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HomeMy WebLinkAbout2007-06-13 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES June 13, 2007 C larke Museum 7086 Old Kirby School Road Present: P. Ford S. Laing B. Colville J. Rook Wm. Tanner Mayor Abernethy Councillor Robinson Regrets: J. Murray M. Carlton K. Isnor Staff: M. Rutherford Conrad, Administrator M. Horne, Recording Secretary 1.CALL TO ORDER The meeting was called to order by Councillor Robinson in the absence of the Chair at 7:05 p.m. New board member W. Tanner was welcomed to the Museum board. 2.ADOPTION OF AGENDA Moved by: J. Rook Seconded by: B. Colville THAT the agenda be approved. MOTION CARRIED 3.ADOPTION OF MINUTES Moved by: S. Laing Seconded by: P. Ford THAT the Minutes of the May 9, 2007 Board Meeting be approved. MOTION CARRIED 4.BUSINESS ARISING As a resignation had been received from J. Richards, Property Chair of the Board of Directors of the Clarington Museums and Archives, nominations were held for this position from among the Board members. Moved by: S. Laing Seconded by: P. Ford THAT J. Rook become the Property Chair. MOTION CARRIED UNANIMOUSLY No other nominations being brought forward, Mr. Rook accepted the position. 5.CORRESPONDENCE The Administrator circulated a note received from Janet Jury who recently visited the Bowmanville Museum, home of her grandfather. She was happy to see that the house she remembered so well appeared much the same as she remembered it and stated that she would like to return in the future. Moved by: J. Rook Seconded by: Mayor Abernethy THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a)Finance Committee: The Finance Chair discussed the report with the members. Moved by: S. Laing Seconded by: J. Rook THAT the Finance Committee report be received. MOTION CARRIED 7. ADMINISTRATOR’S REPORT The Administrator’s Report was discussed. There are many events taking place including the 175 celebrations for Orono June 29 – July 1 in Orono. As well, the Bowmanville Museum is celebrating annual Canada Day in Bowmanville. The Administrator asked for as many board members as possible to attend Canada Day. The Mayor suggested that something might be put together with the doll collection that the Museum has, possibly at the booth at the C.N.E. The Victorian teas at the Bowmanville Museum will be held twice weekly this year. The Administrator requested two executive members of the Board and one other Board member to attend the interviews for the new part time position. Moved by: J. Rook Seconded by: S. Laing THAT the Administrator’s Report be received. MOTION CARRIED 8.NEW BUSINESS The Alfie Shrubb run was discussed. The Mayor suggested a letter be sent to Al Storey advising him of the changes that were being made. It was suggested that the board acknowledge Charles’ run this year, perhaps a certificate could be made out and presented to Charles on July 1. W. Tanner advised the board that the British flag hanging in the school house was upside down. The Administrator advised that she would be taking vacation the last two weeks in July and that someone would be designated to act in her absence. Councillor Robinson thanked the Administrator for her contributions to the 175 celebrations in Orono. 9.DATE AND PLACE OF NEXT BOARD MEETING The next board meeting of the Clarington Museums and Archives will be held August 8, 2007Sarah Jane Williams Heritage Centre, at the beginning at 7:00 p.m. 10. ADJOURNMENT Moved by: P. Ford THAT the meeting adjourn at 8:30 p.m. at which time the Board members conducted a walk-around the Clarke Museum.