HomeMy WebLinkAbout2010-09-08 Minutes
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
September 8, 2010
at the Sarah Jane Williams Heritage Centre
Bowmanville, Ontario
Present: J. Witheridge, Vice Chair
W.Tanner
B. Colville
P. Ford
S. Laing
M. Carlton
Regrets: K. Isnor, Chair
Mayor Abernethy
J. Rook
S. Laing
Absent : Councillor G. Robinson
J. Murray
Staff: Martha Rutherford Conrad, Executive Director
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:10 p.m.
2ADOPTION OF AGENDA
.
Moved by: S. Laing Seconded by: B. Colville
THAT the agenda be approved with the addition of Business Arising item
b) Programme Co-ordinator Update and item c) Recording Secretary
Duties
MOTION CARRIED
3. APPROVAL OF MINUTES
Moved by: S. Laing Seconded by: B. Tanner
THAT the minutes of the meeting of July 14, 2010 be approved.
MOTION CARRIED
4. BUSINESS ARISING
a) Policy Follow Up:
Moved by: M. Carlton Seconded by: P. Ford
THAT Section 3 be TABLED until the next meeting.
MOTION CARRIED
b) Signage:
The Executive Director provided quotes for outdoor quality signs and
requested that a portion of the budget for Signage Upgrades be committed
to improving signs for outdoor exhibits.
Moved by: B. Tanner Seconded by: M. Carlton
THAT $2,000 out of the signage budget be allowed for exterior signage on
outdoor exhibits as determined by Executive Director.
MOTION CARRIED
5. CORRESPONDENCE
It was requested that invitations be sent to Board members when the
museum is thanking contributors.
Moved by: M. Carlton Seconded by: P. Ford
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a) Finance Committee:
Moved by: B. Colville Seconded by: B. Tanner
THAT the Finance Committee report be accepted.
MOTION CARRIED
Moved by: P. Ford Seconded by: B. Tanner
THAT the July/August bills be paid.
MOTION CARRIED
7. EXECUTIVE DIRECTOR’S REPORT
Moved by: S. Laing Seconded by: P. Ford
THAT the Executive Director’s report be accepted.
MOTION CARRIED
8. NEW BUSINESS
a)Thank You
Moved by: J. Witheridge Seconded by: B. Colville
THAT the Board thanks Martha Rutherford Conrad and Charles Taws for
covering the duties of Programme Co-Ordinator until the position could be
filled.
MOTION CARRIED
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington
OCTOBER 13, 2010
Museums and Archives will be held on at
7:00 p.m.
the Sarah Jane Heritage Centre at
10. ADJOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:10 p.m.
.