HomeMy WebLinkAbout2020-09-10Clarftwig
Audit Committee
Minutes
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Date: September 10, 2020
Time: 11:00 am
Place: Held Virtually via Microsoft Teams
1. Call to Order
Mayor Foster called the meeting to order at 11:01 AM.
2. Declarations of Pecuniary Interest
Councillor Hooper declared an interest on item 7.3 Financial Statements for the
Board of Management for Historic Downtown Bowmanville Business Improvement
Areas.
3. Adoption of Minutes of Previous Meeting(s)
3.1. Minutes of meeting held July 14, 2020
That the minutes from the meeting held July 14, 2020 be approved.
Moved by Councillor Hooper
Seconded by Councillor Neal
Carried
4. Presentations
4.1. Melanie Dugard, Principal, Grant Thornton
Ms. Dugard went through Grant Thornton's Report for Audit Committee.
5. Delegations
5.1. None
6. Communications — Receive for Information
6.1. Letter from Melanie Dugard, CPA, CA — Principal, Grant Thornton LLP "Report to
the Audit Committee strategy and results" dated July 9, 2020 (Brought forward
from July 14, 2020 meeting)
That the letter from Grant Thornton LLP be received.
Moved by Councillor Neal
Seconded by Councillor Hooper
K
Carried
6.2. Memo from Trevor Pinn, CPA, CA — Director of Finance/Treasurer regarding
2019 Consolidated Financial Statements
That the memo from Trevor Pinn regarding the 2019 Consolidated Financial
Statements be received.
Moved by Councillor Hooper
Seconded by Councillor Neal
Carried
7. Items for Direction
Discussion:
x Councillor Neal would like to know what makes up contracted services on
page 32 of the Municipality of Clarington's financial statements.
x Councillor Hooper would like to know why HST is not included in the
financial statements for Orono and Newcastle BIA's.
x The Director of Finance/Treasurer will respond to both inquiries.
7.1. 2019 Consolidated Financial Statements for the Municipality of Clarington
That the Consolidated Financial Statements for the Municipality of Clarington for
the year ending December 31, 2019 be approved
Moved by Councillor Hooper
Seconded by Councillor Neal
Carried
7.2. 2019 Financial Statements for the Municipality of Clarington Trusts
That the Financial Statements for the Municipality of Clarington Trusts for the
year ending December 31, 2019 be approved
Moved by Councillor Hooper
Seconded by Councillor Neal
Carried
Page 13
7.3. 2019 Financial Statements for the Board of Management for Historic
Downtown Bowmanville Business Improvement Area
That the Financial Statements for the Board of Management for Historic
Downtown Bowmanville Business Improvement Area for the year ending
December 31, 2019 be approved
Moved by Councillor Neal
Seconded by Mayor Fosterl
Carried
7.4 2019 Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area
That the Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area for the year ending December 31,
2019 be approved
Moved by Councillor Hooper
Seconded by Councillor Neal
Carried
7.5 2019 Financial Statements for the Orono Central Business District
Improvement Area
That the Financial Statements for the Board of Management for the Orono
Central Business District Improvement Area for the year ending December 31,
2019 be approved
Moved by Councillor Neal
Seconded by Councillor Hooper
Carried
8. Other Business
x The audit committee has the authority to approve the Financial Statements
and the approve date will be today's date.
x The auditors will remove the watermark of "draft" and forward final versions to
Finance.
x
9. Adjournment
Moved by Councillor Neal
Seconded by Councillor Hooper
That the meeting adjourn at 12:04 PM.
Carried