HomeMy WebLinkAboutADMIN 06-81CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
Ll C 3A6
REPORT TO COUNCIL
SPECIAL MEETING OF COUNCIL AUGUST 21 1981
ADMIN. NO.: 6-81
REGARDING THE POSITION OF DEPUTY -DIRECTOR OF PLANNING,
DEPARTMENT OF PLANNING AND DEVELOPMENT
RECOMMENDATIONS:
TELEPHONE 623-3379
1. That this report be received; and
2. That Council approve the establishment of the position
of Deputy -Director of Planning "in principle"; and
3. That the Administrator be authorized to bring back a further
report in respect of how such a position might be established
within the constraints of the 1981 budget.
BACKGROUND:
As members of Council are aware, the Planning and Development Department,
as shown on the attached chart, consists of two Non -Union positions; the
Director of Planning and the Chief Building Official, and eight full-time
Union positions. The organization of the Department is unique in that
it does not follow along the same lines as the other Departments in the Town
administration, there being no Deputy -Director's position within the Department.
At this time, with the change in personnel between the Department of Planning
and Development and the Administrator's office, there is perhaps the
opportunity of establishing a Deputy -Director's position, within the constraints
of the 1981 budget.
Creating the position of "Deputy -Director of Planning" has several advantages:
Firstly, by making the organization of the Planning Department consistent
with the other Departments in the administration, the overall organizational
structure becomes more understandable and efficient as the duties and
responsibilities of the Department Heads and Deputy -Directors are further
defined.
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AUGUST 21 1981
ADMIN. NO.: 6-81
2.
Secondly, the operations of the Planning and Development Department become
more efficient in that there is a person responsible for the operation of
the Planning and Development Department in the absence of the Director
of Planning. The creation of the Deputy position overcomes existing problems
of administering the Departmentin those situations where the Director is
required to attend to other matters.
Thirdly, establishment of the position creates an additional opportunity
for existing staff to advance internally, by way of promotion.
By having an intermediate non-union position, the Town provides itself
with the means whereby existing staff can be encouraged to remain with
the Municipality, thereby providing a greater degree of consistency in the
administration of the Planning and Development Department. This has been, in
the past, a complaint about the Town Planning Department, in that, with the
change of staff, there has supposedly been a change in philosophy and in the
interpretation of Municipal regulations.
It is suggested, therefore, that Council endorse the principle of
establishing the position of Deputy -Director of Planning, subject to
a further report.
There is a particular personnel matter in the Planning and Development
Department that the Administrator would like to discuss with Council, at
this meeting.
Respectfully submitted,
X
D. N.Smith, M.C.I.P.
Administrator
PLANNING AND DEVELOPMENT DEPARTMENT
ORGANIZATION CHART
LEGE
U UNION
NU NON-UNION
SHARED WITH
PUBLIC WORKS
STAFF COMPLEMENT
I - DIRECTOR
1- SENIOR CLERK -STENO
I CHIEF BUILDING OFFICIAL
2 -PLANNERS
I- PLANNING TECHNICIAN
I- DRAFTSMAN
I -BUILDING INSPECTOR
I- PLUMBING INSPECTOR
SECRETARY -COMMITTEE
1/2 OF ADJUSTMENT(part time;
1/2 -CLERK TYPIST*
L