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HomeMy WebLinkAbout2005-05-11 Minutes MUSEUMS CLARINGTON AND ARCHIVES BOARD MEETING MINUTES MAY 11, 2005 : LocationClarke Museum Kirby, Ontario Present: K. Isnor, Chair S. Laing H. St Croix J. Witheridge J. Vinson M. Van Dyke J. Murray D. Climenhage P. Ford Regrets: Councillor P. Pingle Councillor G. Robinson T. Oke Staff: M. Rutherford Conrad, Administrator 1. CALL TO ORDER The meeting was called to order at 7:05 p.m. by the Chair. 2. ADOPTION OF AGENDA Moved By: J. Witheridge Seconded By: P. Ford THAT Sher Leetooze be added to the agenda as the first item of business MOTION CARRIED Moved By: J. Witheridge Seconded By: D. Climenhage THAT the agenda be approved with amendment. DRAFT MOTION CARRIED H. St. Croix arrives at the meeting at 7:09 PM. 3. BOOK LAUNCH PRESENTATION S. Leetooze presented her proposal for the launch of her recent books at the Bowmanville Museum. S. Leetooze was asked if she would be able to hold the event during work hours on a Saturday afternoon. She agreed to that timing. Moved By: J. Witheridge Seconded By: D. Climenhage THAT the Board waives the rent for the facility without prejudice if the event can be arranged with the Administrator during work hours and at no extra cost to the museum. MOTION CARRIED 4. APPROVAL OF THE MINUTES OF APRIL 13, 2005 Moved By: J. Witheridge Seconded By: M. Van Dyke THAT the minutes of the Board Meeting of April 13, 2005 be approved. MOTION CARRIED 5. BUSINESS ARISING a) Band Museum Partnership D. Climanhage presented a proposed partnership with Clarington Museums and Archives to establish the Band Museum. The Board of the Great Canadian Town Band Festival has already approved the partnership and the Museum Administrator has reviewed it and provided her input. J. Witheridge inquired where the staff office would be located and how many instruments are currently in the collection. D. Climenhage answered that it would be in the Sarah Jane Williams Heritage Centre and there are currently 75 instruments in the collection. H. St. Croix inquired into the liaison between Clarington museum and the Band Museum and if we would need an additional Board member. D. Climenhage responded that they hoped to follow the model that was established with the Newcastle Village and District Historical Society. Long term plans include that the Band Museum would have its own site but it would be a part of the structure of Clarington Museums and Archives. Revenue could be generated from events such as the Band festival, performances by historical bands in addition to visitor revenue. Moved By: J. Witheridge Seconded By: S. Laing DRAFT THAT the Plan be adopted and the Administrator send correspondence to Council requesting their endorsement. MOTION CARRIED 5. CORRESPONDENCE Moved By: J. Witheridge Seconded By: J. Vinson THAT the correspondence by accepted. MOTION CARRIED J. Witheridge commended Administrator on the success of the Foundry Book Launch at the museum. 6. COMMITTEE REPORTS a) Finance Committee: D. Climenhage reviewed minutes from the Finance Committee meeting including 2004 Year End financials. In 2005, our Q1 expenditures are under plan while our Q1 revenues are 5% over plan. Moved by: H. St. Croix Seconded by: M. Van Dyke THAT a correction be made to the minutes of the Finance Committee report showing Member Schools pay $1.00 per student and Non-Member schools pay $3.00 per student for educational programmes. MOTION CARRIED Moved By : J. Witheridge Seconded By: P. Ford THAT the Finance Committee Report be accepted MOTION CARRIED b)Collections and Event Planning Committee: P. Ford reviewed the report. J. Murray identified that the Courtice Rotary Club will be doing a Canada Day event at Garnett Rickard Centre. Moved By: J. Witheridge Seconded By: D. Climenhage DRAFT THAT the report is accepted. MOTION CARRIED 7. ADMINISTRATOR’S REPORT On May 24, the report on the Kirby United Church is going to GP & A. The Administrator also requested permission to book a traveling exhibition on Medieval Times in 2007. Moved by: J. Witheridge Seconded By: S. Laing THAT the Administrator book the exhibit for 3 months. MOTION CARRIED Moved By: S. Laing Seconded By: P. Ford THAT the Administrator’s Report be received. MOTION CARRIED 8. NEW BUSINESS a) Staff Benefits Correspondence from Municipal Payroll indicates that benefits to municipal employees have changed. Moved By: J. Witheridge Seconded By: D. Climenhage THAT the new benefits be endorsed by the Board. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING: The next meeting will be at the Sarah Jane Williams Heritage Centre at 7:00 PM on June 8, 2005. ADJOURNMENT DRAFT Moved by: M. Van Dyke THAT the meeting adjourn at 8:49 p.m. DRAFT