HomeMy WebLinkAboutADMIN 60-83CORPORATION OF THE TOWN OF NEWCASTLE
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BOWMANVILLE, ONTARIO
LI C 3A6
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REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
NOVEMBER 21ST, 1983
ADMIN. 60-83
SUBJECT: RENOVATIONS TO THE BELL BUILDING
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RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That this report be received;
2. That the Administrator be authorized to make arrangements for the
alterations to the Bell Building in accordance with the
contents of the staff report provided that the cost does not
exceed $2,700.00 and further that the funds be provided through
Account No. 7024-0501-X-7.
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BACKGROUND AND COMMENT:
As Members of Council are aware, currently the Administrator's area
is divided into two rooms, an office and an outer office which includes a
committee room and secretarial space. I find this arrangement less than desirable
as currently people are meeting in the committee room area and the Secretary cannot,
at the same time, be typing reports. As such, during the course of a normal
work week, there are a number of occasions where the Secretary, through no
fault of her own, is forced not to type because of the individuals meeting
with me in the outer office. If this were the only consideration, one might
suggest just switching offices so that the committee room would actually be
within the Administrator's private office. Aside from the fact that it would
be very difficult to fit her office equipment into the inner office, there are
other considerations.
It has come to my attention that at certain concentrated times during
the year, members of the audit company utilize the Councillors' private library for
audit purposes. The auditors prefer a location in the Town hall as they will
be close to the Treasury Office and all the necessary background material for
proper audit purposes. The utilization of the Councillors' library by the ��
Admin. 60-83 -Page 2- j
auditors has inconvenienced Members of Council.
If Council authorizes the necessary changes to the Administrator's
office, it would be my intention to maintain a telephone in the renovated
boardroom and to designate the boardroom as an alternate Councillors' library
if audit personnel require the use of the library in the Town Hall.
To summarize the changes, it would be my intention to remove the
wall currently separating the committee room and secretarial area and the
Administrator's private office, to re -locate that wall four (4) feet to the
south and to make the current Administrator's office into a boardroom and
alternate Council library with dimensions of 19' by 13'. It would then be
my intention to split the residual area to create a secretarial office and
an Administrator's office. Both the secretarial and the Administrator's
office would have direct access to the boardroom. It would be my intention
to soundproof the walls and, if funds permit, to replace the current carpet
which is badly stained and segmented by previous and proposed changes in
the location of the walls.
In discussing the proposed changes with Community Service
personnel, I am given to understand that Town personnel could undertake
the changes save and except any electrical changes. It should also be
noted that the cost of alterations can be funded through Account No.
7024-0501-X-7.
Repsectful y submitted
David S. Johnston, M.C.I.P.
Administrator
DSJ/mr
November 17, 1983