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HomeMy WebLinkAbout2005-11-09 Minutes MUSEUMS CLARINGTON AND ARCHIVES BOARD MEETING MINUTES NOVEMBER 9, 2005 : LocationSarah Jane Williams Heritage Centre Bowmanville, Ontario Present: K. Isnor, Chair D. Climenhage S. Laing J.Vincent J. Witheridge T. Oke Councillor P. Pingle Councillor G. Robinson Regrets: M. Van Dyk P. Ford H. St. Croix Absent: J. Murray Staff: M. Rutherford Conrad, Administrator M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order at 7:15 p.m. by the Chair. 2. ADOPTION OF AGENDA Moved By: Councillor Pingle Seconded By: J. Witheridge THAT the Agenda be approved with the addition of “item d) Friends”, under “Committee Reports”. MOTION CARRIED 3. APPROVAL OF THE MINUTES OF September 14, 2005 Moved By: J. Witheridge Seconded By: Councillor Robinson THAT the minutes of the Board Meeting of September 14, 2005 be approved. MOTION CARRIED 4.BUSINESS ARISING a) The Administrator advised that one student is continuing to work at the museum under the Young Canada Works Grant which has been extended to December 15, 2005. Further discussion took place regarding grants available to the museum and the budget. Moved by: J. Witheridge Seconded by: J. Vinson THAT the Finance Chair be given permission to adjust the line item in the budget to accommodate the subsidized students. MOTION CARRIED b) The Administrator advised that bookkeeping services have been retained, and the transition was progressing smoothly. The members perused the report and made some recommendations for changes. 5. CORRESPONDENCE Moved by: T. Oke Seconded by: Councillor Pingle THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee: The Finance Chair predicts the museum will finish the year below budget. It was suggested some minor changes be made to the report by bookkeeping services. Moved by: Councillor Robinson Seconded by: Councillor Pingle THAT the Finance Committee Report be accepted. MOTION CARRIED b)Property Committee: The Property Chair reported a meeting of the Property Committee would be held in the very near future and that a report on the moving of the Kirby Church would be available for the next board meeting. Repairs to the various museum sites in 2005 will be reviewed along with capital requests for 2006. A detailed report will be available for the December Board Meeting. c)Preserve Kirby: The Administrator advised that a committee has been formed with ten confirmed active members. A logo has been designed and a public th information session is to be held November 14 commencing at 7:00 p.m. at the Kirby Church. Three museum board members are on the Committee in addition to Church Trustees and community members. The committee has prepared a fundraising plan. d)Friends: The Chair of the Friends Committee reported that the annual craft sale will th be held November 19 from 11 until 2. There are many new ideas for gifts this year and the sale should be very successful. 7. ADMINISTRATOR’S REPORT The Administrator advised the Clarke Museum site is progressing well, with the school house now fully operational. Many schools are taking advantage of the programs that are being offered on native history and early settlers. The hands on programs are very well received. The Country Christmas Open House will be held November 26 at Clarke from 11 – 4 and will feature the Kirby school children coming once again to sing this year. The Edwardian Christmas Open House at the Bowmanville Museum will be held December 2 and will have a new approach in that the house will be lit by candlelight thus providing an even more authentic approach to Edwardian Christmas. Guides will be appearing in costume and the dining room will be set up as in Edwardian times with ongoing commentaries taking place. The Curator will be walking through the streets with a lamp, as in olden times, providing commentary as well. Moved by: J. Witheridge Seconded by: T. Oke THAT the Administrator’s Report be accepted. MOTION CARRIED 8.NEW BUSINESS No report. 9.DATE AND PLACE OF NEXT BOARD MEETING Moved by: J. Witheridge Seconded by: D. Climenhage THAT the Clarington Museums and Archives Board Meetings take place the first Wednesday in each month effective immediately. The next meeting of the Clarington Museums and Archives Board will take place December 7, 2005 at the Sarah Jane Williams Heritage Centre commencing at 7:00 p.m. MOTION CARRIED 10. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:35 p.m.