HomeMy WebLinkAboutADMIN 82-35CORPORATION OF THE TOWN OF NEWCASTLE �' I )
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
LIC 3A6 TELEPHONE 623-3379
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MAY 3 1982
ADMIN. NO. 82-35
SUBJECT: NEWCASTLE PUBLIC LIBRARY BOARD ACCESS
PROJECT, BQWMANVILLE LIBRARY
RECOMMENDATIONS:
1. That this report be received for information; and
2. That the matter of the tendering of the project for
handicapped access at the Bowmanville Library be considered
by Council at the meeting on May 10th 1982.
BACKGROUND AND COMMENT:
As members of the Committee are aware, the Public Library Board has
Proposed to renovate the Bowmanville Library to provide for handicapped
persons access to the downstairs facilities. The proposed plan consists
essentially of three parts:
1. The installation of an elevator,
2. The renovation of the downstairs washrooms,
3. The renovation of the existing meeting room and the provision
of staff facilities.
The project was estimated at a cost of $73,700.00 and the Library Board
received a commitment from Wintario for financing of up to $55,275.00.
As members of the Committee may recall, the Town agreed in the approval of
the 1982 Current Budget to provide the remainder of the funds at approximately
$18,000.00.
On April 16th 1982, the Library Board opened tenders for the project, the
lowest of the six tenders being $95,900.00, leaves :a short -fall in the
Board's Capital Project Budget of $22,200.00.
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ADMIN. NO. 82-35 _2 -
At the Library Board meeting of April 21st, the Board passed a resolution
requesting the Town's Administrator to meet with the Chief Librarian, the
Consulting Architect to the Board, and members of the Board to consider
the tender bids received, and to prepare a report to Council.
On April 27th 1982, staff met with Mr. P. Carter, Consulting Architect,
Barbara Schon, Chief Librarian, and Mrs. Pat Best of the Library Board
to discuss the project.
It was noted that bids received are fixed for a period of 30 days only
and that a decision in respect of letting the tender would have to be
made before May 14th 1982. The following alternatives were discussed:
1. Proceeding with renovations to the washrooms and
the installation of the elevator only. This would save
approximately $16,000.00 but would result in all
staff facilities being removed from the building and
therefore is considered inappropriate.
2. Proceeding with the renovations to the washrooms, installation
of the elevator and a scaled-down meeting room and staff room,
resulting in savings of possibly $4,000.00. Further savings
might be realized if Town staff undertake the renovations
to the staff room and meeting room and perform the excavation
work necessary for the elevator. These costs have not been
calculated.
3. Proceeding with the tender as called at $95,900.00 and
financing the $22,200.00 short -fall from other sources.
It was suggested by staff that Wintario should be approached with a view to
increasing their contribution to the project, now that actual tender prices
are available rather than estimates. The Chief Librarian and Mayor Rickard
have been in contact with Provincial officials and it is hoped that a reply
will be forthcoming prior to the May 10th Council meeting. On the basis
of the Wintario reply, it would be appropriate for Council to consider the
funding of this project at the May 10th Council meeting.
DNS:nof
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Respect ully submitted,
D. mith, M.C.I.P., Administrator