HomeMy WebLinkAbout2020-11-10Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes ofMeetinz — Tuesday, November 10, 2020
(Not vet annroved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Shane Armstrong, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Sue White,
Councillor Margaret Zwart
Absent — Councillor Granville Anderson
1. Agenda - Motion #20-019
Moved by Sue White, seconded by Todd Taylor THAT: The Agenda be accepted as
proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-020
Moved by Shane Armstrong, seconded by Sue White THAT: The minutes of October 13,
2020 meeting be accepted after correction of attendance of Councillors Anderson and Zwart.
CARRIED
3. Manager's Report — Safety: Bryan presented the Board with an Incident Report: A bantam
aged player was injured Sunday November 8th. He was tended to on ice and an ambulance
was called. First Aid Certificates were extended to June 2021. He will schedule first aid and
defibrillator courses for staff in 2021. Bryan will draft "COVID Outage Protocols" for the
next board meeting. Risk Management: The question was brought up: what about clients
waiting outside during inclement weather — the Board decided no action was needed as
clients can wait in their vehicles. Bryan will monitor what other arenas are doing. Rentals:
Family skates and birthday parties: after much discussion, we maintain the following: i)
Instructional" activities only; ii) maximum 20 people; iii) same Health Group/organizations;
iv) Bryan to use his discretion as the point of contact. Square Terminal: to be used as one
time only for convenience. Monthly users should pay by cheque or cash to avoid credit card
fees. Repairs: Cimcoe — brine samples collected each month with a copy given to the Chair.
Snow removal contacts reviewed and returned with approval.
01
Manager's Report cont'd:
Staff. Bryan reported his staff have done a great job with all the protocols in place and they
are addressing any issues.
Inspections: Cimcoe performed all safety checks in compressor room and all are in line
with TSSA regulations. Also, CSABS2 — who is responsible and how often is this
required?
Complaints: We only have one (1) ref change room. Bryan has made changes so there is
an area for both refs while maintaining social distancing. Other: Parking Lot Lights: Not
on, which is causing a tripping hazard. Bryan will follow up and have them working
ASAP. Will follow up to see if we can improve the quality of lighting in the parking lot.
4. Financial Report — Todd revised the update and anticipated we will have a $35K
Operating Loss for the fiscal year end 2020, plus the replacement of the lobby floor,
increasing our loss to $55K. Todd is working on the 2021 Budget.
5. New Business — COVID Update: Wheelchair designation parking spots were reopened.
IB Storey Report: The Board reviewed the report in detail and questioned who is
responsible for what inspections and asked who and how often will the CSABS2 Report be
required? Advertising: Futures Sign — we concluded that we require more information and
deferred it to the next meeting. A sub committee consisting of Sue White, Gary Oliver and
Shane Armstrong will look at advertising ideas. Projects/Rob's List: Reviewed the list of
projects from the Municipality and discussed dates for completion. Website: We now have
ownership of the domain name for the website. Beacon Solutions will be looking after
maintaining and updating the website.
Christmas Dinner/Meeting: Due to COVID restrictions we will forgo the traditional dinner
meeting and will meet at the arena for our regular meeting.
Motion #20-021— Moved by Shane Armstrong, seconded by Gary Oliver THAT: The arena
staff will receive gift cards.
CARRIED
6. Round Table Discussion followed
3.
Next Meeting — Tuesday December 8, 2020
Adjournment - Motion #20-022
Moved by Shane Armstrong, seconded by Todd Taylor THAT: the meeting be adjourned.
CARRIED
The meeting adjourned at 9:02 PM
Chair
Secretary