HomeMy WebLinkAbout06/27/2011
General Purpose and Administration Committee
Minutes
June 27, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, June 27, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Facilities Manager, G. Acorn
Municipal Solicitor, A. Allison arrived at 1:33 p.m.
Manager, Transportation & Design, L. Benson arrived at 3:33 p.m.
Director of Engineering Services, T. Cannella left at 3:33 p.m.
Director of Planning Services, D. Crome
Director of Operations, F. Horvath (left at 4:32 p.m.)
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir (left at 4:32 p.m.)
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher (left at 4:32 p.m.)
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal indicated that he would be declaring an interest in Report PSD-058-11.
ANNOUNCEMENTS
Councillor Novak announced she, Councillor Woo, Councillor Hooper, and Councillor
Partner attended the Clarington Board of Trade Annual Golf Tournament held on
Tuesday, June 21, 2011 at the Newcastle Golf and Country Club. She also announced
that she, Mayor Foster, Councillor Neal and Councillor Hooper attended the Veridian
Corporation Annual General Meeting, in Ajax, on Friday, June 24, 2011.
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Councillor Hooper announced that the annual Summerfest Sidewalk Sale took place
th
June 23-26, 2011. He noted that it was the 60 anniversary of the event. He attended
the:
Walk a Mile in Her Shoes event, Durham's third annual Men's Walk Against
Domestic Violence, on Saturday, June 25, 2011,
Annual Bowmanville Lions Duck Derby on Saturday, June 25, 2011, and
Annual North Shore Amateur Radio Club Field Day in Purple Woods on Sunday,
June 26, 2011.
Councillor Woo attended the following:
On Wednesday, June 22, 2011, he and Mayor Foster attended the Hampton
rd
Junior Public School’s 3 Annual Walk for Strong Kids Campaign to raise money
to help send children to camp.
The Visual Arts Annual General Meeting on Wednesday, June 22, 2011. He
extended the Board’s appreciation for the Council support, over the years,
especially for being the recipient of the funds raised at the 2010 Mayor’s Golf
Tournament. He also extended thanks to the Operations Department for their
assistance during the washroom renovations.
The Canadian Cancer Society’s Relay for Life on Friday, June 24, 2011 along
with Mayor Foster, Councillor Partner, and Councillor Hooper.
The Walk a Mile in Her Shoes event, Durham's third annual Men's Walk Against
Domestic Violence, on Saturday, June 25, 2011, along with Mayor Foster and
Councillor Hooper.
Councillor Woo reminded everyone of the following “Concerts in the Park” series:
Tuesday nights in Newcastle, Wednesday nights in Orono, Thursday nights in
Bowmanville, and Sunday nights in Newtonville (at the Ina Brown Parkette).
Councillor Traill attended a panel discussion on electoral reform, sponsored by the
Durham Chapter of Fair Vote Canada on Tuesday, June 14, 2011, hosted by Ajax
Mayor Steve Parish.
Councillor Partner attended the Canadian Cancer Society’s Relay for Life on Friday,
June 24, 2011 and the Annual Bowmanville Lions Duck Derby on Saturday, June 25,
2011. She reminded everyone of the upcoming Newtonville Concert in the Park series.
Mayor Foster asked Councillor Hooper to convey Council’s thanks to the Bowmanville
Business Improvement Association in appreciation for 60 years of Summerfest. He
th
attended the 16 Annual Bowmanville Lions Duck Derby on Saturday, June 25, 2011.
Mayor Foster also attended the Nuclear Industrial Safety and Health Association
(NISHA) Conference hosted by Ontario Power Generation (OPG). Mayor Foster
welcomed the participants at the Darlington Info Centre on Wednesday, June 22, 2011.
He congratulated OPG for 10 million hours without a lost time accident. He announced
that the Ministry of Transportation will be hosting an Open House for the Highway 407
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East project at the Oshawa and District Shrine Club, located at 1626 Simcoe St. N.,
Oshawa on Wednesday, June 29, 2011 from 3:00 p.m. to 8:00 p.m. He noted that there
will be a large number of events in Clarington to celebrate Canada Day. He urged
everyone to check the website for events at www.clarington.net.
MINUTES
Resolution #GPA-456-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on June 13, 2011, be approved.
CARRIED
PRESENTATIONS
There were no presentations.
DELEGATIONS
Rick Roddy, President of the Union Rod and Gun Club, was present regarding Report
CLD-017-11, amendments to Noise By-law. He introduced Paul Young, Range
Operator, Union Rod and Gun Club. Mr. Roddy provided the Committee with the history
of the Union Rod and Gun Club, beginning in 1938. He noted that the Club is a
volunteer, non-profit organization with no more than 150 members, including young
competition shooters. Mr. Roddy stated that the range is available to members who
have successfully completed all safety programs. He informed the Committee that the
Club is not certified for fully automatic firearms. Mr. Roddy stated that they have had a
good relationship with the neighbours. He added that they have recently moved their
target area and as a result will be performing work such as berms, plantings and sound
absorption techniques to minimize the noise. Mr. Roddy stated that the Club will
continue to strive to reduce the impact on the neighbours and he looks forward to their
continued input. He added that he is seeking clarification regarding the indoor activities,
as the current by-law is silent on the matter. Mr. Roddy confirmed that the Union Rod
and Gun Club is below the current 70 decibel restriction.
Jeremy Ross, area resident, was present on behalf of Karen McArthur, Allan
Risebrough, Marlene Risebrough, Nancy Wilson, Jim Wilson, Sue Richards, and Lynne
Richards, regarding Report CLD-017-11, amendments to Noise By-law.
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Mr. Ross read excerpts from neighbours indicating the following concerns:
Enjoyment of life has been restricted by the Orono Fish and Gun Club
During the fall of 2010 a cannon was fired which shook the house
Children are scared of the noise
Residents retired to the area in a peaceful setting, not middle of a war zone.
He referred to a Royal Canadian Mounted Police (RCMP) shooting range publication
which indicates that valley locations are not recommended. Mr. Ross also referenced
Ontario’s Environmental Protection Act which prohibits the discharge of a contaminant
into the natural environment if the discharge causes or may cause an adverse affect.
He informed the Committee that the neighbours cannot enjoy their property because it
is too noisy to be outside. Mr. Ross stated that he is concerned about the health of his
family. He noted that several health studies have indicated that sound creates a
startled reflex where adrenaline is released, heart rate and blood pressure increases,
the immune system is altered, and appetite is suppressed. In conclusion, Mr. Ross
stated that the noise from the Orono Gun Club is too loud, too frequent, and needs to be
regulated.
Allan McArthur, area resident, was also present on behalf of Karen McArthur, Marlene
Risebrough, Nancy Wilson, Jim Wilson, Sue Richards, and Lynne Richards, regarding
Report CLD-017-11, amendments to noise by-law. Mr. McArthur stated that he is a real
estate agent and that he believes that home sellers in the vicinity of the Orono Fish and
Gun Club are receiving approximately 20% less for their home when selling. In
addition, he indicated that it takes longer to sell a house in the area. Mr. McArthur read
an excerpt of a letter from another realtor who had difficulty showing a home near the
Orono Fish & Gun Club. He stated that the executive of the Club has not been
reasonable and has not considered any changes. Mr. McArthur spoke to the RCMP
study which indicated 50 dBAI is better than the 70 dBAI but grandfathered pre-1980
facilities. He questioned the 31 year grandfathering period. He asked Council to
establish a clear noise level limit of 50 dBAI, to limit the days of the week to only 2 days
per week (preferably not Sunday), and that shooting hours be restricted to 10:00 a.m. to
st
6:00 p.m. Mr. McArthur noted that were 19 days of shooting between June 1 and June
nd
22. He asked that the use of the Club be limited to members only. Mr. McArthur read
comments from two neighbours indicating that their enjoyment of their property has
been compromised by the shooting.
Councillor Neal declared a pecuniary interest in Report PSD-058-11, including Mr.
Mensink’s delegation, due to the fact that he has represented Mr. Veltri (the applicant)
in the past. Councillor Neal left the room and did not participate in discussions and
voting on this matter.
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Nick Mensink, Sernas Associates, was present regarding Report PSD-058-11,
Proposed Amendment to Conditions of Draft Approval Draft Approved Plan of
Subdivision 18T-89048. He stated that he is in agreement with the recommendations in
Report PSD-058-11 and was present to answer any questions from the Committee.
Ron Alldred, President, Orono Fish and Hunt Club, was present regarding Report
CLD-017-11, amendments to Noise By-law. Mr. Alldred was present to speak to the
current list of complaints regarding the Orono Fish and Hunt Club. He stated that 11
years ago there were 350 members, now there are approximately 300 members. Mr.
Alldred stated there has been no change in the calibre of ammunition used and that the
curfew has been adhered to. He stated that the Club has tried to work toward solutions
to reducing the noise, such as changing the ending time on Sunday to 5:00 pm from
dusk. Mr. Alldred stated that he only recently heard about the report and today’s
meeting. He explained that the Club could, and is willing to, create a sound berm along
the east side of the property if the Municipality of Clarington would relinquish the unused
road allowance and provide the necessary clean fill. He confirmed that the RCMP were
using the range for qualifying in May and June on Monday, Tuesday, Thursday, and
Friday. Recent sound tests indicate that they are near, or slightly over, the 70 dBAI
level. He confirmed their Club has no caliber restrictions and recently shot off a canon,
with cremated remains, in honour of a Club member.
RECESS
Resolution #GPA-457-11
Moved by Councillor Partner, seconded by Councillor Traill
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 11:17 a.m.
DELEGATIONS - Continued
Dianne Vetzal, local resident to the Union Rod & Gun Club, was present regarding
Report CLD-017-11, amendments to Noise By-law. She stated that no one she has
contacted is opposed to having the gun club in the neighbourhood, but they are
concerned about the increased frequency in the noise. She stated that the noise is not
coming from the gun club members, but a rather security team from the Ontario Power
Generation who is using semi-automatic weapons on the Gun Club property. Ms.
Vetzal stated that it is impossible to sit in her yard and have a conversation. She noted
that the change is that there are now multiple shots fired close together. Ms. Vetzal is
concerned about decreasing property values and is looking for a solution. She
suggested that the security team train at a military base or that the Gun Club build an
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indoor facility. Ms. Vetzal suggested that two days per month would be more
appropriate than the15 days which occurred in May. She asked that the noise levels be
investigated as the Union Club is registering 72 dBAI at the club and 70 dBAI at the
neighbour’s next to the Club. She stated that her research shows 70 dBAI is the same
level as normal conversation, but her experience has been that the noise is closer to
that of “fireworks going off”. Ms. Vetzal believes this to be more of a commercial
operation than a Club and requested that something be done to limit duration, frequency
and length.
Mike Box was present regarding Report CLD-017-11, amendments to Noise By-law.
Mr. Box stated that he is a neighbour to the Union Rod & Gun Club. He noted that he
purchased his house eight years ago and that he has no problem with the club shooting,
but rather the additional days and noise from the OPG security team. He stated that he
agrees with everything that Ms. Vetzal stated. He encouraged Council Members to
attend his property to hear the noise.
John Baker, President and Range Operator, the Marksmen Club, was present regarding
Report CLD-017-11, amendments to Noise By-law. He informed the Committee that the
Marksmen Club is an indoor facility, operating since 1960. Mr. Baker noted that it is
open seven days a week, 24 hours a day. He stated that he believes that there may be
a misunderstanding regarding gun club. Mr. Baker noted that there are federal
guidelines, administrated by the Province of Ontario which the Club must meet. He
added that all gun clubs are registered Ontario corporations, run by directors, and
adhere to provincial and federal regulations. Mr. Baker explained that all members
have a firearms possession and acquisition licence. Mr. Baker noted that during a
recent inspection, he obtained a statement from the Municipality of Clarington indicating
that the Club conforms to all the Municipal by-laws. He informed the Committee that he
has recently discovered a 2007 Clarington by-law which would affect how the Club
operates regarding their hours. Mr. Baker stated that, since the Marksmen Club is all
indoors, it is different than the other Clarington clubs. He requested, since the
Marksmen Club is a unique, all indoor facility which operates 7 days a week, 24 hours a
day, that Section 3.1(c) of the draft by-law be deleted. As well, he requested that the 70
decibels restriction remain in effect. He confirmed that the Club has approximately 270
members.
Dean Link had indicated, during the recess, that he could not stay any longer and was
therefore unavailable to speak.
Keith Linton’s name was called, but he was not present.
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Tony Bernardo, representing Orono Fish and Hunt Club, and in his role as the
Executive Director for the Institute of Legislative Action, a division of the Canadian
Shooting Sports Association (CSSA), was present regarding Report CLD-017-11,
amendments to Noise By-law. Mr. Bernardo stated that he is an accredited expert
witness; course instructor; and advisor to the Minister of Public Safety’s Firearms
Technical Committee, among other qualifications. He stated that he has been a
member of the Orono Fish and Hunt Club for 30 years, and a Board Member. He stated
that the Club has made an effort to be a good neighbour, with reduced rates and
invitations to public gatherings at the clubs, donating funds to Orono, honouring
soldiers, and other civic activities. Mr. Bernardo stated that the RCMP, Ministry of
Natural Resources Bear Management Team, and CP Rail police use the facility. He
noted that, during June, a vast majority of the shooting days were used by the RCMP.
Mr. Bernardo stated that he believes this proposed by-law is an unwarranted attack on
the Orono Fish and Hunt Club. He added that Section 1.0 of the proposed by-law
represents little change to the Club’s activities and that changes could have been
achieved by a request to the Club rather than through a by-law. Mr. Bernardo indicated
that Section 1.1 of the proposed by-law does not state the circumstances in which the
noise took place or contemplate noise changes with humidity and other conditions, and
believes this to be harassment by the Municipality. Mr. Bernardo explained that the
Club has been in existence since 1899 and therefore qualifies as a “traditional” activity
under the by-law. He stated that the Club is regularly inspected and has been issued a
federal license to operate and therefore the federal license supersedes a local by-law.
Mr. Bernardo stated that the Club has met with Councillor Partner to discuss the unused
road allowance with a view to having the Municipality transfer/sell the land in order to
build a berm. He concluded by reminding the Committee that the noise from the
impending 407 extension will drown the noise from the Club. Mr. Bernardo submitted a
copy of case law indicating ultra vires.
Resolution #GPA-458-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter a second time.
CARRIED
Councillor Novak chaired this portion of the meeting. Mayor Foster left the meeting at
12:28 p.m.
Tammy Gould, area resident near the Orono Fish and Gun Club, was present regarding
Report CLD-017-11, amendments to Noise By-law. Ms. Gould stated that she is a new
(since August, 2010) resident to the area. She stated that the real estate sales agent
informed her that the Gun Club only has shooting on Wednesdays and Sundays. She
stated that she will be seeking legal action regarding overpayment of 20% of the
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purchase price due to the impact of the Gun Club. She stated that she is concerned
about the high amount of property taxes. Ms. Gould played a video, which included
audio of the shooting range.
Mayor Foster returned to the meeting at 12:34 p.m. and chaired this portion of the
meeting.
Ms. Gould indicated that the noise from the shooting range is causing (nervousness,
weight loss, and anxiety) on her two dogs, which has resulted in one dog attacking the
other dog. She indicated that this has cost $1000. Ms. Gould stated that she fears for
the safety of her children around the dogs, as they have been affected by the sounds.
She stated that this is an injustice that must be corrected.
SUSPEND RULES
Resolution #GPA-459-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to alter the agenda to consider the
Municipal Clerks Department section of the agenda at this time.
CARRIED
CLERK’S DEPARTMENT
AMENDMENTS TO NOISE BY-LAW
Resolution #GPA-460-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report CLD-017-11 be tabled until the General Purpose and Administration
meeting of July 11, 2011.
MOTION LOST
RECESS
Resolution #GPA-461-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the Committee recess until 1:30 p.m..
CARRIED
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The meeting resumed at 1:33 p.m. with Councillor Partner in the Chair.
AMENDMENTS TO NOISE BY-LAW - Continued
Resolution #GPA-462-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CLD-017-11 be received;
THAT the amendment to the Noise By-law attached to Report CLD-017-11 be
forwarded to Council for approval;
THAT the interested parties listed in Report CLD-017-11 be advised of Council’s
actions;
THAT the shooting clubs, area residents and staff communicate on how they can move
forward on this matter to meet the limits as set forth in the proposed draft by-law in
items 1, 2, and 3, with an effective date of November 1, 2011; and
THAT reference to The Marksmen Gun Club, section 3.1(c) of the proposed by-law, be
deleted.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
CLOSED SESSION
Resolution #GPA-463-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of hearing the advice of the Municipal Solicitor
regarding Report CLD-017-11, a matter that is subject to solicitor-client privilege,
including communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 2:13 p.m. with Councillor Partner in the Chair.
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Councillor Partner advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were
passed.
AMENDMENTS TO NOISE BY-LAW - Continued
The Committee continued deliberation of the motion #GPA-462-11.
Resolution #GPA-464-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report CLD-017-11 be referred back to Staff for consultation with all stakeholder
groups;
THAT the necessary equipment be purchased and the sound levels be measured; and
THAT Staff report back on a final by-law including the sound level results.
MOTION LOST
Resolution #GPA-465-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-462-11 be amended by adding:
“THAT Section 3.0 be deleted from the proposed by-law.”; and
Deleting the reference to “3” in paragraph four.
CARRIED
Resolution #GPA-466-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing resolution #GPA-462-11 be amended by adding the following three
paragraphs to the end:
“THAT Section 3.1.1 be deleted from the proposed by-law;
THAT Staff conduct noise level testing; and
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THAT staff be directed to report back, in early September, regarding the impact
of the levels of 70 dBAI and 50 dBAI on the stakeholders.”
MOTION LOST
Resolution #GPA-467-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-462-11 be amended by adding:
“THAT Section 2.0 be deleted from the proposed by-law.”
MOTION LOST
The foregoing resolution #GPA-462-11 was then put to a vote and carried as amended.
Councillor Traill chaired this portion of the meeting.
PUBLIC MEETING
PUBLIC MEETING REGARDING AN INTENTION TO PROCEED WITH HIGHWAY
CLOSING OF THE UNOPEN ROAD ALLOWANCE – LORD ELGIN STREET
No one spoke in opposition.
Jamie MacInnis, Principal, City Homes, spoke in support of the proposal, on behalf of
the applicant.
SUSPEND THE RULES
Resolution #GPA-468-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the Rules of Procedure be suspended.
CARRIED
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ALTER THE AGENDA
Resolution #GPA-469-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the agenda be altered to consider the Engineering Services Department items at
this time.
CARRIED
ENGINEERING SERVICES DEPARTMENT
LORNE YEO COURT SUBDIVISION, TYRONE, PLAN 40M-2365, ‘CERTIFICATE OF
ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS
AND OTHER RELATED WORKS
Resolution #GPA-470-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report EGD-025-11 be received;
THAT the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2365; and
THAT Council approve the by-law attached to Report EGD-025-11, assuming a certain
street within Plan 40M-2365 as public highway.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2011
Resolution #GPA-471-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report EGD-026-11 be received for information.
CARRIED
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PROPOSAL TO CONVEY A PORTION OF AN UNOPEN ROAD ALLOWANCE
(LORD ELGIN STREET) SITUATED IN LOT 12, CONCESSION 2, FORMER TOWN
OF BOWMANVILLE
Resolution #GPA-472-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report EGD-027-11 be received;
THAT the unopen road allowance (Lord Elgin Street) situated in Lot 12, Concession 2,
former Town of Bowmanville, further identified as Part 2 on Plan 40R-26926 be stopped
up and closed and that the road allowance be conveyed to 1825284 Ontario Limited
(City Homes);
THAT the applicants pay the appraised land value of $110,654.00 as well as all legal
and other financial costs associated with the transaction;
THAT Council pass the necessary by-laws to implement the recommendations of
Report EGD-027-11; and
THAT 1825284 Ontario Limited (City Homes) be advised of Council’s decision.
CARRIED
Councillor Novak chaired this portion of the meeting.
PLANNING SERVICES DEPARTMENT
APPLICATION FOR REMOVAL OF HOLDING
OWNER: PRESTONVALE DEVELOPMENTS INC.
Resolution #GPA-473-11
Moved by Councillor Partner, seconded by Councillor Traill
THAT Report PSD-057-11 be received;
THAT the application submitted by D.G Biddle & Associates on behalf of Prestonvale
Developments Inc. to remove the Holding (H) symbol be approved;
THAT the By-law attached to Report PSD-057-11 to remove the Holding (H) symbol
from Lots 1 to 74 (Phase 3) be passed and that the Region of Durham be forwarded a
copy of Report PSD-057-11;
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THAT a By-law be forwarded to Council for removal of the Holding (H) symbol from Lots
1 to 58 (Phase 4) at such time as that phase of the Draft Approved Plan of Subdivision
is registered and all Conditions of Draft Approval, financial or otherwise, have been
satisfied;
THAT said By-law be forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-057-11 and any delegations be advised
of Council's decision.
CARRIED
PROPOSED AMENDMENT TO CONDITIONS OF DRAFT APPROVAL
DRAFT APPROVED PLAN OF SUBDIVISION 18T-89048
OWNER: VELTRI & SONS LIMITED
Councillor Neal declared a pecuniary interest in Report PSD-058-11 due to the fact that
he has represented Mr. Veltri (the Applicant) in the past. Councillor Neal left the room
and did not participate in discussions and voting on this matter.
Resolution #GPA-474-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-058-11 be received;
THAT the proposed Amendment to Conditions of Draft Approval for Draft Approved
Plan of Subdivision 18T-89048 to delete the requirement for a pedestrian connection, as
contained in Attachment 3 of Report PSD-058-11 be approved; and
THAT the Region of Durham, Kawartha Pine Ridge District School Board, and the
interested parties listed in Report PSD-058-11 be advised of Council’s decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING
41 OSBORNE ROAD, COURTICE
APPLICANT: ONTARIO POWER GENERATION INC.
Resolution #GPA-475-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report PSD-059-11 be received;
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THAT the application submitted on behalf of Ontario Power Generation Inc. to remove
the Holding (H) symbol be approved;
THAT the By-law attached to Report PSD-059-11 to remove the Holding (H) Symbol be
passed and a copy forwarded to the Regional Municipality of Durham and the Municipal
Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-059-11 and any delegations be advised
of Council’s decision.
CARRIED
AUTHORIZATION TO EXECUTE SUBDIVISION AGREEMENT
CLARET INVESTMENTS DRAFT APPROVED
PLAN OF SUBDIVISION 18T-94027
Resolution #GPA-476-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-060-11 be received; and
THAT the Mayor and Clerk be authorized to execute the Subdivision Agreement with
the Owner of the lands subject to Draft Plan of Subdivision 18T-94027.
CARRIED
RECESS
Resolution #GPA-477-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 3:33 p.m.
Councillor Woo chaired this portion of the meeting.
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OPERATIONS DEPARTMENT
COMMUNITY GARDENS
Resolution #GPA-478-11
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Report OPD-006-11 be received;
THAT Council approve proceeding with a lease agreement for Community Gardens;
THAT the Mayor and Clerk be authorized to execute the lease satisfactory to the
Municipal Solicitor; and
THAT all interested parties listed in Report OPD-006-11 be advised of Council’s
decision.
TABLED
(See following motion)
Resolution #GPA-479-11
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report OPD-006-11 be tabled until the General Purpose and Administration
meeting of July 11, 2011.
CARRIED
2011 WINTER BUDGET REPORT
Resolution #GPA-480-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report OPD-008-11 be received for information.
CARRIED
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TENDER NO. CL2011-12, HIGH FLOAT RESURFACING REVISION
Resolution #GPA-481-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report OPD-010-11 be received; and
THAT the additional capital funds required in the amount of $121,734.73 (net of H.S.T.
Rebate) to complete the High Float Resurfacing Project be drawn from the unexpended
funds remaining in the 2010 Operations Department Rural Road Resurfacing Budget
Account #110-36-330-83680-7401.
CARRIED
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT – MAY, 2011
Resolution #GPA-482-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT Report ESD-008-11 be received for information.
CARRIED
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
GRADE 5 ACTION PASS – FAMILY ENGAGEMENT STRATEGY
Resolution #GPA-483-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report CSD-011-11 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
June 27, 2011
SCHEDULE OF RATES AND FEES 2011/2012 – 2012/2013
Councillor Novak left the meeting at 3:54 p.m.
Resolution #GPA-484-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report CSD-012-11 be received; and
THAT Council approve the Rates and Fees Schedule (attached to Report CSD-012-11)
for the two (2) year period, September 1, 2011 – August 31, 2013.
CARRIED
Mayor Foster chaired this portion of the meeting.
CLERK’S DEPARTMENT
Considered earlier in the Meeting, immediately following the Delegations.
CORPORATE SERVICES DEPARTMENT
CL2011-16, STEPHENSON ROAD, STRUCTURE REPLACEMENT
Resolution #GPA-485-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report COD-021-11 be received;
THAT Elirpa Construction & Materials Limited, Pickering, ON with a total bid in the
amount of $371,282.31 (net HST rebate), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2011-16, be awarded the contract
for the Stephenson Road Structure Replacement project;
THAT the funds required in the amount of $474,000.00 (which includes $371,282.31
tender, design, contract administration, contingencies and net HST costs) be drawn
from the Stephenson Road Structure Replacement Account # 110-32-330-83275-7401;
and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
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General Purpose and Administration Committee
Minutes
June 27, 2011
CL2011-19, LOVER’S LANE RECONSTRUCTION
Resolution #GPA-486-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report COD-022-11 be received;
THAT Bar-Quip Construction, Concord, ON with a total bid in the amount of
$544,284.73 (Net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2011-19, be awarded the contract for
Lover’s Lane Reconstruction as required by the Engineering Department;
THAT the funds for Clarington’s portion, required in the amount of $250,000.00 which
includes $544,284.73 for Tender, design contract administration and contingencies and
net HST less Regional of Durham costs, be drawn from the following account:
Lover’s Lane Reconstruction
Account # 110-32-330-83349-7401
Road Works & Storm Sewer $250,000.00
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
ASO BENEFIT PROGRAM ANALYSIS
Report COD-015-11 was considered at the General Purpose and Administration
meeting of June 13, 2011 and tabled to this meeting.
Resolution #GPA-487-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report COD-015-11 be lifted from the table.
CARRIED
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General Purpose and Administration Committee
Minutes
June 27, 2011
The following resolution was now before the Committee.
Resolution #GPA-432-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report COD-015-11 be received for information.
CARRIED
FINANCE DEPARTMENT
2010 AUDITED FINANCIAL STATEMENTS
Councillor Novak returned to the meeting at 4:12 p.m.
Resolution #GPA-488-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report FND-015-11 be received; and
THAT the 2010 Draft Audited Financial Statements for the Municipality, its Trust Funds,
the Clarington Public Library and the Business Improvement Areas be approved.
CARRIED
SOLICITOR’S DEPARTMENT
The Solicitor’s Department report was considered under the Confidential Reports
section, later in the meeting.
CHIEF ADMINISTRATIVE OFFICER
STAFFING IN THE OFFICE OF THE CAO
Resolution #GPA-489-11
Moved by Councillor Woo, seconded by Councillor Novak
THAT Report CAO-005-11 be received; and
THAT approval be granted to fill the vacant position of Manager of Corporate Initiatives
in the CAO office.
CARRIED
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General Purpose and Administration Committee
Minutes
June 27, 2011
ENVIRONMENTAL ASSESSMENT PEER REVIEW
OPG REFURBISHMENT AT DARLINGTON NGS
Resolution #GPA-490-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report CAO-006-11 be received; and
THAT the Mayor and Clerk be authorized to execute a confidentiality agreement with
Ontario Power Generation as described in Report CAO-006-11.
CARRIED
UNFINISHED BUSINESS
Report COD-015-11 was considered earlier in the Meeting during the Corporate
Services Section.
OTHER BUSINESS
Mayor Foster reminded everyone that if Bethesda House raises $1000 during the “Walk
a Mile in Her Shoes” campaign (extended until July 1, 2011) he will shave his beard. If
they raise $1500, he will shave his beard and moustache. If they raise $2000 he will
shave his beard, moustache and head.
COMMUNICATIONS
No items were considered in this portion of the agenda.
CONFIDENTIAL REPORTS – CLOSED MEETING
Resolution #GPA-491-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing the following matters:
Report FND-016-11, being a matter that deals with a proposed or pending
acquisition or disposition of land by the municipality and is subject to solicitor-
client privilege, including communications necessary for that purpose; and
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General Purpose and Administration Committee
Minutes
June 27, 2011
• Report LGL-008-11, being a matter that is subject to solicitor-client privilege,
including communications necessary for that purpose and that deals with
litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 6:45 p.m. with Mayor Foster in the Chair.
Mayor Foster advised that two items were discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed to
provide direction to staff.
ADJOURNMENT
Resolution #GPA-492-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the meeting adjourn at 6:45 p.m.
CARRIED
DE YCh14
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