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General Government Committee
Minutes
Date: November 30, 2020
Time: 9:30 a.m.
Location: Microsoft Teams
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor M. Zwart
Regrets:
Councillor C. Traill
Staff Present: J. Gallagher, L. Patenaude
Present Via Electronic A. Allison, G. Acorn, F. Lanmaid, R. Maciver, S. Brake, T. Pinn,
Means: G. Weir, L. Wheller
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
New business item(s) were added to the New Business - Consideration section
of the agenda.
Councillor Jones asked that a new business item, regarding the Inclusive
Communities Grant Program, be added to the New Business - Consideration
section of the agenda.
Councillor Zwart asked that a new business item, regarding a Request for a
Promotional Campaign for Durham Region Transit on Demand Bus Services, be
added to the New Business — Consideration section of the Agenda.
Councillor Neal asked that a new business item, regarding Elexicon, be added to
the New Business - Consideration section of the Agenda.
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4. Adopt the Agenda
Resolution # GG-422-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of November
30, 2020, be adopted with the addition of the following New Business Items:
• Inclusive Communities Grant Program
• Request for Promotional Campaign for Durham Region Transit on
Demand for Bus Service
• Elexicon
Carried
5. Declaration of Interest
Mayor Foster declared a direct interest in items 8.1 (portion only), 9.1, 11.2, and
18.9 (portion only) regarding Durham Hospice Clarington.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of November 9, 2020
Resolution # GG-423-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on November 9, 2020, be approved.
Carried
8. Public Meetings
Mayor Foster explained that these public meetings were held pursuant to Section
12 of the Development Charges Act, 1997, as amended. The purpose of the
meeting was to hear and receive public input on the Municipality's proposed
development charge (D.C.) by-law and underlying background study.
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8.1 Municipal Wide Development Charges By-law
Councillor Neal chaired this portion of the meeting.
Sean -Michael Stephen, Watson & Associates, was present via electronic means
regarding Municipal Wide Development Charges (D.C.) By-law. Through the use
of an electronic presentation, Mr. Stephen explained the purpose of the public
meeting, the background of the D.C. By-law, the study process, development
charges rate structure, and the development forecast for both residential and
non-residential growth. He summarized the capital program for general services
for 2020-2029 and highways for 2020-2031. Mr. Stephen explained the
anticipated growth -related capital needs costs and D.C. recoverable costs by
services, and the calculated schedule of development charges for municipal -wide
services. He continued by providing a rate comparison of current and calculated
rates for the services, which included a comparison of rates of surrounding
municipalities. Mr. Stephen reviewed the D.C. By-law Policies including the
timing of collection, interest charges and indexing, statutory exemptions, non -
statutory exemptions and redevelopment credits. He concluded by informing the
Committee of the next steps of the process, noting that the anticipated date of
passing the by-law is December 14, 2020 with a proposed effective date of
December 15, 2020.
Mayor Foster declared a direct interest on item 9.1 as his son performed some
work for Durham Hospice Clarington. Mayor Foster muted his audio and video
and refrained from discussion on this matter.
Melodie Zarzeczny, Durham Hospice Clarington, was present via electronic
means regarding Municipal Wide Development Charges (D.C.) By-law. Ms.
Zarzeczny expressed her concerns regarding the study, as the hospice is not
mentioned in the D.C. exemption categories. She noted that the hospice is
important to health care and should be given the same D.C. exemption as
hospitals. Ms. Zarzeczny requested that the Committee consider the hospice as
a non -statutory exemption classification, based on the status as a critical part of
the health care system for the community.
Mayor Foster returned to the meeting.
Ryan Carr, R.W. Carr Investments, was present via electronic means regarding
Municipal Wide Development Charges (D.C.) By-law. Mr. Carr requested
clarification on defining garden suites and the two -unit residential dwellings.
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Ryan Guetter, Weston Consulting, was present via electronic means regarding
Municipal Wide Development Charges (D.C.) By-law. Mr. Guetter provided
remarks on behalf of the Soper Hills and Soper Springs developer groups. Mr.
Guetter requested clarification on the sub watershed and secondary plan project
processes that are identified in the background study and requested clarification
on D.C. collection for studies currently underway. He stated that he supports the
principles of the credit sections of the study and the provision to allow certain
projects to be commenced on a frontend basis. Mr. Guetter concluded by
thanking Committee for their time.
Stacey Hawkins, Durham Region Home Builders Association was present via
electronic means regarding Municipal Wide Development Charges (D.C.) By-
law. Ms. Hawkins requested that the Committee refer the report to the January
2021 Council meeting as there wasn't enough time to review Staff's response to
their submission.
Willie Woo was present via electronic means regarding Municipal Wide
Development Charges (D.C.) By-law. Mr. Woo supported Ms. Zarzeczny's
request to consider the hospice as a non -statutory exemption. He explained the
purpose of the hospice and noted that it is a temporary end of life facility.
Alter the Agenda
Resolution # GG-424-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That the Agenda be altered to consider Item 18.9, Report FND-053-20, after
Item 8.2.
Carried
8.2 Clarington Technology Park Area -Specific Development Charges
Sean -Michael Stephen, Watson & Associates was present via electronic means
regarding Clarington Technology Park Area -Specific Development Charges. Mr.
Stephen explained the purpose of the public meeting, the increase in need for
service, and the proposed schedule of development charges for Clarington's
Technology Park. He reviewed the D.C. By-law policies including the timing of
collection, interest charges and indexing, statutory exemptions (there are no non -
statutory exemptions proposed), and redevelopment credits. Mr. Stephen
concluded by informing the Committee of the next steps, noting that the
anticipated date of passing the by-law is December 14, 2020 with a proposed
effective date of December 15, 2020.
No one spoke in opposition to, or in support, of the proposed development
charges by-law.
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18.9 FND-053-20 2020 Development Charges Background Study and By-law
Mayor Foster declared a direct interest on item 9.1 as his son performed some
work for Durham Hospice Clarington. Mayor Foster muted his audio and video
and refrained from discussion and voting on this matter.
Resolution # GG-425-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report FND-053-20, regarding the Development Charges background study
and by-law, be referred to Staff, to report back at the January 18, 2021 Council
meeting.
Carried
Recess
Resolution # GG-426-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:10 a.m. with Mayor Foster in the Chair.
9. Delegations
9.1 Melodie Zarzeczny, Durham Hospice Clarington, Regarding Durham
Hospice Clarington Update
Mayor Foster declared a direct interest on item 9.1 as his son performed some
work for Durham Hospice Clarington. Mayor Foster muted his audio and video
and refrained from discussion on this matter.
Councillor Anderson chaired this portion of the meeting.
Melodie Zarzeczny, Durham Hospice Clarington, was present via electronic
means regarding the Durham Hospice Clarington Update. Using an electronic
presentation, Ms. Zarzeczny stated that Durham Region Hospice launched their
campaign to raise $15 million toward the construction of two new residential
hospices in Durham Region, which includes a 9 bed unit in Clarington and a 10
bed unit in Whitby which are available for all residents in Durham Region. She
explained that a residential hospice provides meaningful, end -of -life 24 hour care
to residents and their families in a supportive, flexible setting. Ms. Zarzeczny
noted that Durham Region requires 33 residential beds and added that they are
one of the last regions to develop a hospice. She stated that, at the hospice, the
cost of a bed is $470 per day compared to the average cost of a hospital bed of
$1,100 per day. Ms. Zarzeczny explained the types of support provided in the
hospice.
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She added that Clarington has donated land located on Cobbledick Road in
Newcastle for the 9-bed hospice and Durham Region Council has approved
financial support for both hospices with a contribution of just over $1 million. Ms.
Zarzeczny provided an update on the project status report noting that the
architectural portion is complete. She added that they are six months behind
schedule but are close to raising $1 million so they can start phase 1
construction.
Suspend the Rules
Resolution # GG-427-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the Delegation for an
additional two minutes.
Carried
Ms. Zarzeczny stated that the security deposit cost under the Site Plan
Agreement with the Municipality requires approximately $140,000 and the
municipal development charges are expected to be approximately $100,000. She
noted that the deferral of the amount or classification of hospice as a health care
facility would be a significant saving and she thanked Council and Staff for their
support. Ms. Zarzeczny answered questions from Members of Committee.
Alter the Agenda
Resolution # GG-428-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the Agenda be altered to consider Item 11.2 regarding Durham Hospice
Update, at this time.
Carried
11.2 Melodie Zarzeczny, Regarding Durham Hospice Clarington Update
Mayor Foster declared a direct interest on item 9.1 as his son performed some
work for Durham Hospice Clarington. Mayor Foster muted his audio and video
and refrained from discussion and voting on this matter.
Resolution # GG-429-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the security deposit and development charges for Durham Hospice be
waived.
Referred, See following motion
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Resolution # GG-430-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-429-20, regarding Durham Hospice, be
referred to the January 18, 2021 Council meeting.
Carried
Mayor Foster returned to the meeting.
10. Communications — Receive for Information
10.1 Minutes of the Bowmanville Business Improvement Area dated October 13,
2020 and October 28, 2020
10.2 Minutes of the Newcastle Business Improvement Area dated November 12,
2020
10.3 Minutes of the Orono Business Improvement Area dated September 10,
2020 and October 8, 2020
Resolution # GG-431-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Items 10.1 to 10.3, with the exception of 10.4 and 10.5, be
received for information.
Carried
10.4 Special Minutes of the Energy from Waste - Waste Management Advisory
Committee dated November 18, 2020
Resolution # GG-432-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That Communication Item 10.4 be received for information.
Carried
10.5 Sheila Hall, Executive Director, Clarington Board of Trade & Office of
Economic Development, Regarding Q4 Report Update
Resolution # GG-433-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.5 be received for information.
Carried, Later in the meeting, See following motions
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Resolution # GG-434-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-433-20 for a second time.
Carried
Suspend the Rules
Resolution # GG-435-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes.
Motion Lost
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:00 p.m. with Mayor Foster in the Chair.
Resolution # GG-436-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-433-20 for a third time.
Carried
That the foregoing Resolution #GG-433-20 was then put to a vote and carried.
General Government Committee Minutes November 30, 2020
11. Communications — Direction
11.1 Appointment of Department Liaisons and Deputy Mayor
Resolution # GG-437-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Members of Council be designated as a Department Liaison, for a one-
year term ending December 31, 2021 as follows:
Planning & Development Department
Public Works Department
Community Services Department
Legislative Services Department
Finance Department
Corporate Services & Administration
Referred, See following motion
Resolution # GG-438-20
Moved by Councillor Neal
Seconded by Councillor Jones
Councillor Anderson
Councillor Hooper
Councillor Corinna Traill
Councillor Jones
Councillor Neal
Mayor Adrian Foster
That the foregoing Resolution #GG-437-20 be referred to the next Regular
Council meeting dated December 14, 2020.
Carried
11.2 Melodie Zarzeczny, Regarding Durham Hospice Clarington Update
This matter was considered earlier in the meeting.
11.3 William Hans Schmidt, Retired Captain, Canadian Army, Regarding a
Request to Have Red Poppies Painted at the Crosswalks Leading to
Townhall
Resolution # GG-439-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 11.3, regarding Request to have Red Poppies Painted
at the Crosswalks Leading to Townhall, be referred to Staff.
Carried
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11.4 Pranay Kumar Gunti, Regarding Request to Amend By-law 2015-047 to
Include Diwali as an Exemption to Require a Permit
Resolution # GG-440-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 11.4 regarding Request to Amend By-law 2015-047 to
include Diwali as an Exemption to Require a Permit, be referred to staff for their
input on the process to be followed.
Carried
11.5 Wyatt Sharpe regarding a Request for a New Sidewalk in Orono
Resolution # GG-441-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Item 11.5 regarding a Request for a New Sidewalk in
Orono, be referred to Staff to report back.
Carried
11.6 Memo from Erica Mittag, Community Development Coordinator, Diversity,
Inclusion and Accessibility, regarding Resolution #GG-336-20 — LGL-007-20
Prohibition of Hate Symbols
Resolution # GG-442-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Staff be directed to prepare an amendment to the Sign By-law to prohibit
the public display of symbols of hate within the Municipality of Clarington; and
That the Mayor and Members of Council of the Municipality of Clarington, in
partnership with Clarington's Diversity Advisory Committee, release an Official
Statement condemning the display of symbols of hate in our community.
Yes (2): Councillor Anderson, and Councillor Hooper
No (4): Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (2 to 4), see following Closed Session at
end of Meeting.
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Resolution # GG-443-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 11.6 be referred to closed session, at the end of the
meeting.
Carried
12. Presentations
There were no Presentations.
13. Public Works Department Reports
There were no Reports for this Section of the Agenda.
14. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
14.1 ESD-007-20 Emergency Services Activity Report — Q3 2020
Resolution # GG-444-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report ESD-007-20 be received for information.
Carried
15. Community Services Department Reports
Mayor Foster chaired this portion of the meeting.
15.1 CSD-013-20 Outdoor Sports Field Management Policy Overview
Resolution # GG-445-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That Report CSD-013-20 be received for information.
Carried
16. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
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16.1 LGS-004-20 Appointments to Boards & Committees
Resolution # GG-446-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-004-20 be received;
That the Committee consider the applications for appointments to the Agricultural
Advisory Committee, Diversity Advisory Committee, and the Newcastle Village
Community Hall Board, in accordance with the Appointment to Boards and
Committees Policy; and
That all interested parties listed in Report LGS-004-20 and any delegations be
advised of Council's decision.
Carried
Diversity Advisory Committee
That Meera MacDonald, Lyndsay Riddoch, Yasmin Shafi, and Dione Valentine
be appointed to the Diversity Advisory Committee, for a term ending December
31, 2024 or until a successor is appointed.
Agricultural Advisory Committee
That Ryan Cullen, Brenda Metcalf, Jordan McKay, and Henry Zekveld be
appointed to the Agricultural Advisory Committee, for a term ending December
31, 2024 or until a successor is appointed.
Newcastle Village Community Hall Board
That Barry Carmichael, Sierd de Jong, and Henry Corvers be appointed to the
Newcastle Village Community Hall Board, for a term ending December 31, 2022
or until a successor is appointed.
16.2 LGS-005-20 Municipal Law Enforcement Policy
Resolution # GG-447-20
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report LGS-005-20 be received;
That Council Adopt the Municipal Law Enforcement Policy, as Attachment 1 to
Report LGS-005-20;
That the draft by-law, Attachment 3 to Report LGS-005-20, be enacted; and
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General Government Committee Minutes November 30, 2020
That all interested parties listed in Report LGS-005-20 and any delegations be
advised of Council's decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried as amended, on a recorded vote (See following motions) (4 to 2)
Resolution # GG-448-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-447-20 for a second time.
Carried
Resolution # GG-449-20
Moved by Mayor Foster
Seconded by Councillor Zwart
That the foregoing Resolution #GG-447-20 be amended by adding the following
to the end of the second paragraph:
"with the following amendment to the Municipal Law Enforcement Policy:
That Sections 3.16 and 3.17 be removed".
Carried
The foregoing Resolution #GG-447-20 was then put to a recorded vote and
carried as amended.
17. Corporate Services Department Reports
There were no Reports for this section of the Agenda.
18. Financial Services Reports
Mayor Foster chaired this portion of the meeting.
18.1 FND-045-20 2021 Interim Tax Levy
Resolution # GG-450-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-045-20 be received; and
That the By-law attached to Report FND-045-20, as Attachment 1, be approved.
Carried
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18.2 FND-046-20 2021 Interim Financing By-law
Resolution # GG-451-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-046-20 be received; and
That the By-law attached to Report FND-046-20, as Attachment 1, be approved.
Carried
18.3 FND-047-20 Interest Rates on Development Charge Deferrals
Resolution # GG-452-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-047-20 be received; and
That the Draft Policy attached to Report FND-047-20, as Attachment 1, be
approved.
Carried
Recess
Resolution # GG-453-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:53 p.m. with Mayor Foster in the Chair.
18.4 FND-048-20 Consulting Services for the Regional Road 17 Realignment —
Municipal Class Environmental Assessment
Resolution # GG-454-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FND-048-20 be received;
That BT Engineering Inc. with a bid amount of $226,474.60 (including HST),
providing the lowest overall cost and meeting the passing threshold and all
terms, conditions and specifications of RFP2020-9 be awarded the contract for
the provision of Consulting Services as required to complete the Regional Road
17 Realignment — Municipal Class Environmental Assessment subject to a
satisfactory reference check;
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That the contract award be subject to the Municipality amending the existing
funding agreement with the North Village Landowners Group Inc. as required to
cover all consulting costs and municipal resources associated with this project;
That pending funding required is received, that the amount of $ 226,474.60
(including HST) be drawn from the following accounts:
Description Account Number IAmount
Developer Contributions 100-50-502-15106-7224 $226,475
That all interested parties listed in Report FND-048-20 and any delegations be
advised of Council's decision.
Carried
18.5 FND-049-20 Financial Update as at September 30, 2020
ICZm.7[t IIWO N .WeZea�101
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report FND-049-20 be received for information.
Carried
18.6 FND-050-20 Bowmanville Tennis Club — Lease Renewal
Resolution # GG-456-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-050-20 be received;
That a lease extension agreement with the Bowmanville Tennis Club for the term
January 1, 2021 to December 31, 2021 be approved and to authorize the Mayor
and the Municipal Clerk to execute the agreement on behalf of the Municipality;
That the current annual rent of $1,630.80 be adjusted on December 31 of each
year by the annual percentage increase in the Consumer Price Index, All Items
Ontario, (most current issue) as published by Statistics Canada;
That the Purchasing Manager in consultation with the Director of Community
Services be given the authority to extend the lease agreement for up to three (3)
additional one (1) year terms to expire on December 31, 2024; and
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General Government Committee Minutes November 30, 2020
That the Board of the Bowmanville Older Adult Association and the Bowmanville
Tennis Club be advised of Council's decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
Resolution # GG-457-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-456-20 be amended by removing Paragraph
4.
Yes (3): Councillor Anderson, Councillor Jones, and Councillor Neal
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
Resolution # GG-458-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-456-20 for a second time.
Motion Withdrawn
The foregoing Resolution #GG-456-20 was then put to a vote and carried as
amended.
18.7 FND-051-20 John Howard Society — Lease Extension — 132 Church Street
Resolution # GG-459-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FND-051-20 be received;
That approval be granted for the Municipality to extend the lease agreement with
the John Howard Society for the existing leased space at 132 Church Street,
Bowmanville for the term January 1, 2021 to December 31, 2022 be approved
and to authorize the Mayor and the Municipal Clerk to execute the agreement on
behalf of the Municipality;
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General Government Committee Minutes November 30, 2020
That the current annual rent of $16,248.38 (excluding HST) be adjusted on
December 31 of each year by the annual percentage increase in the Consumer
Price Index, All Items Ontario, (most current issue) as published by Statistics
Canada;
That the Purchasing Manager in consultation with the Director of Community
Services be given the authority to extend the lease agreement for up to two (2)
additional one (1) year terms to expire on December 31, 2024; and
That all interested parties listed in Report FND-051-20 and any delegations be
advised of Council's decision.
Carried
18.8 FND-052-20 Kendal Community Centre Lease and Sublease Renewal
Resolution # GG-460-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FND-052-20 be received;
That approval be granted for the Municipality to renew the head -lease agreement
with the Kendal Community Centre in an amount of $2.00 per year for a five-year
period commencing on January 1, 2021 and ending on December 31, 2025;
That the Municipality, as head landlord, consent to renew the sublease
agreements with the Kendal Lions Club and Paula Sheppard (Kendal Postal
Outlet) in a form acceptable to the Municipal Solicitor for use of the facilities at
the Kendal Community Centre each in the amount of $2,400.00 plus HST for a
five year period commencing on January 1, 2021 to December 31, 2025 and
subject to a yearly rate increase based on the Consumer Price Index, All Items,
Ontario (most current issue);
That the Mayor and Clerk be authorized to execute the necessary agreements;
and
That all interested parties listed in Report FND-052-20 and any delegations be
advised of Council's decision.
Carried
18.9 FND-053-20 2020 Development Charges Background Study and By-law
This matter was considered earlier in the meeting, following the Public Meetings.
19. CAO Office Reports
There were no Reports for this section of the Agenda.
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20. New Business — Consideration
20.1 Inclusive Communities Grant Program (Councillor Jones)
Resolution # GG-461-20
Moved by Councillor Jones
Seconded by Councillor Neal
Whereas the Municipality of Clarington engages with its Accessibility Advisory
Committee on matters surrounding accessibility in the community;
And whereas on November 6, 2017, through Resolution #GG-456-17, the
Municipality of Clarington endorsed Clarington's Multi -Year Accessibility Plan
2018-2023;
And whereas the Multi -Year Accessibility Plan 2018-2023 identifies the need to
explore the inclusion of mobility device charging stations in new and redeveloped
public spaces;
And whereas more people are participating in outdoor activities as a result of the
COVID-19 pandemic and utilizing our trails, paths and parks;
And whereas the Ministry for Seniors and Accessibility has launched an Inclusive
Communities Grant Program that supports 100% of eligible costs up to $60,000
for programs that create more accessible environments for people of all ages,
abilities and backgrounds;
Now therefore be it resolved that the Council of the Municipality of Clarington
direct Staff to submit an application to the Inclusive Communities Grant Program
for the purpose of installing charging stations for mobility devices along paths,
trails and in parks within Clarington.
Carried
20.2 Request for Promotional Campaign for Durham Region Transit On Demand
for Bus Service
Resolution # GG-462-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas GO Transit has announced that the GO Bus Route 90 will be
discontinued as of Saturday, December 5;
And whereas the Municipality of Clarington has many residents who rely on the
GO Transit bus route to, and from, Newcastle;
And whereas the Region of Durham has recently instituted an On Demand bus
service which services all of Clarington's urban and rural residents, but they may
not be aware of the service;
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General Government Committee Minutes November 30, 2020
Now therefore be it resolved that Durham Region be urged to launch an
extensive promotion campaign of their On Demand service to ensure that all
residents of Clarington are aware of the service.
Carried
20.3 Elexicon
Resolution # GG-463-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Clarington request that Elexicon provide:
• a full explanation as to the drop in revenue by $1.2M to Clarington in
2019;
• a pro forma profit and loss statement for the non -regulated entity for
2019, as opposed to just top line revenue; and
• a breakdown of the 2020 year to date revenue.
Carried
21. Unfinished Business
21.1 Report EGD-006-20 - Cedar Crest Beach Rd and West Beach Rd Berm
Review and Estimates (Referred from the November 2-3, 2020 Council
Meeting)
Resolution # GG-464-20
Moved by Councillor Anderson
Seconded by Councillor Neal
That Report EGD-006-20, regarding Cedar Crest Beach Road and West Beach
road Berm, be referred to the January 4, 2021 General Government Committee
meeting.
Carried
21.2 FND-038-20 Investment Options Update (Referred from the November 23,
2020 Council Meeting)
Resolution # GG-465-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-038-20 be received; and
That the Director of Financial Services be directed to present to Committee an
educational session on municipal investing options and regulations at the GGC
meeting of January 25, 2021.
Carried
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General Government Committee Minutes November 30, 2020
22. Confidential Reports
22.1 CAO-022-20 2021 CUPE Negotiations
Suspend the Rules
Resolution # GG-466-20
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Rules of Procedure be suspended to extend the meeting for an
additional 1 hour until 5:30 p.m.
Carried
Recess
Resolution # GG-467-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:55 p.m. in closed session with Mayor Foster in the
Chair.
Closed Session
Resolution # GG-468-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with:
• labour relations or employee negotiations;
• advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; and
• a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or
local board, which, if disclosed, could reasonably be expected to
prejudice significantly the competitive position or interfere
significantly with the contractual or other negotiations of a person,
group of persons, or organization.
Carried
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General Government Committee Minutes November 30, 2020
Rise and Report
The meeting resumed in open session at 4:57 p.m.
Mayor Foster advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 as amended, and one
resolution providing direction to staff and one procedural resolution was passed.
11.6 Memo from Erica Mittag, Community Development Coordinator, Diversity,
Inclusion and Accessibility, regarding Resolution #GG-336-20 — LGL-007-20
Prohibition of Hate Symbols
Resolution # GG-442-20 was before Committee. It was then put to a recorded
vote and lost. Details of the recorded vote can be found earlier in the minutes
with Resolution # GG-442-20.
Resolution # GG-469-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Mayor and Members of Council of the Municipality of Clarington, in
partnership with Clarington's Diversity Advisory Committee, release an Official
Statement condemning the display of symbols of hate in our community; and
That the Clarington Diversity Advisory Committee's request to prohibit public
display of hate symbols be forwarded to the newly formed Diversity, Equity, and
Inclusion Group at the Region of Durham, for their comments.
Carried
22.1 CAO-022-20 2021 CUPE Negotiations
Resolution # GG-470-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Memorandum of Understanding (MOU), attached to Report CAO-022-20
as Attachment 1, between CUPE Local 74 —Outside Bargaining Unit and the
Municipality of Clarington be approved to extend all the terms and conditions for
the Outside Bargaining Unit, for one additional year, to expire December 31,
2021;
That, consistent with past practice, student, non -permanent part-time employees
and special purpose and committee position rates be adjusted at the same rate
as the Outside CUPE employees, effective January 1 or July 1, as appropriate
for each group, and as included in the annual budget;
That, consistent with past practice, the terms and conditions of employment for
unionized employees as provided for under the extension MOU, be approved for
non-affiliated employees; and
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General Government Committee Minutes November 30, 2020
That CUPE Local 74 Executive be thanked for their continued efforts to work
effectively with the Municipality, and that they be advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, and Councillor Zwart
No (1): Councillor Neal
Absent (1): Councillor Trail[
Carried on a recorded vote (5 to 1)
22.2 Confidential Verbal Report from the CAO's Office regarding Broadband
Service
Resolution # GG-471-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the confidential verbal report from the CAO's Office regarding broadband
service, be received for information.
Carried
23. Adjournment
Resolution # GG-472-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the meeting adjourn at 5:16 p.m.
Carried
—4?Mavor'
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