HomeMy WebLinkAbout2008-03-19 Minutes
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
March 19, 2008
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Rook, Chair
B. Colville
W. Tanner
J. Witheridge
P. Ford
S. Laing
M. Carlton
Mayor Abernethy
Regrets: Councillor Robinson
K. Isnor
Absent: J. Murray
Staff: M. Rutherford Conrad, Administrator
M. Horne, Recording Secretary
1.CALL TO ORDER
The meeting was called to order by the Chair at 7:05 p.m.
2. ADOPTION OF AGENDA
Moved by: J. Witheridge Seconded by: P. Ford
THAT the agenda be approved.
MOTION CARRIED
3. APPROVAL OF February 13, 2008 BOARD MEETING MINUTES
Moved by J. Witheridge Seconded by: P. Ford
THAT the minutes of the February 13, 2008 Board Meeting be approved.
MOTION CARRIED
4. BUSINESS ARISING
a)The Administrator informed the board members that the sign at Sarah
Jane Williams Heritage Centre is being donated and that the sign at the
Clarke Museum is expected to be in place by April 20, 2008 pending
snow conditions at the museum.
5. CORRESPONDENCE
Moved by: Mayor Abernethy Seconded by: B. Colville
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a)Finance Report:
The Administrator discussed with the board the financial summary for
the year 2007, advising that outstanding revenue yet to be received
for 2007 is not included in this report, that amount being $6500.
Discussion took place with the decision to refer the report back to
staff.
Moved by: Mayor Abernethy Seconded by: S. Laing
THAT the finance report be deferred to the next meeting.
MOTION CARRIED
b)Property Report:
The Property Report was discussed in detail listing long range
visions of the Committee and changes to be made to Committee
responsibilities.
Moved by: J. Witheridge Seconded by: P. Ford
THAT the property report be accepted as amended.
MOTION CARRIED
7. ADMINISTRATOR’S REPORT
The Administrator advised that the Programme Co-Ordinator position has
been filled, the new person is Angela Libby who started on March 17,
2008.
The new exhibit Star Lab, The Traveling Planetarium arrives on
March 24. The Pioneer Survivor program has been the museum’s most
successful educational programme linked to an in-house exhibit.
The Preserve Kirby Church Project is underway and the committee is
discussing a major fundraising event to raise the profile of the project.
A musical evening is being considered.
Moved by: B. Colville Seconded by: J. Witheridge
THAT the Administrator’s Report be accepted.
MOTION CARRIED
8. NEW BUSINESS
An interesting book ‘Castle Class Corvettes’ has been donated to the
Museum by the Office of the Mayor. This book includes detailed
information on the HMCS Bowmanville. J. Rook accepted the book on
behalf of the Board.
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of Clarington Museums and
APRIL 9, 2008
Archives will be held at Sarah Jane Williams Heritage
7:00 p.m.
Centre commending at
0. ADJOURNMENT
1
Moved by J. Witheridge
THAT the meeting adjourn at 8:28 p.m.