HomeMy WebLinkAbout2009-03-11 Minutes
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
March 11, 2009
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present J. Witheridge
B. Colville
J. Rook
P. Ford
W. Tanner
M. Carlton
Regrets: Mayor Abernethy
Councillor Robinson
S. Laing
K. Isnor
Absent: J. Murray
Staff: M. Rutherford Conrad, Executive Director
M. Horne, Recording Secretary
1.CALL TO ORDER
The meeting was called to order by J. Witheridge in the absence of
K. Isnor at 7:00 p.m.
2.ADOPTION OF AGENDA
Moved by: P. Ford Seconded by: J. Rook
THAT the agenda be approved.
MOTION CARRIED
3.APPROVAL OF MINUTES
Moved by: B. Colville Seconded by: M. Carlton
THAT the minutes of February 11, 2009 Board meeting be approved.
MOTION CARRIED
4.BUSINESS ARISING
(a) Policy Book Updates:
The Executive Director distributed updates to the Policy Book that were
approved at previous Board meetings. The Exectuive Director also
advised that she is currently working on the Physical Plant section of the
Policy manual including Health and Safety. She has met with Bruce
Taylor, the Health and Safety Officer for the Municipality of Clarington.
(b)The Executive Director having spoken to town staff was advised
that in order to share the costs on the removal of branches on
trees along the property line of the Bowmanville Museum a quote
on each tree would be needed. The board members were advised
that this would be dealt with by the Executive Director and town
staff.
COMMITTEE REPORTS
5.
(a)Finance Committee:
Moved by: J. Rook Seconded by: W.Tanner
THAT the Finance Committee report be approved.
MOTION CARRIED
(b)Executive Committee:
J. Witheridge on behalf of K. Isnor provided information
on the Executive Committee report.
Moved by: P. Ford Seconded by: B. Colville
THAT the Executive Committee report be approved.
MOTION CARRIED
6. EXECUTIVE DIRECTOR’S REPORT
The Executive Director provided information to the board members
including results from the Dinosaurs & Company exhibit. The exhibit has
attracted record numbers and revenue for the museum.
Moved by: B. Colville Seconded by: M. Carlton
THAT the Executive Director’s Report be accepted.
MOTION CARRIED
7. NEW BUSINESS
There was no new business to report.
8. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
APRIL 8, 2009
and Archives will be held onat the Sarah Jane Williams
7:00 p.m.
Heritage Centre, beginning at
9. ADJOURNMENT
Moved by W. Tanner
THAT the meeting be adjourned at 7:35 p.m.
.
March 11, 2009
Minutes for the meeting of the Clarington Museums and Archives Board have been
accepted and approved on ____________________.
__________________________ ______________________________
Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives