HomeMy WebLinkAboutADMIN 82-13CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
Ll C 3A6
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF FEBRUARY 22 1982
ADMIN. NO. 82-13
SUBJECT: "EXECUTIVE SECRETARY TO THE MAYOR"
JOB DESCRIPTION
RECOMMENDATIONS:
1. That this report be received; and
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TELEPHONE 623-3379
2. That Committee approve the attached description for the position
of "Executive Secretary to the Mayor"; and
3. That Committee forward the attached by-laws to Council for
approval, giving effect to (2) above and confirming
Mrs. M. Reid in the position of "Executive Secretary to the Mayor"
BACKGROUND AND COMMENT:
The attached job description has been prepared by the Mayor's office and
received by the Administrator. It is brought forward at this time to
clarify the duties and responsibilities of the "Executive Secretary to
the Mayor".
As in other non-union positions, it is recommended that the position be
formally established by by-law.
DNS:nof
Re
pely submitted,
D. h, M.C.I.P.,
Administrator
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NO. 82-22
being a by-law of the Corporation of the Town
of Newcastle to establish the position of
Executive Secretary to the Mayor
WHEREAS the Council of the Corporation of the Town of Newcastle wishes
to establish the position of Executive Secretary to the Mayor;
NOW THEREFORE the Corporation of the Town of Newcastle by its Council
ENACTS AS FOLLOWS:
1. The position of "Executive Secretary to the Mayor" is
hereby established;
2. The position shall have the duties and responsibilities
as set out in Schedule "A" to this by-law;
3. The position shall be compensated according to the Town's
policy in respect of non-union salaries.
By -Law read a first time this 1st day of March
By -Law read a second time this 1st day of March
By -Law read a third time and finally passed this
1982.
1982.
1st day of March 1982
Garnet B. Rickard
ayor
David W. Oakes
e
POSITION TITLE:
SUMMARY OF DUTIES:
WORK PERFORMED:
QUALIFICATIONS:
SCHEDULE "A" TO
BY-LAW N 82-22
Executive Secretary to the Mayor
Directly responsible to the Mayor for
confidential and general secretarial
duties related to the Office of the Mayor.
1. Organization and maintenance of personal
records on behalf of the Mayor, and Members
of Council as required. Liaison with various
Departments of the Town on matters affecting
the office of Mayor and business of Council.
2. Background research preparation of informat
and correspondence for the Mayor and Members of
Council. Information and correspondence may be
of a confidential nature.
3. Receptionist duties including the provision
general information and assistance to the public
4. Scheduling of meetings on behalf of the May(
and Members of Council.
5. Scheduling of meetings in the Council Librax
and maintenance of a record of the general use
of the Library.
6. Other duties as may be assigned by the Mayor
1. Minimum of Grade 12, Junior Matriculation, c
the equivalent combination of skills and
experience.
2. Five (5) years of office experience with at
least two (2) years in a confidential secretaria
capacity.
3. Knowledge of municipal affairs at the local
level.
4. Knowledge of office procedures, proficiency
in shorthand, dictaphone and knowledge of other
business machines and procedures.
5. Ability to communicate effectively with
other staff and the general public.
THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW NO. 82-23
being a by-law to appoint an "Executive
Secretary to the Mayor"
The Municipal Council of the Corporation of the Town of Newcastle
HEREBY ENACTS AS FOLLOWS:
1. That Maureen Katherine Reid is hereby appointed the
Executive Secretary to the Mayor;
2. That Maureen Katherine Reid shall be paid for her services
such a sum annually in accordance with the terms and
conditions set out in Schedule "A" attached hereto.
By -Law
read
a first
time
this 1st
day
of
March
1982.
By -Law
read
a second
time
this 1st
day
of
March
1982.
By -Law
read
a third
time
and finally
passed this
1st
day of March
1982
Garnet B. Rickard
ayor
David W. Oakes
SCHEDULE "A" TO BY-LAW A 82-23
Terms and Conditions of appointment of Maureen Katherine Reid
as Executive Secretary to the Mayor.
The following shall be the terms and conditions of the employment of
Maureen Katherine Reid as Executive Secretary to the Mayor, Town of
Newcastle, namely:
1. The duties and responsibilities of the Secretary to
the Mayor are established by By -Law No.
as may be amended from time to time;
2. Maureen Katherine Reid shall be remunerated in accordance
with the Town's Salary Administration Program, Salary Grade 5,
Step 2;
3. Maureen Katherine Reid shall be entitled to all accumulated
benefits presently earned, and shall be entitled to all other
employee benefits for non-affiliated staff as may be
determined from time to time.
Dated at Newcastle this day of March 1982.
CORPORATION OF THE TOWN OF NEWCASTLE
David a es, er