HomeMy WebLinkAboutCOD-009-11 SERVICES Clarftwn REPORT
CORPORATE
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 21, 2011 Resolution#: - ° -11 By-law#:
Report#: COD-009-11 File#:
Subject: CL2011-08, OSBORNE STREET RECONSTRUCTION & ENERGY DRIVE
CONSTRUCTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-009-11 be received;
2. THAT Hard-Co Construction Ltd., Whitby, ON with a total bid in the amount of
$2,468,845.95 (excluding HST), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2011-08, be awarded the
contract for Osborne Street Reconstruction and Energy Drive Construction as
required by the Engineering Department;
3. THAT the funds required in the amount of $3,550,000.00 (which includes
$2,468,845.95 for contract plus net HST rebate, tendering, design contract
administration and contingencies) be drawn from the Account# 110-32-330-
83334-7401 Osborne Street Reconstruction and Energy Drive Construction;
4. THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional infrastructure; and
5. THAT the Mayor and the Clerk be authorized to execute the necessary
agreement.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-009-10 PAGE 2
Submitted by: Reviewed by:
YVlarie Marano, H.B.Sc., C.M.O., 'Franklin Wu,
Director of Corporate Services Chief Administrative Officer
N
61 Nancy Taylor, B.B.A., C.A.,
Director of Finance
MM\JDB\km
REPORT NO.: COD-009-10 PAGE 3
1.0 BACKGROUND AND COMMENT
1.1 Tender specifications were provided by AECOM Canada Ltd. for the Osborne
Street Reconstruction and Energy Drive Construction as required by the
Engineering Department.
1.2 Tenders were advertised in the Daily Commercial News, as well as electronically
on the Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per the letter from
AECOM Canada Ltd., Schedule "A" attached.
2.0 ANALYSIS
2.1 A total of six (6) submissions were received in response to the tender call. Five
submissions were deemed compliant and acceptable and the sixth submission
from Mar-King, Construction, Concord was deemed an unbalanced bid/non-
complaint and rejected.
2.2 After further review and analysis by the Engineering Department, AECOM
Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Hard-
Co Construction Ltd., Whitby, ON, be recommended for the contract for the
Osborne Street Reconstruction and Energy Drive Construction. A copy of the
recommending memos from the Department of Engineering and the consultant
AECOM are attached as Schedule "A".
2.3 The low bidder has provided services to the Municipality in the past and has
performed satisfactorily. References were also checked and Hard-Co
Construction Ltd. has completed a number of projects of similar scope and
value for the Region of Durham and the City of Kawartha Lakes. All references
were satisfied with work completed by Hard-Co Construction Ltd., and would
recommend them for similar projects.
REPORT NO.: COD-009-10 PAGE 4
2.4 Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
3.0 FINANCIAL
31 The total project cost of $3,550,000.00 including net HST, contract award,
tender, design contract administration, contingencies and utilities be drawn from
account # 110-32-330-83334-7401. The funding required for the project for the
municipal portion is from 2008 and 2010 capital budgets for Osborne Street
Reconstruction and the non municipal portion is from secured letters of credit
from Ontario Power Generation to Municipality of Clarington for the construction
of Energy Drive and sanitary sewer and watermains on Osborne Street. Please
refer to the attached Schedule "A" for more details.
4. INPUT FROM OTHER SOURCES
4.1 The Director of Finance has reviewed the funding requirements and concurs with
the recommendation.
4.2 This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" — Memo from Engineering Services & Letter from AECOM Canada Ltd.
SCHEDULE"A"
I eading tlae Way
M EMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Design
DATE: March 11, 2011
RE: Osborne Road Reconstruction and Energy Drive Construction, CL2011-08
The Engineering Services Department has reviewed the recommendation provided by AECOM
Canada Ltd. ("AECOM") and offers the following comments.
Over the last several years the Municipality has been working with the various stakeholders in
the Clarington Energy Business Park (CEBP) to ensure the necessary infrastructure
requirements needed to service the CEBP are in place in time to allow for development of the
Park to progress. We are now at a point that Ontario Power Generation plan to develop their
site in the Park and commence construction in the coming months and as such servicing is
required.
In addition to the typical design process associated with a road reconstruction the project also
required coordination with the ongoing Master Drainage Plan for the CEBP which involved
working with Central Lake Ontario Conservation, Canadian National Railway and Stakeholders
within the CEBP. Input into and from the Secondary Plan for CEBP were also key in the
finalization of the design for the reconstruction of Osborne Road.
As Council is aware, the Osborne Road reconstruction had funding approved for the project in
the 2008 and 2010 budgets. In addition the Municipality of Clarington has partnered with
Ontario Power Generation (OPG) and the Region of Durham to complete additional servicing in
the area including the construction of a new road in the CEBP, Energy Drive, from Osborne
Road to the east limit of the OPG lands.
Upon completion of the works Osborne Road will be reconstructed to an urban standard from
the south limit of Osborne Road to just north of the newly constructed Energy Drive.
Originally it was planned to reconstruct the remainder of Osborne Road from Energy Drive to
South Service Road as OPG had planned to develop their land north of Energy Drive. Since the
start of the project OPG have changed their plans and are now developing on the south side of
the proposed Energy Drive. For this reason coupled with future 407 East Link land
requirements to the north and budget constraints the scope of work was reduced to the north
side of Energy Drive which is what was included in the Tender CL2011-08.
SCHEDULE"A"
We concur with AECOM's recommendation to award the contract to Hard-Co Construction Ltd.
in the amount of $2,468,845.95, exclusive of HST, for the reconstruction of Osborne Road and
the new construction of Energy Drive.
It should be noted that funding for the Regional services and the construction of Energy Drive
are being funded by Ontario Power Generation and funding has been secured through letters of
credit with the Municipality of Clarington and through the servicing agreement with the Region of
Durham. A detailed breakdown of the Clarington's and external funding is provided on the Cost
Apportionment provided with AECOM's tender review letter.
Due to past experiences on similar projects, a contingency amount of approximately 10% is
carried forward. Therefore, including design and tender fees as well as contract administration
fees, the Engineering Department advises the following breakdown for the above referenced
project:
Project Breakdown
Total Project Value $1,608,000
Budget Amount
Osborne Reconstruction
110-32-330-83334-7401 (2008) $220,000
Osborne Reconstruction
110-32-330-83334-7401 2010 $1,500,000
Estimated Unexpended Budget $112,000
Additional Funding Required $0
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by AECOM which includes a more
detailed breakdown of estimated project costs. Should you have any further questions, please
feel free to contact the undersigned.
Regards,
Ron AlbrigJP. .Manager, Ire and Capital Works
RA/j o
Attachment
Cc: Sean Bagshaw, P. Eng., AECOM
Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
SCHEDULE"A"
AECOM 905 372 2121 to(
AUCOM 513 Division Street 905 372 3621 fax
Cobourg,Ontario K9A 5G6
womeecom.com
March 11, 2011
Mr. A. S. Cannella, C.E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
Dear Sir:
Project No: 60117328 (12-29703)
Regarding: Osborne Road. Reconstruction and Energy Drive Construction,
Contract No. CL2011-08(the"Contract")
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Monday, March 7, 2011 at
2:15p.m. A list of the bids received is provided in the table below. All numbers are inclusive of HST.
BIDDER TOTAL BID
Hard-Co Construction Ltd. $2,789,795.92
Whitby, ON
Dom-Meridian Construction Ltd. $2,851,153,38
Mississauga, ON
Fernview Construction Limited $2,920,075.83 "
Brampton, ON
Eagleson Construction $3,098,892,64
Millbrook, ON
Elirpa Construction Limited $3,244,022.23
Pickering, ON
Dig-Con International Ltd. $3,832,765.87 *'
Bolton, ON
Mar-King Construction Rejected
Concord, ON
"Calculation Error(s)
**Qty Changes were not made as addressed in Addendum
CL2011.08 TenderAward Leller.Doc
SCHEDULE"A"
AZCOM' Page 2
March 11,2011
The Municipality of Clarington's Purchasing Department(the"Purchasing Department") reviewed all
bids to confirm compliance with the Clarington Purchasing By-Law. The bid from Mar-King
Construction Company Ltd. was rejected by the Purchasing Department. All other bids were deemed
compliant by the Purchasing Department. AECOM Canada Ltd, ("AECOM") has reviewed the two
lowest bids and confirmed the bid values noted above. Hard-Co Construction Ltd. is the lowest
bidder. Its submitted tender has been reviewed and was confirmed to be compliant. The bid from
Dom-Meridian Construction Ltd had an extension error in the amount of$1.13, which was corrected
by the Purchasing Department. This does not affect the bid order.
As requested by the Purchasing Department, references were checked only for the lowest bidder.
Hard-Co Construction Ltd. has completed a number of projects of similar scope and value including
work for the Region of Durham and the City of Kawartha Lakes, References stated that Hard-Co
Construction Ltd. has completed work to specification and to their satisfaction.
With the low bid from Hard-Co Construction Ltd., and other associated project costs noted on the
attached cost apportionment, the project is within budget. Should funding be available, it is our
opinion, based on the input provided by the references contacted regarding performance on previous
projects, that the bid in the amount of$2,468,845.95 (exclusive of HST) may be awarded to Hard-Co
Construction Ltd, of Whitby, Ontario subject to all provisions of the Clarington Purchasing Bylaw
being met.
Bid Cheques or Bid Bonds shall be retained for Hard-Co Construction Ltd. and Dom-Meridian
Construction Ltd., the second low bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Sincerely,
AECOM Canada Ltd.
Doug Timms, P.Eng.
Senior Project Manager
doug.timms @aecom.com
DT:hm
Encl.
cc: Mr.Ron Albright,P.Eng.,Manager of Infrastructure and Capital Works,Municipality of Clarington
CL2011.08 Tenderpward LellecOOo
SCHEDULE"A"
Municipality of Clarington/Ontario Power Generation
Osborne Road Reconstruction and Energy Drive Construction
Cost Apportionment Based on Low Bid Friday,March 11,2011
Contract CL2011-08 AECOM Project#6011 7328(12-292703)
Clarington Ontario Power Generation
Osborne Road Energy Drive
Description Total Roadworks Sanitary and OPG Share Comments
and Storm Sewer, & of Osborne
Sewer Watermain Road Items
ProjectlD/Account Number 110-32-330- Letter of Credit G198126
83334-7401
Construction Costs Contract CL2011.08
SECTION 1-OSBORNE ROAD(Energy Or to CN Tracks)
OPG responsible for Item A15,storm sewer stub from
MH C43-006 to OPG site.
Total Part'A'- Roadworks and Storm Sewers $886,067.70 $882,645.70 $3,422.00 Item A3 moved to General Items.
Osborne Rd from South Service Rd to Energy Or,all
sidewalk and trees deleted.
Total Part'B'-Sanitary Sewer and Appurtenances $192,340.00 $192,340.00
Total Part'C'-Watermain and Appurtenances $356,355.00 $356,355.00
Total Part'D'-Electrical $2,170.00 $2,170.00 Street lights omitted-only includes duct crossings.
SECTION 2-ENERGY DRIVE
Total Part'E'- Roadworks and Storm Sewers $625,039.25 $625,039.25
Secured under Region of Durham Agreement
Total Part'F'-Sanitary Sewer and Appurtenances $155,099.00 $155,099.00(Legal Ref.No.AGT-78-10,Works Ref.No.2008-C-6)
Total Part'G'-Watermain and Appurtenances $183,398.00 $183,398.00 Secured under Region of Durham Agreement
(Legal Ref.No.AGT-78-10,Works Ref.No.2008-C-6)
Total Part'H'-Electrical $6,160.00 $6,160.00
SECTION 3-GENERAL ITEMS $62,217.00 $22,874.56 $14,185.05 $25,157.39 General Items include Item A3-Traffic Control and
Signing
Total Construction $2,468,845.95 $907,690.26 $562,880.05 $998,275.64
Detail Design and Approvals
12-29703 Osborne Road Reconstruction
Preliminary Design Based on Initial OPG Concept and Unapproved MOP Includes Osborne Rd from South Service Rd to Solina
To Jan 29,2010 $80,085.33 $80,085.33 $0.00 $0.00 Rd including turn lanes on South Service Rd and Solina
Rd from Osborne Rd to South Service Rd
Detailed Design Based on Final OPG Concept and Coordination of
Infrastructure for EFW and Darlington Refurb. $84,846.63 $84,846.63 $0.00 $0 00 Includes Osborne Rd from South Service Rd to 960 m
From Jan 30 2010 to Dec 31,2010 southerly including storm sewer outfall
12-29668 Clarington Energy Business Park Master Drainage Plan
MOP Final Draft Report Based on Concept As Discussed With CLOCA Staff
To Nov 27,2009 $94,231.74 $94,231.74 '$0.00 $0.00
Revised MOP Concept and Final Report Based on CLOCA Comments and
Costs Include estimated additional costs to achieve final
Development Details and Phasing $95.000.00 $95.000.00 $0.00 $0.00 approval
From Nov 28,2009
Total Detail Design and Approvals $354,163.70 $354,163.70 $0.00 $0.00
Tendering,Construction Administration and Materials Testing
10.0%Tendering,Construction Administration and Materials Testing $247.000.00 $91.000.00 $56.000.00 $100.000.00
Total Tendering,Construction Administration and Materials Testing $247,000.00 $91,000.00 $56,000.00 $100,000.00
Other Costs
Utility Relocation
Bell(Preliminary Quote) $12,313.20 $12,313.20 $0.00 $0.00
Hydro One(Preliminary Quote) $40,000.00 $20,000.00 $10,000.00 $10,000.00
Storm Sewer Placed Under Region of Durham Contract D2010-032
PO#05961 $51.980.00 $51.980.00 $0.001 $0.001 .
Total Other Costs $104,293.20 $84,293.20 $10,000.00 $10,000.00
Sub-Total Estimated Project Costs $3,174,302.85 $1,437,147.16 $628,880.05 $1,108,275.64
10%Contingencies(approx.) $314,297.78 $143.041.52 $61,961.14 $109,295.12
Total Estimated Project Costs(Excluding HST) $3,488,600.63 $1,580,188.68 $690,841.19 $1,217,570.75
Total Estimated Project Costs(Including 1.76%Unrecoverable HST) $3,550,000.00 $1,608,000.00 $703,000.00 $1,239,000.00
BudgetAmount $1,720,000.00 $703,000.00 $1,239,000.00
Under/(Over)Budget Amount 1 $112,000.00 $112,000.00 $0.00 $0.00
---\1CACBGIFPOOt.na.aecomnetcom\projects%Dept 12\12-2 9 7 0 31Construc8on1CL2011-08-Testpay(WorkingReVoed).xis --AECOM