HomeMy WebLinkAbout2008-11-12 Minutes
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
November 12, 2008
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: K. Isnor
W. Tanner
M. Carlton
P. Ford
Councillor G. Robinson
S. Laing
B. Colville
Regrets: J. Rook
J. Murray
Mayor J. Abernethy
Staff: M. Rutherford Conrad, Executive Director
1.CALL TO ORDER
In the absence of the Chair, the meeting was called to order by Vice Chair
J. Witheridge at 7:00 p.m.
2. ADOPTION OF AGENDA
Moved by: Councillor G. Robinson Seconded by: K. Isnor
THAT the agenda be approved with the addition of a Friends Report and
an Executive Committee Report.
MOTION CARRIED
3. APPROVAL OF MINUTES
Moved by: K. Isnor Seconded by: S. Laing
THAT the minutes of the Board Meeting of October 8, 2008 be
Approved.
MOTION CARRIED
4.BUSINESS ARISING
a)A presentation was made to the Board by Mary Taylor of a
donation from Bell Canada. Mary Taylor and Judy Wenman, both
retired employees of Bell Canada applied to their Corporate
donation program for a donation to the museum.
b)Photos of the exhibit at Queen’s Park in celebration of
th
Bowmanville’s 150 anniversary were distributed around the
room. The display remains at Queen’s Park until March 2009.
5.COMMITTEE REPORTS
a)Executive Committee Report
Moved by P. Ford Seconded by M. Carlton
THAT the Board move “in camera”.
MOTION CARRIED
Moved by S. Laing Seconded by: P. Ford
THAT the Board accept the resolutions made “in camera”.
MOTION CARRIED
b)Finance Report:
Moved by: M. Carlton Seconded by: B. Colville
THAT Items 1 & 2 of the Finance Report be accepted
MOTION CARRIED
Moved by: S. Laing Seconded by: K. Isnor
THAT item 3 on the Financial Report be tabled until no later than
the next board meeting.
MOTION CARRIED
c)Property Report
The Property Chair summarized some of the findings from the
Property Inspection. Full report at next meeting following
Property Committee meeting.
d)Friends Report:
S. Laing announced that the Friends Craft and Bake Sale is this
Saturday from 10 AM – 1 PM. The Friends now meet on Tuesday
afternoons at the museum and it is working much better for them.
6. EXECUTIVE DIRECTOR’S REPORT
Moved by: B. Tanner Seconded by: S. Laing
THAT the Executive Director’s report be approved.
MOTION CARRIED
7. NEW BUSINESS
The Executive Director announced that Doris Falls was named as the
Volunteer of the Year.
8.DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
December 10, 2008
and Archives will be held at the Sarah Jane
7:00 p.m.
Williams Heritage Centre, beginning at
9.ADJOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:10 p.m.
November 12, 2008
Minutes for the meeting of the Clarington Museums and Archives Board have
been accepted and approved on ____________________.
__________________________ ______________________________
Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives