HomeMy WebLinkAbout2010-07-14 Minutes
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
July 14, 2010
at the Sarah Jane Williams Heritage Centre
Bowmanville, Ontario
Present: K. Isnor, Chair
J. Rook
J. Witheridge
W.Tanner
B. Colville
P. Ford
Regrets: Mayor Abernethy
S. Laing
Absent : Councillor G. Robinson
J. Murray
M. Carlton
Staff: Martha Rutherford Conrad, Executive Director
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:20 p.m.
2ADOPTION OF AGENDA
.
Moved by: J. Witheridge Seconded by: W. Tanner
THAT the agenda be approved with the addition of correspondence
received from Angela Libby and wth the addition of New Business item
concerning board member John Murray, Section 8(a) and 8(b).
MOTION CARRIED
3. APPROVAL OF MINUTES
Moved by: B. Colville Seconded by: J. Rook
THAT the minutes of the meeting of June 9, 2010 be approved with the
addition of “as amended” to Section 5(a) of Committee Reports.
MOTION CARRIED
4. BUSINESS ARISING
a) Policy Follow Up:
The Executive Director provided the members with a review of
policy.
Moved by: J. Rook Seconded by: J. Witheridge
THAT Section 11(a) be incorporated into the policy manual, and
that discussion on the remaining policies be TABLED until the
next meeting.
MOTION CARRIED
b) Programme Co-ordinator Update:
The Executive Director advised members that interviews for the
position have been completed and that a second round of interviews
will be conducted with two or three applicants.
5. CORRESPONDENCE
Moved by: J. Rook Seconded by: J. Witheridge
THAT items #1 and #2 be moved into ‘Confidential Correspondence’ and
and that emails be blocked out.
MOTION CARRIED
Moved by: J. Witheridge Seconded by: B. Colville
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a) Finance Committee:
Moved by: J. Rook Seconded by: J. Witheridge
THAT the Finance Committee report be accepted.
MOTION CARRIED
Moved by: J. Rook Seconded by: J. Witheridge
THAT the June bills be paid.
MOTION CARRIED
7. EXECUTIVE DIRECTOR’S REPORT
Discussion was held on various items in the Executive Director’s
report.
RESOLUTION:
THAT $5,149.56 be requested from the Sturch Bequest as the final
installment for the History Sidewalk project;
AND THAT $3,790 be requested from the Sturch Bequest in order
to complete stump removal, pruning and restoration of the Blue
Spruce tree as past of the Historical Gardens project.
Moved by: J. Witheridge Seconded by: W. Tanner
THAT the Executive Director’s report be accepted.
MOTION CARRIED
8. NEW BUSINESS
a) After discussion, the board members decided to dispense
with the matter concerning board member John Murray’s
absence at board meetings.
b) Discussion was held regarding the request of former employee
Angela Libby to appear at a meeting of the Board of Directors
of Clarington Museums and Archives. A decision was made that
staffing issues are the responsibility of the Executive Director.
The Executive Director was directed to respond to Miss Libby
that this request is not a board matter.
The members were then shown the new Past Perfect software
that has now been installed at the museum.
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington
AUGUST 11, 2010
Museums and Archives will be held on at the
7:00 p.m.
Sarah Jane Heritage Centre at
The Executive Director advised the board members that she will
be on vacation at that time; as well, the Recording Secretary is
not available.
10. ADJOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 9:10 p.m.
.