Loading...
HomeMy WebLinkAbout2009-04-08 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES April 8, 2009 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: K. Isnor M. Carlton P. Ford S. Laing J. Rook B. Colville Councillor Robinson Regrets Mayor Abernethy W.Tanner J. Witheridge J. Murray Guest: Mr. Skip Crosby, Municipality of Clarington Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1.CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA Moved by: B. Colville Seconded by: P. Ford THAT the agenda be approved. MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: J. Rook Seconded by: P. Ford THAT the minutes of March 11, 2009 board meeting be approved. MOTION CARRIED 4. BUSINESS ARISING (a) Total Hockey Exhibit: Mr. Skip Crosby of the Municipality of Clarington attended the board meeting to present a proposal to develop a travelling exhibit using the artifacts of the Total Hockey Exhibit. He explained the Municipality was looking at other options for this exhibit, i.e. temporary storage of the artifacts, loan, display, whether to auction off etc. Clarington Museums was asked if it would be interested in developing a traveling exhibition with the artifacts. Mr. Crosby stated that there had been interest shown from other museums, i.e. Kirkland Lake, the Bobby Orr Museum and others to set up temporary exhibits using the artifacts. Discussion followed including such matters as cost, insurance, travelling cases required, in general the pros and cons of a travelling exhibit. The Chair thanked Mr. Crosby for the information, Mr. Crosby then left the meeting. The Executive Director advised the board members that if they decided to pursue the option of a traveling exhibition, they could apply to MAP for funding (70% of total cost of project). Based on funding approval, the exhibit would not be road ready until January 2011 at the earliest. The Executive Director stated that there would be no room to store artifacts from Total Hockey not included in the potential traveling exhibit at the museum. Moved by: Councillor Robinson Seconded by: B. Colville THAT the Executive Director obtain quotes to develop a travelling exhibit and report back to the Board at the next meeting. MOTION TO ACCEPT – 5 OPPOSED - 2 MOTION CARRIED (b) Camp 30: The Executive Director advised that the museum is acting as historian for the Planning Department on this project and is providing the planners with historical information on the site. The Executive Director also stated that she had been asked recently to appear on a TV talk show along with Mayor Abernethy and Lynn Hodgson. When asked by the talk show host what she would do with regard to this site, the Executive Director stated that it would be beneficial to keep a few significant buildings which would have historical value and use for community functions. A good response was received to this talk show, with phone in calls being received after the show was finished. The Executive Director informed the board that she would be making a presentation in Council Chambers at the request of the Clarington Heritage Committee regarding this matter on April 21 and invited the board members to attend. 5. CORRESPONDENCE Moved by: S. Laing Seconded by: J. Rook THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS Finance Committee: Moved by: J. Rook Seconded by: P. Ford THAT the Finance Report be approved. MOTION CARRIED 7. EXECUTIVE DIRECTOR’S REPORT Moved by: Councillor Robinson Seconded by: S. Laing THAT the Executive Director’s report be received. MOTION CARRIED 8. NEW BUSINESS The Executive Director advised that the book sales will be held at the Kirby Church from now on. Work on the balcony at Bowmanville Museum while the Municipality conducts a pre-qualification of contractors to ensure the contractor has experience on historical buildings. 9. DATE AND PLACE OF NEXT MEETING The next meeting of the Clarington Museum and Archives Board TH MAY 13 2009, CLARKE of Directors will be held on at the MUSEUM7:00 p.m. commencing at 10. ADJOURNMENT Moved by Councillor Robinson that the meeting adjourn at 8:21 p.m. April 8, 2009 Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on ____________________. __________________________ ______________________________ Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives