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HomeMy WebLinkAboutADMIN 39-81CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO LIC 3A6 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 23 1981 ADMIN. NO. 39-81 SUBJECT: Proposal Call - Reconstruction and Repair of Porch, Bowmanville Museum TELEPHONE 623-3379 RECOMMENDATION: 1. That this report be received; and 2. That Council authorize the Chief Administrative Officer to undertake a proposal call from selected contractors for the reconstruction and repair of the porch on the Bowmanville Museum property; and 3. That the proposal be called on the basis of the specifications prepared by D. A. G. Mills, Architect, for the Bowmanville Museum Board; and 4. That Council authorize the Chief Administrative Officer to obtain, if necessary, an insurance policy on the building and new structure during the course of construction (the costs of same to be borne by the Museum Board); and 5. That all expenses for this undertaking be drawn from the Capital Grant to the Museum Board in 1981, Account No. 7626-804-000. BACKGROUND AND COMMENT: As members of Council are aware, Bowmanville Museum Board wishes to proceed with the reconstruction and repair of the porch at the Bowmanville Museum as part of the Museum's overall renovation project in 1981. Mr. David Mills, Architect, has prepared the necessary contract documents for the work- i wltdh would now appropriately be awarded by the Town. -2 - As the work is highly specialized, requiring special carpentery skills, Mr. Mills feels that it would be appropriate for the Town to invite a number of selected contractors to submit bids on the work. As some of the potential contractors may be smaller companies that might not carry large insurance policies on their work, it may be necessary for the Town to obtain supplementary insurance coverage on the Museum building during the construction period. At the time of writing this report a list of contractors had not been prepared. Selected contractors will be submitted by Mr. Mills. Respectfully submitted, /® DNS:nof D. N. Smith, M.C.I.P. Administrator att: copy of letter from D. Mills dated October 29 1981 1 J j j david a. g. mills architect m.r.a.i.c. October 29, 1981 Mr. Don Smith, Corporation of the Town of Newcastle, 42 Prince ,Street, Bowmanville; Ontario. Dear Mr. Smith: 57 simcoe street south suite H2 Oshawa, ontario L1 H 4G5 phone 579-6911 RFCTIED N OV 5 1981 uY At MtNISTFAIORRS OFFICE Further to our recent telephone conversation regarding the Bowmanville Museum, we would like to make some recommendations regarding the contract documents for the reconstruction and, repair of the existing porch. As you know, the existing porch is in a state of decay, and a report from Dr. John Dawson, Conservation Scientist of National Museums of Canada, indicated that the entire porch structure should be replaced. At the request of the Bowmanville Museum, we have prepared con- tract documents for tender. However, it is my understanding that the Town of Newcastle will be involved in the approval, of any contract, as this building is a public building. Therefore, it is important that an explanation of the deter- mining factors for the contract be explained at this time. The following is a list of architectural concerns for this contract: a) The construction budget will be in the order of between $12,000.00 and $18,000.00 b) Only two primary trades will be involved, namely, carpentry and painting. c) Due to the nature of the construction, only skilled Crafts- men,experienced in historical restoration, should be considered for this job. As there are a limited number of Contractors capable of doing this kind of work, it is recommended that invited tender to a minimum of 3 contractors is proposed. d) Since the type of Contractor that we would like to use on this job may not be able to obtain a Performance Bond or carry large insurance policies, we recommend that the Town �- 2 - consider carrying an insurance policy for the duration of the construction schedule, and in lieu of a Performance Bond, that a one-year written warranty be requested from the Contractor. e) Normal Mechanics Lien holdback procedures will be exercised on this project. f) Contractor will be required to provide written proof of its standing with the Workmen's Compensation Board. We would appreciate the Town of Newcastle advising this office as soon as possible if this method of tendering is acceptable, so that Contractors can provide formal bids. Please find enclosed a copy of the contract documents proposed.. Yours truly, David A.G. Mills, B.Arch. MRAIC DM: sw Enc.