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HomeMy WebLinkAboutADMIN 82-08CORPORATION OF THE TOWN OF NEWCASTLE REPORT TO COUNCIL ADMIN. 82 - 8 /0.; •'3 REPORT #3 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C3A6 TELEPHONE 623-3379 MEETING OF FEBRUARY 1 1982 SUBJECT: DELEGATION - MR. K. HOOPER JANUARY 11 1982 GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING RECOMMENDATIONS: 1. That this report be received for( nttre j� BACKGROUND AND COMMENT: Mr. K. Hooper appeared before the General Purpose and Administration Committee on January 11 1982 in respect of the Town's tendering process and Treasury Department records. The Committee adopted the following resolution (GPE 31-82): "That the Chief Administrative Officer be requested to reply to Mr. Hooper's specific request for information respecting the Town's tendering procedures, and report to Council". I met with Mr. Hooper on January 13 1982 in order to clarify the type and extent of information he wished to obtain. The attached letter has been forwarded to him in at least partial fulfillment of his request(s). Respectfully submitted, D. N. Smith, M.C.I.P., Administrator DNS:nof CORPORATION OF THE TOWN OF NEWCASTLE Mr. K. Hooper 140 Ontario Street Bowmanville, Ontario Dear Sir: 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO LIC 3A6 TELEPHONE 6233379 January 22 1982 Re: Request for information Delegation to the General Purpose and Administration Committee of January 11 1982 Thank you very much for meeting with me last week in respect of your request for information, noted above. Please be advised that I would be happy to provide you with any information in respect of the purchase of tires, or other goods and services by the Town, on receiving some further detail as to what records you wish to have copies of, or review. I hope that you will appreciate that staff are in the best position to provide you with whatever information you may seek. I can advise you at this time that in respect of report TR -1-82, that the detailed monthly cash positions have only been compiled since January of 1981, hence the cash position, as of November 30 1980 is not available I'm sure you'll agree that with the more detailed statements now being prepared, that monthly comparisons over different years will become very useful for staff and the elected. Please let me know if I can provide you with more information on TR -1-82. I believe your other request pertained to the checking of "tires against the order". I can advise that all goods and services received are checked by staff as to quality, cost acceptability, etc. I would appreciate it if you would immediately advise me of any problems that you are aware of, in this regard. yV Mr. K. Hooper -2 January 22 1982 I take this opportunity to advise you that the Town's purchasing system as a whole has been discussed by senior staff and that a report in respect of a "control" purchasing system will be forthcoming. It has been recognized that we need to update our purchasing system. I am forwarding copies of this letter to the Mayor and members of Council following on their direction to me of January 11 1982 (G.P.A. resolution 31-82). A copy of my formal report to Council is enclosed. Thank you again for meeting with me, please do not hesitate to contact my office if I can be of any further assistance. Yours very truly, DNS:nof D. N. Smith, M.C.I.P. Adminsitrator enc.