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HomeMy WebLinkAbout2005-09-14 Minutes MUSEUMS CLARINGTON AND ARCHIVES BOARD MEETING MINUTES SEPTEMBER 14, 2005 : LocationSarah Jane Williams Heritage Centre Bowmanville, Ontario Present: K. Isnor, Chair D. Climenhage S. Laing P. Ford J.Vincent Councillor Pat Pingle Regrets: Councillor Gord Robinson M. Van Dyk Absent: H. St. Croix T. Oke J. Witheridge J. Murray Staff: M. Rutherford Conrad, Administrator M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order at 7:08 p.m. by the Chair. 2. ADOPTION OF AGENDA Moved By: Councillor Pingle Seconded By: J. Vincent THAT the Agenda be approved. MOTION CARRIED 3. APPROVAL OF THE MINUTES OF June 8, 2005 Moved By: S. Laing Seconded By: J. Vincent THAT the minutes of the Board Meeting of June 8, 2005 be approved. MOTION CARRIED 4. BUSINESS ARISING The Administrator advised that the website updates have been completed and invited the Board to look into the site and forward any comments they may have.. Favourable comments have been received on the website from members of the museum community which now includes all the forms, including membership, that are available from the museum. 5. CORRESPONDENCE Discussion was held on item number one, the letter from Jean Hall re the Milligan artifacts. Moved by: Councillor Pingle Seconded by: S. Laing THAT the Administrator investigate this matter further. MOTION CARRIED Moved by: Councillor Pingle Seconded by S. Laing THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee: The Finance Chair advised that both the revenue and expenditures are tracking well at this point in time. The position of bookkeeper would cost the museum $321.00 per month and the money would come out of the Office Equipment budget. It was agreed that having a bookkeeper on staff would be money well spent. Moved by: P. Ford Seconded by: J. Vinson THAT the Finance Committee Report be approved; and THAT the payment of the June, July and August 2005 bills be acknowledged. MOTION CARRIED Moved by: S. Laing Seconded by: Councillor Pingle THAT Clarington Museums and Archives Board approve using the services of a bookkeeper effective immediately. MOTION CARRIED 7.ADMINISTRATOR’S REPORT: The Administrator advised the Board that tours through the museum have increased dramatically. Upcoming exhibits were discussed, including the Hunting Grounds Exhibit at Clarke museum. The Board was invited to visit the Clarke Museum to view the changes that have taken place. The teas held this summer at Bowmanville made $3500.00 for the museum; part of the reason being because of the addition of soups, which was so well accepted. The Administrator has negotiated for signage advertising the Clarington Museums on a new sign outside of the Tourism Office located right on Liberty Street, just as traffic comes off the 401. It will be a great opportunity for profiling the museums. Moved by: D. Climenhage Seconded by P. Ford THAT the Administrator’s report be accepted. MOTION CARRIED 8. NEW BUSINESS: (a)The Administrator advised the Board that the Museum is in dire need of a new photo copy machine. She had hoped to have the three quotes for the Board but as only one quote is available at this time, the matter will be deferred to the next Board meeting. (b)The Administrator summarized the Canadian Museum Association Guide. Discussion was held and it was decided that the Board would support the Minister and that the Administrator would prepare a report, it would then be endorsed by the Board and sent to Council. 8.DATE AND PLACE OF NEXT MEETING: The next meeting of the Clarington Museums and Archives Board will take place OCTOBER 12, 2005, on at the Sarah Jane Williams Heritage Centre, commencing at 7:00 p.m. 9.ADJOURNMENT: Moved by: S. Laing THAT the meeting be adjourned at 8:25 p.m.