HomeMy WebLinkAbout2008-04-02 Minutes I - 3
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MINUTES
THE ORONO ARENA COMMUNITY CENTER BOARD
April 2008
PRESENT: Ray Bester (chair) John Witheridge (secretary)
Tom Moffat Laverne Boyd
Gord Lowery Elaine Dillon
Gord Robinson Mayor (Jim) Abernathy
ABSENTS:
CALL TO ORDER: by chair at 7:35 pin
Moved by Gord Lowery seconded by Laverne Boyd that we accept the
agenda as discussed.
Passed
The minutes were read from October 30, 2007
Moved by: John Witheridge seconded by, Gord Lowery that minutes be
accepted.
Passed
The total retained earning as of Aprill, 20008 is $ 63 730.30
CORRESPONDENCE: 1) March 5/08 from Fred Horvath
2) March 19/08 from Fred Horvath
MOTION # 1 MOVER: Elaine Dillon SECONDER: Gord Lowery
THAT: The correspondence be accepted.
Passed
BUSINESS ARISING:
First item from the correspondence was the final copy of the Municipality's
Procedural By-laws for boards in the Municipality of Clarington. It was
stated that this is now how we have to carry out business it did not require a
motion to abide because it is a given.
Second item was that the secretary shall send to P. Barrie (the clerk of
council) copies of our minutes along with minutes from the O.A.A.A.
Third Item was a draft copy of a lease agreement between the Municipality
and the Arena board for the property. I was decided that Gord Robinson
contact Fred Horvath for the final copy so it can be signed.
Fourth item discussed was the need for a similar agreement between the
board and the O.A.A.A. It was decide that once the copy of the previous
document was completed board members will meet with the O.A.A.A. to
draft and sign a similar agreement. The above contracts are to be sent to the
secretary and a meeting called after they have been received.
Fifth item was a change to the board with the Mayor Jim Abernathy
replacing Charlie Trim as a member from council.
In the second piece of correspondence was:
First item was a letter explaining the need for a Special Occasions Licensing
policy for all boards in the municipality as part of a Risk Management
program.
Second item was supposed to be a template for the drafting of this policy but
it was not in the envelope. Gord Robinson was asked to get a copy sent to
the board. Also was a schedule of workshops to help draft an acceptable
policy by the board. Since the O.A.A.A. runs the bar at the arena this task is
to be delegated to them.
MOTION # 2 MOVER: Tom Moffat SECONDER: Elaine Dillon
THAT: a copy of the template be sent or the Risk Management template to
the O.A.A.A. for drafting and approval of the board. That document then be
forwarded to the municipality.
Passed
NEW BUSINESS:
Ray Bester asked that the O.A.A.A. to send a copy of all minutes of the
arena committee to him. In addition, a copy of the semi-annual review of the
arena maintenance program be forwarded also to the chair.
Next meeting is scheduled for May 7, 2008 at 7:30
Passed
Motion to Adjourn by Laverne Boyd at 8:55 pm
Ray Bester Chair John Witheridge Secretary