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HomeMy WebLinkAbout2006-01-04 Minutes MUSEUMS CLARINGTON AND ARCHIVES BOARD MEETING MINUTES JANUARY 4, 2006 : LocationSarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: K. Isnor, Chair D. Climenhage S. Laing J. Witheridge T. Oke P. Ford Regrets: M. Van Dyk H. St. Croix J. Vinson Councillor G. Robinson Absent: J. Murray Councillor P. Pingle Staff: M. Rutherford Conrad, Administrator M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order at 7:05 p.m. by the Administrator. 2. ADOPTION OF AGENDA Moved By: J. Witheridge Seconded By: P. Ford THAT the Agenda be approved. MOTION CARRIED 3. REVIEW OF ELECTION PROCEDURES The Administrator reviewed the election procedures with the Board, and called for the nomination and election of Chair. 4. NOMINATION AND ELECTION OF CHAIR Moved by: J. Witheridge Seconded by: S. Laing THAT K. Isnor be nominated for Chair of the Clarington Museums and Archives Board. MOTION CARRIED The Administrator called for further nominations for Chair; no other person being proposed, nominations were closed. K. Isnor was asked and agreed to stand for Chair. K. Isnor proceeded to Chair the remainder of the meeting. 5. NOMINATION AND ELECTION OF VICE CHAIR Moved by: P. Ford Seconded by: T. Oke THAT H. St. Croix be nominated for the position of Vice Chair of the Clarington Museums and Archives Board. MOTION CARRIED No further nominations being proposed, nominations were declared closed by the Chair. Written consent from Harold St. Croix having been received by the Administrator previous to the meeting indicated that he would be willing to stand for office. 6. NOMINATION AND ELECTION OF FINANCE CHAIR Moved by: J. Witheridge Seconded by: T. Oke THAT D. Climenhage be nominated for the position of Finance Chair of the Clarington Museums and Archives Board. MOTION CARRIED No further nominations being proposed, nominations were declared closed by the Chair. D.Climenhage agreed to stand for the position of Finance Chair. 7. NOMINATION AND ELECTION OF COLLECTIONS & EVENT PLANNING CHAIR Moved by: S. Laing Seconded by: J. Witheridge THAT P. Ford be nominated for the position of Collections and Event Planning Chair of the Clarington Museums and Archives Board. MOTION CARRIED No further nominations being proposed, nominations were declared closed by the Chair. P. Ford agreed to stand for the position of Collections and Event Planning Chair. 8. NOMINATION AND ELECTION OF PROPERTY CHAIR Moved by: S. Laing Seconded by: T. Oke THAT J. Witheridge be nominated for the position of Property Chair of the Clarington Museums and Archives Board. MOTION CARRIED No further nominations being proposed, nominations were declared closed by the Chair. J. Witheridge agreed to stand for the position of Property Chair. 9. APPOINTMENTS OF STANDING COMMITTEES Moved by: J.. Witheridge Seconded by: T. Oke THAT the Standing Committee members remain as at present. MOTION CARRIED 10. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: T. Oke THAT the minutes of the board meeting of December 7, 2005 be approved. MOTION CARRIED 11. COMMITTEE REPORTS The Administrator provided the Board with the Balance Sheet as of January 2, 2006 which had been prepared by the bookkeeper. Discrepancies in the balance sheet were noted and discussion was held regarding changes to be made. Moved by: J. Witheridge Seconded by: S. Laing THAT the Administrator advise the bookkeeper of changes in the Report that are to be made. MOTION CARRIED 12. ADMINISTRATOR’S REPORT The Administrator reported that the December programs had been well received, and that janitorial changes have been made as work was not satisfactory with the previous janitors. The Board was advised that there would be no change in price. 13.DATE AND PLACE OF NEXT BOARD MEETING Moved by: J. Witheridge Seconded by: D. Climenhage The next meeting of the Clarington Museums and Archives Board will take place February 1, 2006 at Sarah Jane Williams Heritage Centre commencing at 7:00 p.m. T. Oke expressed regrets that he would not be available for this meeting. MOTION CARRIED 14. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:05 p.m.