HomeMy WebLinkAbout2020-06-16 MinutesNEWCASTLE VILLAGE COMMUNITY HALL BOARD
June 16 2020
Main Hall 7 pm
Present Were: Barry Carmichael, Chair
Crystal Yaki
Janeen Calder
Marg Zwart, Councilor
Grandville Anderson, Councilor
Regrets From: Robert Malone
Also Present: Gabrielle Bell, Secretary
1. MINUTES
Moved by S. DeJong , seconded by J. Calder
That May 19 2020 minutes are accepted as presented.
"Carried"
2. BUSINESS ARISING
a) CEWS Update — Funds to cover 75% of wages has been received for periods Apr — May and
May —June 2020. This has been extended to Aug 29 2020 by the government. Board agrees
we will continue to apply.
b) Masonry Update — Chair B. Carmichael reported Municipality has done inspection of
building with company to do external repairs. Report will be forthcoming from Director of
Operations when ready.
c) Student Volunteer — Program is no longer accepting applications.
d) Curtain Track — Chair Carmichael reported he has done some work on pricing — could be in
neighbourhood of $10,000.00. A work order will be put in to repair the broken one on west
wall at this time.
e) Garden Art — Chair B. Carmichael has let Municipal contact on this project Sarah Allin know
Board's thoughts on placement of art. Le. wrought iron pieces to go in patio garden area.
f) Chair B. Carmichael reported Clock Tower has been oiled but still does not work. The
company expert is in Philippines until he returns fix will have to wait.
g) Gardens — Chair B. Carmichael thanked M. Zwart, P. Thexton, S. Fogg and G. Bell for the 18
hours of work already put into gardens so far. Boxwoods have been removed with the
invasive weed attached to them. Municipality picked up the pulled boxwoods for disposal.
See attached re: still needs to be done.
Note that S. Brake (Director of Operations) has informed Board that next GGC meeting on
June 22 he will recommend the Municipality contract out the gardening requirements at
Newcastle Community Hall.
President J. Barrett of Horticultural Society has asked when they may come back into hall to
meet and would like to be included in all meetings regarding the gardens.
Discussed future fees for Horticultural Society rental and storage space as agreement for
use of room in exchange for maintaining gardens is no longer in effect.
3. FINANCIAL REPORT
a) Moved by M. Zwart , seconded by G. Anderson
That financial report is received as presented.
4. INVOICES
Motion by G. Anderson, seconded by S. DeJong
That the following invoice be paid as presented:
$159.33 B. Carmichael —garden supplies
S. RISK MANAGEMENT REPORT
Report received - will be submitted to Operations Dept. for any follow up issues.
"Carried"
"Carried"
6. NEW BUSINESS
a) Discussed reopening guidelines. Municipality will be working closely with us for procedures
and policies. Board is in agreement that we may begin viewings if Municipality is in
agreement. Mask, questionnaire and sanitizing will be required. Time limit of 30 minutes,
Enter back door.
b) Rental of gazebo for ceremony only fee will be set at $500.00
Chair Secretary