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HomeMy WebLinkAbout2009-09-09 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES September 9, 2009 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present K. Isnor, Chair B. Colville J. Rook P. Ford J. Witheridge M. Carlton S. Laing Mayor Abernethy Regrets: W. Tanner Councillor Robinson J. Murray Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1.CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. ADOPTION OF AGENDA 2. Moved by: J. Rook Seconded by: J. Witheridge THAT the agenda be approved with the deletion of item 7 “Executive Director’s Report”. MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: S. Laing THAT the minutes of the July 8, 2009 board meeting be approved. MOTION CARRIED 4. BUSINESS ARISING There was no report 5.CORRESPONDENCE There was no correspondence. 6. COMMITTEE REPORTS (a) Finance Committee Moved by: J. Rook Seconded by: Mayor Abernethy THAT the Finance Committee report be accepted. MOTION CARRIED (b) Collections & Event Planning The Collections & Event Planning Committee held a meeting prior to this evening’s board meeting at which time a motion was passed that the Clarington Museums & Archives Board of Directors decline the offer of a safe to the museum. Moved by: M. Carlton Seconded by: P. Ford THAT the Collections and Event Planning Report be accepted. MOTION CARRIED 8. NEW BUSINESS (a) Grant Opportunities The Executive Director advised that a number of grant opportunities have been made available, one of which is the Stimulus Grant to which an application has been submitted on behalf of Clarington Museums & Archives. If received, this grant would be used for the Clarke rejuvenation project and the Kirby Church project. The board was advised of the number of pressing and health related issues required in the school house. Some of the issues are: a) window frames and door frames b) soffit, facia and eavestroughs c) back storeroom flooding in basement, drains and dry wall rotted d) debris under school house requiring cleaning and a vapour barrier The Trillium grant is intended to be used for erecting a sound barrier around the Clarke museum site which is estimated at $150,000. This is necessary for safety purposes, as well as providing relief from the noise of the 115 highway. The Executive Director provided the board members with information regarding the Stimulus grant as well as information on another grant available called the Legacy fund which is also being applied for which could be used for such projects as the cabin, implement shed at Clarke. Discussion was held as to how this grant could be spent. The Executive Director stated that if we do not put money into the Clarke museum very soon it will be too late. The board members agreed. The Executive Director advised that the book sales being held at the Kirby Church are well received with weekly sales averaging at $80.00. These funds are used toward ongoing maintenance as the site. 9. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington OCTOBER 14, 2009 Museums and Archives will be held on at the Sarah Jane Williams Heritage Centre beginning at 7:00 P.M. 10. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:05 p.m.