill Hollering) offered his musical services for events at the TCC. Motion to Adjourn Moved: Lynda Burnett Seconded: Walter Loveridge Adjourned 9:00 p.m. " Tyrone ... catch the grit! " Concession . 7 www.tyroneontario.com r , LIC 3K6 ( -