HomeMy WebLinkAbout2020-11-30 GGC Report to CouncilClarington
Committee
Report to Council
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Report To: Council Report Number: GGR-017-20
Date of Meeting: December 14, 2020
Report Subject: General Government Committee Meeting of November 30, 2020
Recommendations:
1. Receive for Information
(a) 10.1 Minutes of the Bowmanville Business Improvement Area dated
October 13, 2020 and October 28, 2020
(b) 10.2 Minutes of the Newcastle Business Improvement Area dated
November 12, 2020
(c) 10.3 Minutes of the Orono Business Improvement Area dated
September 10, 2020 and October 8, 2020
(d) 10.4 Special Minutes of the Energy from Waste - Waste
Management Advisory Committee dated November 18, 2020
(e) 10.5 Sheila Hall, Executive Director, Clarington Board of Trade &
Office of Economic Development, Regarding Q4 Report
Update
(f) ESD-007-20 Emergency Services Activity Report — Q3 2020
(g) CSD-013-20 Outdoor Sports Field Management Policy Overview
(h) FND-049-20 Financial Update as at September 30, 2020
(i) 22.2 Confidential Verbal Report from the CAO's Office Regarding
Broadband Service
Municipality of Clarington Page 2
Report GGR-017-20
2. Appointments to Boards & Committees
That Report LGS-004-20 be received;
That Meera MacDonald, Lyndsay Riddoch, Yasmin Shafi, and Dione Valentine be
appointed to the Diversity Advisory Committee, for a term ending December 31, 2024
or until a successor is appointed;
That Ryan Cullen, Brenda Metcalf, Jordan McKay, and Henry Zekveld be appointed
to the Agricultural Advisory Committee, for a term ending December 31, 2024 or until
a successor is appointed;
That Barry Carmichael, Sierd de Jong, and Henry Corvers be appointed to the
Newcastle Village Community Hall Board, for a term ending December 31, 2022 or
until a successor is appointed; and
That all interested parties listed in Report LGS-004-20 and any delegations be
advised of Council's decision.
3. Municipal Law Enforcement Policy
That Report LGS-005-20 be received;
That Council Adopt the Municipal Law Enforcement Policy, as Attachment 1 to
Report LGS-005-20 with the following amendment to the Municipal Law Enforcement
Policy:
That Sections 3.16 and 3.17 be removed;
That the draft by-law, Attachment 3 to Report LGS-005-20, be enacted; and
That all interested parties listed in Report LGS-005-20 and any delegations be
advised of Council's decision.
4. 2021 Interim Tax Levy
That Report FND-045-20 be received; and
That the By-law attached to Report FND-045-20, as Attachment 1, be approved.
5. 2021 Interim Financing By-law
That Report FND-046-20 be received; and
That the By-law attached to Report FND-046-20, as Attachment 1, be approved.
6. Interest Rates on Development Charge Deferrals
That Report FND-047-20 be received; and
That the Draft Policy attached to Report FND-047-20, as Attachment 1, be approved.
Municipality of Clarington Page 3
Report GGR-017-20
7. Consulting Services for the Regional Road 17 Realignment — Municipal
Class Environment Assessment
That Report FND-048-20 be received;
That BT Engineering Inc. with a bid amount of $226,474.60 (including HST),
providing the lowest overall cost and meeting the passing threshold and all terms,
conditions and specifications of RFP2020-9 be awarded the contract for the provision
of Consulting Services as required to complete the Regional Road 17 Realignment —
Municipal Class Environmental Assessment subject to a satisfactory reference
check;
That the contract award be subject to the Municipality amending the existing funding
agreement with the North Village Landowners Group Inc. as required to cover all
consulting costs and municipal resources associated with this project;
That pending funding required is received, that the amount of $ 226,474.60
(including HST) be drawn from the following accounts:
Description
Account Number
Amount
Developer Contributions
100-50-502-15106-7224
$226,475
That all interested parties listed in Report FND-048-20 and any delegations be
advised of Council's decision.
8.
Bowmanville Tennis Club — Lease Renewal
That Report FND-050-20 be received;
That a lease extension agreement with the Bowmanville Tennis Club for the term
January 1, 2021 to December 31, 2021 be approved and to authorize the Mayor and
the Municipal Clerk to execute the agreement on behalf of the Municipality;
That the current annual rent of $1,630.80 be adjusted on December 31 of each year
by the annual percentage increase in the Consumer Price Index, All Items Ontario,
(most current issue) as published by Statistics Canada;
That the Purchasing Manager in consultation with the Director of Community
Services be given the authority to extend the lease agreement for up to three (3)
additional one (1) year terms to expire on December 31, 2024;
That the Board of the Bowmanville Older Adult Association and the Bowmanville
Tennis Club be advised of Council's decision.
Municipality of Clarington Page 4
Report GGR-017-20
9. John Howard Society — Lease Extension — 132 Church Street
That Report FND-051-20 be received;
That approval be granted for the Municipality to extend the lease agreement with the
John Howard Society for the existing leased space at 132 Church Street,
Bowmanville for the term January 1, 2021 to December 31, 2022 be approved and to
authorize the Mayor and the Municipal Clerk to execute the agreement on behalf of
the Municipality;
That the current annual rent of $16,248.38 (excluding HST) be adjusted on
December 31 of each year by the annual percentage increase in the Consumer Price
Index, All Items Ontario, (most current issue) as published by Statistics Canada;
That the Purchasing Manager in consultation with the Director of Community
Services be given the authority to extend the lease agreement for up to two (2)
additional one (1) year terms to expire on December 31, 2024; and
That all interested parties listed in Report FND-051-20 and any delegations be
advised of Council's decision.
10. Kendal Community Centre Lease and Sublease Renewal
That Report FND-052-20 be received;
That approval be granted for the Municipality to renew the head -lease agreement
with the Kendal Community Centre in an amount of $2.00 per year for a five-year
period commencing on January 1, 2021 and ending on December 31, 2025;
That the Municipality, as head landlord, consent to renew the sublease agreements
with the Kendal Lions Club and Paula Sheppard (Kendal Postal Outlet) in a form
acceptable to the Municipal Solicitor for use of the facilities at the Kendal Community
Centre each in the amount of $2,400.00 plus HST for a five year period commencing
on January 1, 2021 to December 31, 2025 and subject to a yearly rate increase
based on the Consumer Price Index, All Items, Ontario (most current issue);
That the Mayor and Clerk be authorized to execute the necessary agreements; and
That all interested parties listed in Report FND-052-20 and any delegations be
advised of Council's decision.
11. Inclusive Communities Grant Program
Whereas the Municipality of Clarington engages with its Accessibility Advisory
Committee on matters surrounding accessibility in the community;
And whereas on November 6, 2017, through Resolution #GG-456-17, the
Municipality of Clarington endorsed Clarington's Multi -Year Accessibility Plan 2018-
2023;
Municipality of Clarington
Report GGR-017-20
Page 5
And whereas the Multi -Year Accessibility Plan 2018-2023 identifies the need to
explore the inclusion of mobility device charging stations in new and redeveloped
public spaces;
And whereas more people are participating in outdoor activities as a result of the
COVID-19 pandemic and utilizing our trails, paths and parks;
And whereas the Ministry for Seniors and Accessibility has launched an Inclusive
Communities Grant Program that supports 100% of eligible costs up to $60,000 for
programs that create more accessible environments for people of all ages, abilities
and backgrounds;
Now therefore be it resolved that the Council of the Municipality of Clarington direct
Staff to submit an application to the Inclusive Communities Grant Program for the
purpose of installing charging stations for mobility devices along paths, trails and in
parks within Clarington.
12. Request for Promotional Campaign for Durham Region Transit On
Demand for Bus Service
Whereas GO Transit has announced that the GO Bus Route 90 will be discontinued
as of Saturday, December 5;
And whereas the Municipality of Clarington has many residents who rely on the GO
Transit bus route to, and from, Newcastle;
And whereas the Region of Durham has recently instituted an On Demand bus
service which services all of Clarington's urban and rural residents, but they may not
be aware of the service;
Now therefore be it resolved that Durham Region be urged to launch an extensive
promotion campaign of their On Demand service to ensure that all residents of
Clarington are aware of the service.
13. Elexicon
That Clarington request that Elexicon provide:
• a full explanation as to the drop in revenue by $1.2M to Clarington in 2019;
a pro forma profit and loss statement for the non -regulated entity for 2019, as
opposed to just top line revenue; and
• a breakdown of the 2020 year to date revenue.
Municipality of Clarington Page 6
Report GGR-017-20
14. Investment Options Update
That Report FND-038-20 be received; and
That the Director of Financial Services be directed to present to Committee an
educational session on municipal investing options and regulations at the GGC
meeting of January 25, 2021.
15. Memo from Erica Mittag, Community Development Coordinator,
Diversity, Inclusion and Accessibility, regarding Resolution #GG-336-20
— LGL-007-20 Prohibition of Hate Symbols
That the Mayor and Members of Council of the Municipality of Clarington, in
partnership with Clarington's Diversity Advisory Committee, release an Official
Statement condemning the display of symbols of hate in our community; and
That the Clarington Diversity Advisory Committee's request to prohibit public display
of hate symbols be forwarded to the newly formed Diversity, Equity, and Inclusion
Group at the Region of Durham, for their comments.
16. 2021 CUPE Negotiations -Open Session Resolution
That the Memorandum of Understanding (MOU), attached to Report CAO-022-20 as
Attachment 1, between CUPE Local 74 —Outside Bargaining Unit and the
Municipality of Clarington be approved to extend all the terms and conditions for the
Outside Bargaining Unit, for one additional year, to expire December 31, 2021;
That, consistent with past practice, student, non -permanent part-time employees and
special purpose and committee position rates be adjusted at the same rate as the
Outside CUPE employees, effective January 1 or July 1, as appropriate for each
group, and as included in the annual budget;
That, consistent with past practice, the terms and conditions of employment for
unionized employees as provided for under the extension MOU, be approved for
non-affiliated employees; and
That CUPE Local 74 Executive be thanked for their continued efforts to work
effectively with the Municipality, and that they be advised of Council's decision.
17. 2021 CUPE Negotiations -Closed Session Resolution
That the closed session Resolution #CGG-035-20, regarding 2021 CUPE
Negotations, be approved.