Loading...
HomeMy WebLinkAbout2006-02-01 Minutes MUSEUMS CLARINGTON AND ARCHIVES BOARD MEETING MINUTES FEBRUARY 1, 2006 : LocationSarah Jane Williams Heritage Centre 62 Temperance Street Bowmanville, Ontario Present: K. Isnor, Chair D. Climenhage S. Laing J. Witheridge Councillor G. Robinson P. Ford Councillor P. Pingle H. St. Croix Regrets: M. Van Dyk Tim Oke J. Vinson Absent: J. Murray Staff: M. Rutherford Conrad, Administrator Guests: Mary Taylor, Friend of the Museums Judy Wenman, Friend of the Museums 1. CALL TO ORDER The meeting was called to order at 7:02 p.m. by the Chair. 2. ADOPTION OF AGENDA Moved By: Councillor G. Robinson Seconded By: J. Witheridge THAT the Agenda be approved. MOTION CARRIED 3. APPROVAL OF JANUARY 4, 2006 MEETING MINUTES Moved by: S. Laing Seconded by: J. Witheridge THAT the minutes from the January 4, 2006 meeting be approved. MOTION CARRIED 4.BUSINESS ARISING a)Presentation from Friends Mary Taylor and Judy Wenman inform the Board that Bell Canada makes charitable donations as part of an employee giving plan at their workplace. They are employees and retired employees of Bell Canada. After a change in policies at Bell, Clarington Museums and Archives is the first municipal agency to receive a charitable donation. P. Ford arrives at 7:05 PM. A cheque in the amount of $2,500.00 is presented to the Chair of the Board by Mary Taylor and Judy Wenman. The Chair thanks them for their contribution from Bell Canada and for their ongoing support of Clarington Museums and Archives as Friends of the Museums. D. Climenhage arrives at 7:08 PM. 5. CORRESPONDENCE A discussion was held on the Walbridge House in Newcastle based on correspondence from the Municipality including the exact location of the home and the historical significance of the property. Moved by: J. Witheridge Seconded by: Councillor P. Pingle THAT correspondence be received MOTION CARRIED 5.COMMITTEE REPORTS a)Finance Committee The Finance Chair presented the final report on 2005. The Board finished the year within 2% of our projections. The Chair commended the Administrator for her work on keeping the budget in line. Concern was noted from Board members regarding the bank fees. The Administrator advised that it was being worked on and that credit card services may need to be removed from the Clarke Museum site due to these fees. The Board asked that the Administrator ensure that the Professional Development budget is fully utilized. The Board would like to see a Corporate Membership option set up for the museums. Moved by: H. St. Croix Seconded by: Councillor G. Robinson THAT the Finance Report be accepted. MOTION CARRIED b)Preserve Kirby Church The letters for the Meter Campaign were held until after Christmas. They will be mailed out next week to kick off that campaign and then the Administrator will report back in March. c)Property Committee A report is being prepared for Fred Horvath documenting Capital plans for 2006. The Friends will be replacing the curtains in the Conservatory. Moved by Councillor P. Pingle Seconded by: D. Climenhage THAT the Property Report be accepted. MOTION CARRIED 7. ADMINISTRATORS REPORT Recommendations were made by several Board members of corporations that may make charitable donations to the museums for the Administrator to follow up. Moved by: J. Witheridge Seconded by: Councillor G. Robinson THAT the Administrators Report be accepted. MOTION CARRIED 8. NEW BUSINESS The section of the policy manual was discussion regarding annual elections to the executive. Moved by: J. Witheridge Seconded by: H. St. Croix THAT the Executive Committee address the issue of the election of officers and report back to the Board. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING The next Board meeting will be held on March 1, 2006 at 7:00 PM at the Sarah Jane Williams Heritage Centre. 10. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:35 p.m.