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HomeMy WebLinkAbout2010-03-10 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES March 10, 2010 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present K. Isnor, Chair J. Rook J. Witheridge W.Tanner B. Colville M. Carlton P. Ford Regrets Mayor Abernethy Councillor Robinson S. Laing Absent J. Murray Staff: Martha Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2ADOPTION OF AGENDA . Moved by: J. Witheridge Seconded by: W. Tanner THAT the agenda be approved. MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: B. Colville THAT the minutes of the meeting of February 20, 2010 be approved. MOTION CARRIED 4. BUSINESS ARISING a) Arborist Consultation: The Executive Director advised the board that a meeting had been held with Peter Windolf and Bob Genosko to review the plans that have been developed by our horticulturalist Eric Mills of Mills Landscaping over a year ago; therefore, the Municipality had been advised/consulted of the plans for landscaping on the grounds. Rob Groen of the municipality had been included in the meeting as well but was unable to attend. The Executive Director stated that a considerable amount of damage had been done to the coniferous tree in front of the Bowmanville museum and Mills Landscaping has protected the tree to prevent further damage until the nest of carpenter ants can be fumigated in the spring which, if not corrected could present considerable damage to the museum. The invoice for this work has been forwarded to the Municipality since pest control falls under their jurisdiction. The Municipality has indicated it may not pay the bill. The Executive Director is providing additional background to facilitate payment. A map of the grounds was shown and a description of work that has been done was provided, and discussion took place. Moved by: J. Witheridge Seconded by: B. Colville THAT the Chair be authorized to pursue payment of the pest control bill with Council if the Municipality declines to pay it. MOTION CARRIED b) SJWHC Sign Repair: The Executive Director advised that the sign company had been contacted regarding the repair to the sign at Sarah Jane Williams Heritage Centre and a follow up will be made. The sign for Clarke Museum has been delayed for the present as the Executive Director is hesitant regarding putting up the sign when the maintenance of the property has yet to be completed, safety being of prime concern. c) HST: The proposed new HST was discussed. The Executive Director advised that she would be trying to attend a workshop on how HST applies within the museum industry. d) Dollhouse Collection: A discussion was held regarding the dollhouse collection owned by Mrs. Lepofsky. The mission statement for the museum states that dollhouses are part of the museum collection. The Executive Director was asked by the Board to contact Mrs. Leposky regarding the current status of her dollhouse collection and to reiterate our interest in the collection. Moved by: J. Rook Seconded by: P. Ford THAT the meeting move “in camera”. e) March Break Program: The Executive Director advised the board members that as there were 4 children enrolled at the present time thought has been given to cancelling the March break. After discussion it was decided to proceed with the program. 6. COMMITTEE REPORTS Finance Committee: Moved by: J. Rook Seconded by: J. Witheridge THAT the Finance Committee Report be accepted. MOTION CARRIED 7. NEW BUSINESS B. Colville advised that the book sale will commence once again at the Kirby Church on April 3, 2010 every Saturday from 10:00 a.m. to 3:00 p.m. Members are invited to attend, coffee and cookies will be served. 8. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums APRIL 14, 2010 and Archives will be held on at the Sarah Jane 7:00 p.m. Williams Heritage Centre beginning at 9. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:00 p.m. March 10, 2010 Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on ____________________. __________________________ ______________________________ Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives