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HomeMy WebLinkAbout2010-01-13 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES January 13, 2010 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present K. Isnor, Chair J. Rook J. Witheridge W.Tanner B. Colville S. Laing Councillor G. Robinson Mayor Abernethy Absent P. Ford M. Carlton J. Murray Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Executive Director at 7:07 p.m. 2ADOPTION OF AGENDA . Moved by: K. Isnor Seconded by: J. Witheridge THAT the agenda be approved with the deletion of item #8 Executive Director’s Report and the addition of item #6b) Celebrate Ontario; item #6a) Bell Donation (M. Taylor) is to be changed to #6a) Bell Donation (S. Laing). MOTION CARRIED 3. NOMINATION AND ELECTION OF OFFICERS Moved by: S. Laing Seconded by: J. Rook THAT K. Isnor be nominated for the position of Chair of the Clarington Museums and Archives Board of Directors. M OTION CARRIED K. Isnor accepted the nomination. The Executive Director called for further nominations for the position of Chair of the Clarington Museums and Archives Board of Directors. There being no further nominations received, K. Isnor is Chair of the of the Clarington Museums and Archives Board of Directors. At this time the meeting was turned over to K. Isnor to Chair the meeting. Moved by: S. Laing Seconded by: Councillor Robinson THAT J. Witheridge be nominated for the position of Vice Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED J. Witheridge accepted the nomination. The Chair called for further nominations for the position of Vice Chair of the Clarington Museums and Archives Board of Directors. . There being no further nominations received. J Witheridge is Vice Chair of the Clarington Museums and Archives Board of Directors. Moved by: J. Witheridge Seconded by: S. Laing THAT J. Rook be nominated for the position of Finance Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED J. Rook accepted the nomination. The Chair called for further nominations for the position of Finance Chair of the Clarington Museums and Archives Board of Directors. There being no further nominations received, J. Rook is Finance Chair of the Clarington Museums and Archives Board of Directors. Moved by: S. Laing Seconded by: J. Witheridge THAT B.Colville be nominated for the position of Property Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED B. Colville accepted the nomination. The Chair called for further nominations for the position of Property Chair of the Clarington Museums and Archives Board of Directors. There being no further nominations received, B. Colville is Property Chair of the Clarington Museums and Archives Board of Directors. Moved by: S. Laing Seconded by: J. Witheridge THAT W. Tanner be nominated for the position of Collections Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED W. Tanner accepted the nomination. The Chair called for further nominations for the position of Collections Chair of the Clarington Museums and Archives Board of Directors. There being no further nominations received, W. Tanner is Collections Chair of the Clarington Museums and Archives Board of Directors. Moved by: J. Witheridge Seconded by: B.Colville THAT all Committee members remain on the same committee they have been serving on in the past year with the addition of S. Laing to the Collections Committee. MOTION CARRIED 4. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: W. Tanner THAT the minutes of December 16, 2009 board meeting be approved, with the exception of 4c) first sentence, change ‘need’ to ‘not’. MOTION CARRIED 5. CORRESPONDENCE Moved by: J. Witheridge Seconded by: J. Rook THAT the correspondence be accepted. MOTION CARRIED 6. BUSINESS ARISING a) S. Laing reported on behalf of M. Taylor that the Employee Program for Bell volunteers is giving a donation to the museum of $2500.00, at which time a cheque was presented to the Executive Director. The Board expressed thanks to M. Taylor for this donation. b) The Executive Director informed the board members that the museum had applied to a Celebrate Ontario grant to replace tables, chairs and ramps at the museum. March is the expected date to hear about the grant. 7. COMMITTEE REPORTS a) Finance Committee: Mayor Abernethy congratulated the Executive Director on the Revenue/Expense Report presented to the board. Moved by: J. Witheridge Seconded by: W. Tanner THAT the Executive Director convey to the museum staff congratulations on behalf of the board in showing a profit during a difficult year. MOTION CARRIED Moved by: J. Rook Seconded by: J. Witheridge THAT the Finance Committeee report be accepted. MOTION CARRIED 9. NEW BUSINESS a) Councillor Robinson advised the board that David & Donna Robins, former members of the Clarke Museum had expressed their disappointment since the amalgamation of the two museums and asked the Executive Director to follow up with them. b) The Executive Director stated that tickets were now on sale for Robbie Burns night at the Orono Town Hall on January 23. It was very successful last year and all proceeds are to be directed to the Kirby Church fund. B. Colville advised there is an outstanding bill of $900.00 for the insurance for the year on the Kirby Church. Mayor Abernethy invited the Executive Director to attend a meeting regarding the Committee of Higher Learning, January 21, at 8:00 a.m. with regard to attracting visitors to Camp 30. 10. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington FEBRUARY 10, 2010 Museums and Archives will be held on at the Sarah Jane Williams Heritage Centre beginning at 7:00 P.M. 11. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 7:50 p.m.