HomeMy WebLinkAboutCOD-025-11 REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: July 11, 2011 Resolution#: '5/7 // By-law#: N/A
Report#: COD-025-11 File#:
Subject: CL2011-22, STRUCTURES REHABILITATION, VARIOUS LOCATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-025-11 be received;
2. THAT Clearwater Structures Inc., Ajax, ON with a total bid in the amount of
$503,984.87 (Net of HST Rebate), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2011-22, be awarded the
contract for 2011 Structures Rehabilitation, Various Locations as required by the
Engineering Department;
3. THAT the funds required in the amount of$697,000.00 which includes
$503,984.87 for Tender, design contract administration and contingencies and
net HST be drawn from the following accounts;
Structures Rehabilitation, Various Locations
, Account# 110-32-330-83275-7401 $500,000.00
Account # 110-32-330-83607-7401 $107,000.00
Account # 110-32-330-83338-7401 $ 90,000.00
4. THAT the Mayor and the Clerk be authorized to execute the necessary
agreement.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-3330
REPORT NO.: COD-025-11 PAGE 2
Submitted by: Reviewed by: F�� 6-
M arano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corpor to Services Chief Administrative Officer
ancy Ttylor, B.A., C.A.,
Director of Finance/Treasurer
MM\JDB\km
REPORT NO.: COD-025-11 PAGE 3
1.0 BACKGROUND AND COMMENT
1.1 Tender specifications were provided by AECOM Canada Ltd. for the 2011
Structures Rehabilitation (Bridges and Culverts), Various Locations as required
by the Engineering Department.
1.2 Tenders were advertised in the Daily Commercial News, as well as electronically
on the Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per the letter from
AECOM Canada Ltd., Schedule "A" attached.
2.0 ANALYSIS
2.1 A total of three (3) submissions were received in response to the tender call.
2.2 After .further review and analysis by the Engineering Department, AECOM
Canada Ltd. and Purchasing, it was mutually agreed that the low bidder,
Clearwater Structures Inc., Ajax, ON, be recommended for the contract for the
2011 Structures Rehabilitation, Various Locations. A copy of the recommending
memos from the Department of Engineering and the consultant AECOM are
attached as Schedule "A".
2.3 Although Clearwater Structures Inc., Ajax, ON has not completed any projects
for the Municipality of Clarington they have completed a number of projects of
similar scope and value for the Ministry of Transportation, Township of
Frontenac and County of Northumberland. References were checked and all
references indicated satisfaction with the work completed by Clearwater
Structures Inc., Ajax and would recommend them for similar projects.
2.4 Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
REPORT NO.: COD-025-11 PAGE 4
3.0 FINANCIAL
3.1 The total project cost, including tender price of $503,984.87, design contract
administration, contingencies and utilities amounts to $697,000.00 (Net of HST
Rebate). The detailed funding required for the project is outlined in the memo
from Engineering Services and the letter from AECOM Canada Ltd., marked
Schedule "A" and summarized below.
3.2 Funding for this project will be paid by the following:
Structures Rehabilitation, Various Locations
Account # 110-32-330-83275-7401 $500,000.00
Account # 110-32-330-83607-7401 $107,000.00
Account# 110-32-330-83338-7401 $ 90,000.00
Combined Total Project Costs $697.000.00
4. INPUT FROM OTHER SOURCES
4.1 This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" — Memo from Engineering Services & Letter from AECOM Canada Ltd.
SCHEDULE"A"
1 � �
Leading the Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Capital Works
DATE: July 4, 2011
RE: 2011 Structure Rehabilitation (Bridges and Culverts), Various Locations,
C L2011-22
The Engineering Services Department has reviewed the recommendation provided by AECOM
Canada Ltd. ("AECOM") and offers the following comments.
The 2011 bridge and culvert structure (structure) rehabilitation involves an number of different
approaches to address much needed rehabilitation works to various structures at the following
locations (see attached map):
Part'A' -Struct. No. 99085, Concession Road 4 Bridge Rehabilitation
Part'B' -Struct. No. 98546, Thertell Road Culvert Rehabilitation (Reline Invert)
Part'C' -Struct. No. 99079, Nash Road Guiderail
Part'D' -Struct. No. 99081, Solina Road Guiderail
Part'E' -Struct. No. 94006, Wharf Street Bridge Vehicular Closure
Part'F' -Struct. No. 98061, Given Road Bridge Closure(Girder Removal)
Part'G'-Struct. No. 98052, Lakeshore Road Culvert Rehabilitation
Completion of the work will require the closure of Concession Road 4 for a short duration while
the existing structure is rehabilitated. Limited lane closures will be required to accommodate the
remainder of the work with the exception of the Warf Street and Given Road work. Road
Closure notification will be provided in advance of the closure to advise area residents and road
users of the upcoming closure.
The proposed works are required to address a portion of our priority structure needs and the
rehabilitation methods chosen provide a cost effective approach to extending the life and/or
improving the safety at these structure locations.
SCHEDULE"A"
2011 Structure Rehabilitation (Bridges and Culverts)
CL2011-22 2 July 4, 2011
We concur with AECOM's recommendation to award the contract to Clearwater Structures Inc.
or Ajax, Ontario in the amount of $495,268.15 exclusive of HST, or $503,984.87 net HST, for
the rehabilitation of the above noted structures and associated works.
A detailed breakdown of the Clarington's funding and project costs are provided on the Cost
Apportionment provided with AECOM's tender review letter.
Due to past experiences on similar projects, a contingency amount of approximately 10% is
carried forward. Therefore, including design and tender fees as well as contract administration
fees, the Engineering Department advises the following breakdown for the above referenced
project:
Project Breakdown
Total Project Value $697,000
Budget Amount
Structures Rehabilitation 110-32-330-83275-7401 (2011) $555,000
Bridge and Culvert Improvements 110-32-330-83607-7401 (2010) $166,000
Road Side Protection 110-32-330-83338-7401 (2010) $ 93,000
Estimated Unexpended Budget $117,000
Additional Funding Required $0
The unexpended budget amount will be used to complete additional structures improvements as
well as completing our annual structure inspections mandated by the Province of Ontario.
We recommend the report to Council move forward based on the above funding availability.
Attached for your files is the recommendation provided by AECOM which includes a more
detailed breakdown of estimated project costs. Should you have any further questions, please
feel free to contact the undersigned.
Regards,
Ron Albri ht, P. Eng.
Manager, Infrastructure and Capital Works
RA/ra
Attachment
Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM
Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
G'\Capital Projects12011\CSR 20 11 ffenderA01 0� 11 Structine (Rehabilitation-Various Locations GL201 1-22 doc.
SCHEDULE"A"
2011 Structure Rehabilitation (Bridges and Culverts)
CL2011-22 2 July 4, 2011
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AECOM 905 372 2121 tel
AS^®M 613 Divlslon Street 906 372 3621 fax
Cobourg,Ontarlo K9A 506
www.aecom.com
June 30,2011
Mr.A. S. Cannella, C.E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
Dear Sir:
Project No: 111574-0007
Regarding: 2011 Structure Rehabilitation,Various Locations
Contract No.CL2011-22(the"Contract")
Municipality of Clarington
Tenders for the above project were opened at the Clarington Municipal Offices on Tuesday, June 28,
2011 at 2:15p.m. A list of the bids received is provided in the table below.
Clearwater Structures Inc. $ 495,268.15 $ 559,653.01 $ 503,984.87
AJAX, ON
Alexman Contracting Limited $ 582,379.80 $ 658,089.17 $ 592,629.68
THORTON, ON
Rideau Valley Constructors Limited/
John Gaffney Construction Company
Limited $ 844,336.05 $ 954,099.74 $ 859,196.36
STRATFORD, ON
The Municipality of Clarington's Purchasing Department(the"Purchasing Department')reviewed all
bids to confirm.compllance with the Clarington Purchasing By-Law. All bids were deemed compliant
by the Purchasing Department. AECOM Canada Ltd. ("AECOM")has reviewed the two lowest bids
and confirmed the bid values noted above. Clearwater Structures Inc. ("Clearwater") is the lowest
bidder.
As requested by the Purchasing Department, references were checked only for the lowest bidder.
Elirpa has completed structural projects for the 407ETR Concession Company, Ministry of
Transportation and Township of Frontenac. References stated that Clearwater has completed work
to specification and to their satisfaction.
CL2011-22 TenderAward Le11er.Voo
SCHEDULE"A"
A=COM Page 2
June 30,2011
With the low bid from Clearwater, and other associated project costs noted on the attached cost
apportionment;the-pro ect_s=within-budget= - - --- - --- :--_---_ -
by the references contacted regarding performance on previous projects, the bid in the amount of
$495,268.15(exclusive of HST)maybe awarded to Clearwater Structures Inc.of,Ajax, Ontario
subject to all provisions of the Ciarington Purchasing Bylaw being met.
Bid Cheques or Bid Bonds shall be retained for Clearwater and Alexman Contracting Inc., the second
low bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Sincerely,
AEC0111 Canada Ltd.
44
Will McCrae, P.Eng.
Manager,Cobourg Office
will,mccrae @aecom.com
WM:dc
Encl.
cc: Mr.Ron Albright,P.Eng.,Manager of Infrastructure and Capital Works,Municipality of Clarington(+encl.)
CL2011.22 Tender Award Lel Ier.Deo