HomeMy WebLinkAboutFND-050-20Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 30, 2020 Report Number: FND-050-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO Resolution#: GG-456-20, C-525-20
File Number:
By-law Number:
Report Subject: Bowmanville Tennis Club — Lease Renewal
Recommendations:
1. That Report FND-050-20 be received;
2. That a lease extension agreement with the Bowmanville Tennis Club for the term January
1, 2021 to December 31, 2021 be approved and to authorize the Mayor and the Municipal
Clerk to execute the agreement on behalf of the Municipality;
3. That the current annual rent of $1,630.80 be adjusted on December 31 of each year by the
annual percentage increase in the Consumer Price Index, All Items Ontario, (most current
issue) as published by Statistics Canada;
4. That subject to Council approving recommendation #2, the Purchasing Manager in
consultation with the Director of Community Services be given the authority to extend the
lease agreement for up to three (3) additional one (1) year terms to expire on December
31, 2024; and
5. That the Board of the Bowmanville Older Adult Association and the Bowmanville Tennis
Club be advised of Council's decision.
Municipality of Clarington
Report FND-050-20
Report Overview
Page 2
Renewal of lease agreement with the Bowmanville Tennis Club, which expires on December
31, 2020
1. Background
1.1 The Bowmanville Tennis Club has been leasing the tennis court facility at Beech
Avenue since 1997.The original lease agreement was between the Tennis Club and the
Lions Club of Bowmanville. In 1998, the Municipality of Clarington acquired the facility
including the lease of the Bowmanville Tennis Club. On December 31, 2007 the 20-year
lease between the Bowmanville Tennis Club and the Municipality of Clarington expired
and since then the Municipality has continued to renew the lease arrangements with the
Bowmanville Tennis Club.
1.2 The existing lease agreement between the Municipality and the Bowmanville Tennis
Club is for a term of five years with an option to renew for an additional four one-year
terms. The first term of the lease is set to expire on December 31, 2020 and in keeping
with Council's Resolution #GG-509-19, staff is reporting back to Council with a
recommendation for the renewal of the optional lease extensions.
1.3 The Bowmanville Tennis Club has expressed an interest in renewing the existing lease
agreement and is presently paying an annual rent of $1,630.80 (excluding HST) subject
to a yearly increase based on the Consumer Price Index as published by Statistics
Canada.
2. Comments
2.1 The recommendation is to renew the lease arrangement with the Bowmanville Tennis
Club for one year with a yearly rent adjusted based on the Consumer Price Index, All
Items Ontario, (most recent month) as published by Statistics Canada and with an
option to renew the lease agreement for up to three additional one-year terms.
3. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
Municipality of Clarington
Report FND-050-20
4. Conclusion
Page 3
It is respectfully recommended that Council grant approval for the Municipality to renew
the existing lease agreement with the Bowmanville Tennis Club for one year with an
option to renew the lease agreement for up to three additional one-year terms in a form
acceptable to the Municipal Solicitor.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
The Bowmanville Older Adult Association
The Bowmanville Tennis Club