HomeMy WebLinkAbout11/09/2020
General Government Committee
Post-Meeting Agenda
Date:November 9, 2020
Time:9:30 a.m.
Location:Council Members (in Chambers or MS Teams) | Members of the Public (MS
Teams)
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Patenaude,
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at lpatenaude@clarington.net.
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Government Committee meeting, the Municipality will be recording you and will make the recording
public by on the Municipality’s website, www.clarington.net/calendar
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
*Late Item added after the Agenda was published.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.New Business – Introduction
Members of Committee are encouraged to provide the Clerk’s Department, in
advance of the meeting, a copy of any motion the Member is intending to
introduce, (preferably electronic) such that staff could have sufficient time to
share the motion with all Members prior to the meeting.
4.Adopt the Agenda
5.Declaration of Interest
6.Announcements
7.Adoption of Minutes of Previous Meeting
7.1.Minutes of a Regular Meeting of October 19, 2020 6
8.Delegations
8.1.Simon Langer, National Manager, Government and Strategic
Partnerships, National Diabetes Trust, Diabetes Canada, Regarding
Textile Diversion Program in Clarington
*8.2.Laurel Kahler, Regarding Item 10.3 Reducing the Speed Limit in the
Northglen Community
9.Communications – Receive for Information
9.1.Minutes of the Bowmanville Business Improvement Area dated
September 15, 2020
28
9.2.Minutes of the Newcastle Business Improvement Area dated October 8,
2020
31
9.3.Ralph Walton, Regional Clerk, Region of Durham, Regarding Natural
Resources Canada Small Nuclear Reactor Action Plan 2020
35
9.4.Memo from Rob Maciver, Municipal Solicitor/Director of Legislative
Services, Regarding Licensing of Payday Loan Establishments
38
Page 2
*9.5.Sue Bernardi, CMO BA, MPS Team Leader, Municipality of Port Hope,
Regarding the Transfer of Low Radioactive Waste Material from Port
Granby Site to Port Hope Long-Term Waste Management Facility
39
*9.6.Confidential Memo from Ron Albright, Manager of Infrastructure,
Regarding Potential Property Purchase
(Distributed Under Separate Cover)
10.Communications – Direction
10.1.Jim Boate, Regarding Snow Clearing on the Samuel Wilmot Nature
Area, Valleys 2000, Soper Creek, and Farewell Creek Trails
41
(Motion for Direction)
10.2.Simon Langer, National Manager, Government and Strategic
Partnerships , National Diabetes Trust, and Dr. Calvin Lakhan, Lead
Researcher, Waste Wiki Project, Faculty of Environmental Studies, York
University, Regarding Textile Diversion in Clarington
45
(Motion for Direction)
10.3.Laurel Kahler, Regarding Reducing the Speed Limit in the Northglen
Community
55
(Motion for Direction)
10.4.Confidential Memo from Stephen Brake, Director of Public Works,
Regarding Land Appraisal Value for Found Farm ROW to be Closed
and Conveyed as Part of Adjacent Development Proposals
(Distributed Under Separate Cover)
(Motion to refer to the consideration of Report PWD-003-20 Proposal to
Close and Convey a Portion of an Unopened Road Allowance (Found
Farm) Situated Between Lot 34 & 35, Concession 1, Former Township
of Darlington)
11.Presentations
11.1.Patrick McNeil, Chair of the Board of Directors, Elexicon Corporation,
Lesley Gallinger, President & Chief Executive Officer, Elexicon Energy,
and Karen Fisher, Interim President & CEO, Elexicon Group, Regarding
Elexicon Update
12.Public Works Department Reports
12.1.PWD-003-20 Proposal to Close and Convey a Portion of an Unopen
Road Allowance (Found Farm) Situated Between Lot 34 & 35,
57
Page 3
Concession 1, Former Township of Darlington
13.Emergency and Fire Services Department Reports
No Reports for this Section of the Agenda.
14.Community Services Department Reports
*14.1.CSD-011-20 Updating of Tourism Oriented Directional Signage 62
(Updated Attachment 1)
*14.2.CSD-012-20 Orono Town Hall Elevator Project – Additional Funding 73
15.Legislative Services Department Reports
15.1.LGS-003-20 December Parking 76
16.Corporate Services Department Reports
No Reports for this Section of the Agenda.
17.Financial Services Department Reports
17.1.FND-038-20 Investment Options Update 79
17.2.FND-039-20 Request of Extension for Asset Management Regulation
Implementation
84
17.3.FND-040-20 Emergency Services Master Plan Update 91
17.4.FND-041-20 Bond Head Park Jetty – Erosion Analysis and Report 96
17.5.FND-043-20 Q2020-23 Supply and Delivery of One All Wheel Drive
Cargo Van
101
*17.6.FND-044-20 Bowmanville Trail Extension 105
18.CAO Office Reports
No Reports for this Section of the Agenda.
19.New Business – Consideration
19.1.Remuneration Freeze (Councillor Anderson)115
*19.2.Procedural By-law
Page 4
20.Unfinished Business
20.1.FND-028-19 Prudent Investor Standard for Municipal Investments -
Update and Options Analysis (Tabled from the October 28, 2019
Council Meeting)
116
Link to Report FND-028-19
20.2.PWD-001-20 Ice Skating Trail (Tabled from the October 19, 2020
General Government Committee Meeting)
Link to Report PWD-001-20
21.Confidential Reports
22.Adjournment
Page 5
1
If this information is required in an alternate format, please contact the
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General Government Committee
Minutes
Date:
Time:
Location:
October 19, 2020
9:30 a.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Present Were:
Present Via Electronic
Means:
Mayor A. Foster,
Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwart
Staff Present:
Present Via Electronic
Means:
J. Gallagher
A. Allison, G. Acorn, R. Albright, F. Langmaid, R. Maciver, S.
Brake, M. Marano, T. Pinn, G. Weir, A. Greentree, L. Patenaude
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:31 AM.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. New Business – Introduction
New business item(s) were added to the New Business - Consideration section
of the agenda.
Councillor Traill asked that new business items, regarding Backyard Hens and
Off-Leash Dog Park, be added to the New Business – Consideration section of
the agenda.
Councillor Neal asked that new business items, regarding Agenda Items,
Anaerobic Digester, and Manager of Infrastructure, be added to the New
Business – Consideration section of the agenda.
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General Government Committee Minutes October 19, 2020
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4. Adopt the Agenda
Resolution # GG-340-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of October 19,
2020, be adopted with the following additions:
Correspondence from Rachel Webber regarding Support for Amendment to
By-law 2012-045 to Allow Backyard Hens
Correspondence from Blair Evans regarding Opposing any Amendments to
By-law 2012-045 to Allow for Backyard Hens
New Business Item regarding Backyard Hens
New Business Item regarding Off -Leash Dog Park
New Business Item regarding Agenda Items
New Business Item regarding Anaerobic Digestor
New Business Item regarding Manager of Infrastructure
Carried
5. Declaration of Interest
Councillor Jones declared an indirect interest on Communication 10.10 Support
of Ambulatory Services at Ajax Pickering Hospital.
Later in the meeting, Councillor Neal declared an indirect interest on Item 18.1,
Report CAO-020-20 Clarington Response to COVID-19.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of September 28, 2020
Resolution # GG-341-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the minutes of the regular meeting of the General Government Committee
meeting held on September 28, 2020, be approved.
Carried
Page 7
General Government Committee Minutes October 19, 2020
3
8. Delegations
8.1 Lisa Butson, Requesting an Amendment to the Clarington Traffic
By-law 2014-059
Lisa Butson was present, via electronic means, requesting an Amendment to the
Clarington Traffic By-law 2014-059 to Allow 3 Hour Parking. She explained that
she is a Clarington resident and had come across parking issues in the
summer. She noted that residents are not happy with the three-hour on-street
parking limit and asked Committee to consider amending the By-law. Ms. Butson
suggested that cars park on one side of the street (similar to Orangeville) or
increase the temporary plate tolerance from 7 to 18 days, to allow for more
parking. She explained that it would help with guests visiting and not having to
worry about receiving a parking ticket.
Resolution # GG-342-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the delegation of Lisa Butson be referred to Staff to report back on whether
any changes can be made to the Traffic By-law including:
a. The potential to extend the three-hour time limit on residential street; and
b. Increasing the number of temporary parking passes
Carried
8.2 Jordan Ojczyk and Emily Allison, Clucks for Clarington, Requesting an
Amendment to By-law 2012-045 to Allow for Backyard Hens
Emily Allison, Clucks for Clarington, was present, via electronic means,
requesting an amendment to By-law 2012-045, Clarington’s Exotic Animal By-
law, to allow for backyard hens. Ms. Allison noted she is speaking on behalf of
Clucks for Clarington and that Jordyn Ojczyk was unable attend. She thanked
Committee for their time and Councillor Traill for helping with the initiative. Ms.
Allison stated that she is requesting an amendment to By-law 2012-045, to keep
backyard hens so families can live a more sustainable life. She explained that
her family supports locally grown food and that the pandemic has made it difficult
to feed her family as the eggs in grocery stores are limited to one dozen. She
added that, for families who only have one car or who do not drive, it is difficult to
get to the local farmers’ markets. Ms. Allison explained that backyard hens are
allowed in many cities and provide healthier eggs than factory farm eggs. She
noted that she has been in the poultry industry for 12 years and ha d hatched
eggs for local farms in the area.
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Ms. Allison explained that someone can buy guaranteed female chicks for $3.00
or hens for $25.00 which include vaccines. She stated that hens are friendly,
easy to maintain, quiet, and can lay up to 300 eggs a year which is over $300 in
savings. Ms. Allison noted that a predator-proof 4x8 chicken coop costs about
$1,000 and can house up to 6 hens. Ms. Allison noted that she believes
residents should be allowed to use their properties to support their families and
answered questions from Members of Committee.
8.3 Gord Jebson, Opposing Any Amendments to By-law 2012-045 to Allow for
Backyard Hens
Gord Jebson was present, via electronic means, to speak in opposition to any
amendments to By-law 2012-045 to allow for backyard hens. Mr. Jebson stated
that he has concerns based on his experience as an inspector with the Canadian
Food Inspection Agency for 30 years. He explained that poultry can have several
diseases (salmonella and avian influenza) that can be transmitted to
humans. He expressed his concerns regarding handling and treating the hens
as pets and added that proper coops and controlling predators is important. Mr.
Jebson noted that the likelihood of transmission from a backyard flock to humans
is slim, compared to commercial flocks. He suggested that, if Clarington allows
backyard hens, a permit or licence system should be created to help Clarington
Staff know where the hens are if an outbreak occurs and added that a building
permit should be required when constructing a co op. Mr. Jebson noted his
concerns regarding bio-waste and how residents will handle deceased birds and
raising chickens for meat. He explained that he understands the desire to have
farm fresh produce and noted there are several farms in the area that are not
commercial. Mr. Jebson noted it is important to support local farms and that this
matter should be forwarded to staff to consult with the public health unit and local
farming organizations before making any decisions. He answered questions
from Members of Committee.
Recess
Resolution # GG-343-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:08 a.m. with Mayor Foster in the Chair.
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8.4 Blair Evans, Opposing Any Amendments to By-law 2012-045 to Allow for
Backyard Hens
Blair Evans, local resident, was present, via electronic means, to speak in
opposition to any amendments to By-law 2012-045 to allow for backyard hens.
He noted that he has seen photos in the Clucks for Clarington Facebook page,
showing they are currently housing chickens. Mr. Evans believes there is a
violation of the Municipal Freedom of Information and Protection of Privacy Act,
because a Member of Council is a Member of the Clucks for Clarington Group,
however there was no declaration at the start of the meeting. He expressed his
concerns regarding the potential illness and outbreak due to exposure t o back
yard chickens and provided many examples of people having exposure to poultry
and the connection to salmonella. Mr. Evans added that he is concerned with
the contact of droppings from the chickens and the transmission of diseases. He
noted that he believes there is a risk having backyard chickens, the transmission
to farmers and the risk backyard hens can cause. Mr. Evans noted that he
understands there can be good and bad pet owners however bad chicken
owners can transmit disease within the community, including salmonella. He
asked how someone can identify the appropriate size yard to have back yard
chickens. Mr. Evans noted that he does not want to smell the ammonia of
chicken feces when sitting with his family in his backyard. He added that he
does not feel this is a good use of Municipal Law Enforcement Staff's time and
money to fund the enforcement of chickens. Mr. Evans stated that, given the
pandemic, he does not feel this is a responsible choice and the By-law should be
keeping community safe and not allowing backyard chicken. He questioned how
Council can assess the risk of disease transmission of back yard chickens and
answered questions from Members of Committee.
Alter the Agenda
Resolution # GG-344-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Agenda be altered to consider Communication Items 10.2 to 10.9, 10.13
and 10.14, at this time; and
That Communication Items 10.2 to 10.9, 10.13 and 10.14, be referred to New
Business Item 19.1, regarding Backyard Hens.
Carried
Alter the Agenda
Resolution # GG-345-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Agenda be altered to consider New Business Item 19.1, regarding
Backyard Hens, at this time.
Page 10
General Government Committee Minutes October 19, 2020
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Carried
Resolution # GG-346-20
Moved by Councillor Traill
Seconded by Councillor Neal
Whereas in light of potential food shortages caused by COVID-19, Clarington
should explore opportunities to build food security and resiliency within our own
community;
And whereas a 2015 review of 150 of the most-populated U.S. cities found that
nearly all (93 per cent) allowed backyard poultry;
And whereas Brampton, Guelph, Kingston, Niagara Falls, and Orillia are among
the places in Ontario where backyard chickens are permitted;
And whereas in March 2018, Toronto launched the UrbanHensTO pilot program,
which allows a maximum of four hens on residential properties within four of the
city’s wards and there are currently 199 hens registered at 69 different addresses
within the city of Toronto.
Now Therefore be it resolved that Staff be directed to draft By-Law amendment
(and if necessary, a Zoning amendment) permitting and regulating the keeping of
no more than four (4) hens per property with regulations and recommendations
on best practices modelled on the UrbanHensTO program, including but not
limited to:
a) All hen owners must register with the Municipality similar to dog and cat
licensing;
b) Only residential properties (houses or townhouses with a backyard) can be
registered. If the resident rents, Clarington suggests that the resident get
permission from the property owner. Residents in apartment and condo
buildings cannot own hens;
c) Limit of four hens per property. Roosters are not permitted;
d) Hens must be at least four months old when acquired because prior to four
months the gender cannot be determined;
e) Hens are for the purposes of enjoyment and egg production and not intended
as livestock to eat. Eggs produced must be for personal consumption only;
f) Residents must provide a weather-proofed and insulated enclosure ("coop")
with an air temperature suitable for the health of the hens. Regulations as
follows:
The coop must be no more than 2 m (six feet, six inches) high and a
maximum of 9.2 m2 (100 square feet) floor area and provide each hen
with at least 0.37m2 (4 sq ft) of coop floor area, and at least 0.92m2 (10
sq ft) of roofed outdoor enclosure
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General Government Committee Minutes October 19, 2020
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perch for each hen that is at least 20 cm (8 in) long
nest box(es) of a size that is suitable for the number of hens
a roof and doors that will be locked at night
Be in the resident's backyard and at least one metre from any property
line, and recommended to be a minimum of three metres away from all
windows and doors of a neighbour’s house
g) The resident must allow Clarington staff to attend and inspect the property (as
deemed necessary) to ensure compliance with the requirements;
h) The coop should be cleaned regularly, and manure composted or disposed of
in the green bin and any dead hens must be disposed of immediately at a
livestock disposal facility, through a veterinarian or at an animal shelter; and
i) The resident is accountable for the health and welfare of the hens. Failure to
provide them with humane care could be considered an act of cruelty and
could result in fines and/or charges. Hens must remain on the owner’s
property.
Carried as Amended Later in the Meeting (See following motions)
Resolution # GG-347-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the foregoing Resolution #GG-346-20 be amended by adding the following
words "report back on the potential of a" after the words "be directed to";
That Item d) regarding the ages and gender provision be deleted; and
That the follow added after the last paragraph:
That Staff consult with the Durham Region Health Unit.
Carried as Amended
Councillor Traill withdrew the second paragraph in the foregoing Resolution
#GG-347-20.
Resolution # GG-348-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the foregoing Resolution #GG-347-20 be amended by adding the following
at the end:
That the Agricultural Advisory Committee of Clarington and local egg
industry be asked for their input on the matter
Carried as Amended
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General Government Committee Minutes October 19, 2020
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Resolution # GG-349-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the foregoing Resolution #GG-348-20 be amended by adding the following
words "prior to the report being considered by Council/Committee” at the end.
Carried
The foregoing Resolution #GG-348-20 was then put to a vote and carried as
amended.
The foregoing Resolution #GG-346-20 was then put to a vote and carried as
amended.
Suspend the Rules
Resolution # GG-350-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until
12:15 p.m.
Carried
8.5 Karrie Lynn Dymond, Regarding Region of Durham Clear Anaerobic
Digestion Facility
Karrie Lynn Dymond was present, via electronic means, regarding the proposed
Region of Durham Clear Anaerobic Digestion Facility. Ms. Dymond explained
that their group consists of over 500 residents who are reside in Cla rington and
Oshawa. She added that they will soon be incorporated, that they have a board
of directors, a website, and have raised over $12, 000.00 in donations. Ms.
Dymond noted that they are opposed to the anaerobic digestion facility at the
Clarington waterfront and added that the facility will pollute the air shed and have
cancer causing elements released by the incinerator. She explained that the
Region is embarking on a 20-year plan to turn the waterfront into a large garbage
facility which will add to the air quality issues, new truck traffic with more odors,
exhaust and noise. Ms. Dymond noted that the residents do not want the
anaerobic digestion facility and requested Committee's support and that Council
work with their group. She explained that their group will send out information,
through Canada Post, regularly to advise of this issue and how elected officials
will vote. Ms. Dymond noted that they are disappointed that their group had to
do the work instead of hearing from Clarington officials. She stated that Regional
Council Members and Durham Region Chair has accepted campaign donations
in excess to the election limits and noted that they will contact the Regional and
Local Integrity Commissioner about the violations
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General Government Committee Minutes October 19, 2020
9
Ms. Dymond asked that Clarington stay united, take the lead, and provide
monthly updates on the issue. She noted that they want local planning respected
and urged Council to use every legal means to stop the Region. Ms. Dymond
stated her concerns regarding the Region's plan and added that they want more
support from the Province to help defend Clarington. She answered questions
from Members of Committee.
Resolution # GG-351-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the delegation of Karrie Lynn Dymond, be referred to the consideration of
Communication Item 10.11.
Carried
Resolution # GG-352-20
The Committee recessed for their one hour scheduled break as per the
Procedural By‑law.
The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair.
9. Communications – Receive for Information
9.1 Minutes of the Kawartha Region Conservation Authority dated January 30,
2020, May 28, 2020, May 28, 2020 Special Meeting, June 11, 2020 Special
Meeting and June 25, 2020
9.4 Bonnie Nistico-Dunk, City Clerk, City of St. Catherines, Regarding
Development Approval Requirements for Landfills - (Bill 97)
Resolution # GG-353-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That Communication Items 9.1 and 9.4, with the exception of 9.2 and 9.3, be
received on consent.
Carried
9.2 Minutes of the Energy from Waste - Waste Management Advisory
Committee dated September 22, 2020
Resolution # GG-354-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 9.2, the Minutes of the Energy from Waste - Waste
Management Advisory Committee dated September 22, 2020, be received for
information.
Carried as Amended, See Following Motion
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General Government Committee Minutes October 19, 2020
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Resolution # GG-355-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the foregoing Resolution #GG-354-20 be amended by adding the following
at the end:
That the Region of Durham be invited to present at a Municipality of
Clarington General Government Committee meeting on waste
management issues.
Carried
The foregoing Resolution #GG-354-20 was then put to a vote and carried as
amended.
9.3 Honourable Sylvia Jones, Solicitor General, Minister Responsible for Anti-
Racism, Regarding Anti-Racism Initiatives and the Anti-Racism Directorate
(ARD)
Resolution # GG-356-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 9.3 regarding Anti-Racism Initiatives and the Anti-
Racism Directorate (ARD), be referred to the Diversity Advisory Committee.
Carried
10. Communications – Direction
10.1 Herb Tink, Chair, Solina Hall Board, Regarding Appointments to the Solina
Hall Board
Resolution # GG-357-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the following persons be appointed as Members of the Solina Hall Board for
a term ending December 31, 2022 or until a successor is appointed, in
accordance with the Appointments to Boards and Committees Policy:
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General Government Committee Minutes October 19, 2020
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Jennifer Bowman
Herb Tink
Ron Whitebread
Bev Whitebread
Karen Dair
Brandon Baker
Chris Mackenzie
Carried
10.2 Jessica Brown, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.3 Jordan McCormack, Regarding Support for Amendment to By-law 2012-045
to Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.4 Jenny Woodside, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.5 Denise McKay, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.6 Zoe Bergeron, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.7 Ashlee Lusted, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.8 Gord Jebson, Regarding Opposing any Amendments to By-law 2012-045 to
Allow for Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.9 Blair Evans, Regarding Opposing any Amendments to By-law 2012-045 to
Allow for Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
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10.10 Sarah Moore, Acting Manager of Legislative Services/Deputy Clerk, Town
of Ajax, Regarding Support of Ambulatory Services at Ajax Pickering
Hospital
Councillor Jones declared an indirect interest in Item 10.10, as she is an
employee of Lakeridge Health. Councillor Jones muted her audio and video and
refrained from discussion and voting on this matter.
Resolution # GG-358-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Item 10.10 be received for information.
Carried
Councillor Jones returned to the meeting.
10.11 Karrie Lynn Dymond, Regarding Durham Region Waste Plan and Recycling
Proposal
Resolution # GG-359-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Item 10.11 regarding Durham Region Waste Plan and
Recycling Proposal, be received for information.
Carried
10.12 Confidential Memo from Andy Allison, Chief Administrative Officer,
Regarding Spry Avenue Property
Resolution # GG-360-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 10.12 be referred to closed session at the end of the
meeting.
Carried
10.13 Rebecca Weber, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.14 Blair Evans, Regarding Opposing Any Amendments to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
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11. Presentations
11.1 Bill Homes, General Manager and Michael Binetti, Supervisor Service
Design, Durham Region Transit, Regarding an Overview of Phase A Service
Plan
Bill Holmes and Michael Binetti, Durham Region Transit, were present, via
electronic means, regarding the Service, Re-Design and Transit System
Enhancements. Mr. Binetti presented the revised transit network t hat has been in
operation since September 28, 2020 and how they are planning transit services
during the pandemic. He noted the current situation for Durham Region Transit
(DRT) network and how the demand has declined significantly. Mr. Holmes
reviewed the objective of the Ridership Recovery Strategy Service Plan which
provides a multi-phased approach to provide access to frequent, reliable and
convenient transit service and noted the customer experience enhancements
which includes an e-ticketing option. He explained the Phase A plan and noted
80 percent of dwellings are within a 10-minute walk and 90 percent of ridership is
currently travelling on the phase A frequent grid network routes. Mr. Holmes
noted that On-Demand is now available from the morning to late night and
supports service frequency of 15 minutes. He provided an overview of the
networks, where the On-Demand services are running, common features, how
the service is delivered and the differences between rural and urban areas. Mr.
Binetti noted that all of Clarington will have access to the On-Demand transit
services. He added that the Energy Park now has transit services available
through On Demand. Mr. Binetti noted that Presto cards work to travel along the
Highway 2 route and make it easier for travel. He reviewed the different online
applications to plan, book, or pay for a trip. Mr Binetti noted that the public can
pay through their presto card or presto e-ticket for occasional DRT travelling. Mr.
Holmes shared their communication plan and the platforms they are using for
advertising. He provided an update on the performance of the system on the last
two weeks. Mr. Holmes noted that there was an increase in trips. They had
approximately 1500 customers and noted Clarington is the third busiest area. He
noted that the average wait time is seven minutes with an average distance of
three km. Mr. Holmes stated that they will continue to monitor weekly and will
make any adjustments accordingly. Mr. Binetti and Mr. Holmes answered
questions from Members of Committee.
Page 18
General Government Committee Minutes October 19, 2020
14
12.Public Works Department Reports
12.1 PWD-002-20 GO Transit Newcastle Village - Annual Status Update
Resolution # GG-361-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PWD-002-20 be received;
That the sale of the former fire hall site in the Village of Newcastle be further
delayed to continue to allow GO Transit to use the property as a turnaround until
such time as Durham Region Transit is able to provide a local service that
ensures continuity for residents;
That Staff be directed to continue to work with Durham Region Transit to define
future growth patterns and establish appropriate service levels;
That Staff be directed to report back to Council in the fall of 2021 on the progress
of our discussions; and
That scheduling the sale of the site of the former fire hall in Newcastle be
revisited at that time.
Carried
13.Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
14.Community Services Department Reports
Councillor Traill chaired this portion of the meeting.
14.1 CSD-010-20 Municipal Buildings – Waste Reduction and Recycling Update
Resolution # GG-362-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CSD-010-20 be received for information.
Carried
14.2 CSD-009-20 Community Funding Program
Resolution # GG-363-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-009-20 be received;
That the Community Funding Program, as outlined in Attachment 1 to
Report , be approved;
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General Government Committee Minutes October 19, 2020
15
That Council direct staff to review applications and recommend funding to Mayor
and Council for approval following the recommendations made by the Funding
Review Committee;
That staff report annually to Council with the details on the fun ding provided to
the community agencies; and
That all interested parties listed in Report CSD-009-20 and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-001-20 Nuisance Lighting
Resolution # GG-364-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-001-20 be received;
That the By-law attached to Report LGS-001-20, as attachment 2, be approved
with the following amendment:
Replace the words "or into any dwelling unit" with the words "any
adjoining property" in Section 1 of the amending By-law; and
That all interested parties listed in Report LGS-001-20 and any delegations be
advised of Council’s decision.
Motion Withdrawn
Resolution # GG-365-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-001-20 be received;
That the By-law attached to Report LGS-001-20, as attachment 2, be approved
with the following amendment:
Replace the words "source from shining directly at or into any
dwelling unit" with the words "from being pointed directly at any
other property" in Section 1 of the amending By-law; and
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General Government Committee Minutes October 19, 2020
16
That all interested parties listed in Report LGS-001-20 and any delegations be
advised of Council’s decision.
Carried
16. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
16.1 COD-019-20 Health Benefit Program 2020 Renewal of ASO and Non-ASO
Formula
Resolution # GG-366-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report COD-019-20 be received;
That the Health Benefit Programs be renewed with Sun Life, to November 1,
2021 at an overall net decrease of 4.4 per cent, with the realized surplus from the
current year to remain in the Municipal reserve fund; and
That the Library be advised of the renewal program, and that they continue to be
invoiced for their portion of the benefit program as applicable.
Carried
17. Finance Department Reports
17.1 FND-035-20 COVID19 Cash Flow Update
Resolution # GG-367-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That Report FND-035-20 be received for information.
Carried
17.2 FND-036-20 Electrical Work for Electric Vehicle Charging Stations
Resolution # GG-368-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FND-036-20 be received;
That Ferguson Electric Company Ltd. with a total bid amount of $75,135.51 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Quotation Q2020-22 be awarded the contract for the completion
of the electrical work as required for the installation of Electrical Vehicle Charging
Stations;
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General Government Committee Minutes October 19, 2020
17
That total funds required for this project in the amount of $75,135.51 (Net HST
Rebate) exceeds the approved budget allocation and additional funds of $34,000
required will be funded by the Parking Lot Reserve funds:
Description Account Number Amount
EV Charging Station – Church & Division
Parking Lot (2020 Budget)
110-32-327-
83211-7401
$19,603
EV Charging Station – Church & Division
Parking Lot (Additional Funds)
110-32-327-
83211-7401
34,000
EMS Vehicles Capital (2020 Budget) 110-28-388-
82824-7401
21,533
That all interested parties listed in Report FND-036-20 and any delegations be
advised of Council’s decision.
Carried
17.3 FND-037-20 Cultural Heritage Consulting
Resolution # GG-369-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report FND-037-20 be received;
That Archaeological Research Associates Ltd. with a bid amount of $10,328.64
(net HST rebate), providing the lowest hourly rate and meeting the passing
threshold and all terms, conditions and specifications of RFP2020-7 be awarded
the contract for the provision of Cultural Heritage Consulting Services subject to
a satisfactory reference check;
That the funds required for this project in the total amount of $10,328.64 (net
HST rebate) is in the approved budget allocation as provided, be funded from the
following account:
Description Account Number Amount
Planning Admin - Consulting 100-50-130-00000-7160 $10,329
That pending satisfactory service and pricing that the Purchas ing Manager, in
consultation with the Acting Director of Planning and Development Services, be
authorized to extend the contract for up to four additional one-year terms; and
That all interested parties listed in Report and any delegations be advised of
Council’s decision.
Carried
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General Government Committee Minutes October 19, 2020
18
18. CAO Office Reports
18.1 CAO-020-20 Clarington Response to COVID-19
Councillor Neal declared an indirect interest on Item 18.1 as he is a member of
Autism Home Base Durham. Councillor Neal muted his audio and video and
refrained from discussion and voting on this matter.
Resolution # GG-370-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Report CAO-020-20 be received for information.
Carried
Councillor Neal returned to the meeting.
18.2 CAO-021-20 Organizational Structure Review Update
Resolution # GG-371-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report CAO-021-20 be received for information.
Carried
Recess
Resolution # GG-372-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:55 p.m. with Mayor Foster in the Chair.
19. New Business – Consideration
19.1 Backyard Hens
This matter was considered earlier in the meeting.
19.2 Off-Leash Dog Park
Resolution # GG-373-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas 57% of Canadian households own pets;
And whereas the Dave Boyd Memorial Off Leash Dog Park in South Bowmanville
has been well-used since its inception in 2012;
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General Government Committee Minutes October 19, 2020
19
And whereas due to COVID-19 more Bowmanville residents are working from
home and using local parks more on a daily, rather than weekend -only basis,
including the off-leash dog park;
And whereas it is expected that many residents will continue to work from home
or work reduced office hours for the foreseeable future as a result of COVID -19;
And whereas the existing off leash facility in Bowmanville is not sufficient to
address the influx of residents and their dogs from the five new residential
developments in Bowmanville (Modo, Lakebreeze East, Lakebreeze West,
Brookhill, Camp 30 and Soper Springs).
Now therefore be it resolved that Staff report back, at the General Government
Committee meeting of November 9, 2020 on:
1. Including the cost of an off-leash dog park in North Bowmanville in the 2021
budget;
2. Possible park locations, including preference to the following:
a. The north end of the former Bowmanville Zoo lands
b. Adjacent to Camp 30
c. In the vicinity of Concession Road 3 and Liberty Street; and
3. Including, as a Schedule B option, LED lighting for the new off leash dog park
to be operated via user-activated timer buttons.
Carried
19.3 Agenda Items
Resolution # GG-374-20
Moved by Councillor Neal
Seconded by Councillor Jones
That only correspondence directly relating to Clarington, be included on the
Council and Committee Agendas.
Carried as Amended, See Following Motion
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General Government Committee Minutes October 19, 2020
20
Resolution # GG-375-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the foregoing Resolution #GG-374-20 be amended by adding the following
at the end:
That no correspondence be added to the Agenda, unless it includes the
senders name and address.
Carried
The foregoing Resolution #GG-374-20 was then put to a vote and carried as
amended.
19.4 Manager of Infrastructure
Resolution # GG-376-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the position of Manager, Infrastructure be changed to include Economic
Development.
Motion Lost
Suspend the Rules
Resolution # GG-377-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 1 hour until 5:30 p.m.
Carried
19.5 Anaerobic Digestor
This matter was considered later in the meeting on Item 20.2.
20. Unfinished Business
20.1 PWD-001-20 Ice Skating Trail (Referred from the September 14, 2020 Joint
Committee Meeting)
Resolution # GG-378-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report PWD-001-20 be tabled to the next General Government Committee
meeting dated November 9, 2020.
Carried
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General Government Committee Minutes October 19, 2020
21
20.2 Anaerobic Digestor
Resolution # GG-379-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Clarington proceed with the Arbitration phase with the Durham Region on
the Anaerobic Digestor dispute.
Referred
Resolution # GG-380-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-379-20 be referred to the next Regular
Council meeting of November 2, 2020.
Carried
Closed Session
Resolution # GG-381-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing Correspondence
Item 10.12 regarding Spry Avenue Property, a matter that deals with a proposed
or pending acquisition or disposition of land by the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 5:21 p.m.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001as amended and no
resolutions were passed.
Resolution # GG-382-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Staff be directed to offer the municipal property, located on Spry Avenue, for
sale.
Carried
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General Government Committee Minutes October 19, 2020
22
Suspend the Rules
Resolution # GG-383-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes until 5:35 p.m.
Carried
21. Confidential Reports
22. Adjournment
Resolution # GG-384-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the meeting adjourn at 5:35 p.m.
Carried
Mayor Deputy Clerk
Page 27
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday September 15, 2020; 6:30pm
Virtual Meeting due to COVID-19 pandemic
Present: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes
Ron Hooper (departed 7:22pm)
Absent: Justin Barry
Carrie Hooper
Erin Kemp
Delegations Present: Adam Jeronimo – Clarington Board of Trade
Zoe Ferguson – Digital Main Street
The meeting was called to order by the Chair.
1. Presentation by Delegations
Adam Jeronimo is the project manager of the Digital Main Street program for Clarington.
Adam discussed how CBOT became the successful applicant on behalf of Clarington main street
businesses for the new 2020 Digital Main Street grant program. With the grant, equipment has
been purchased (laptops, 360 degree cameras, etc) and there is money for advertising. CBOT
has hired three students to cover Bowmanville, Newcastle, Courtice, and Orono. Students are
employed until the end of January 2021 as a Digital Services Squad. Zoe Ferguson will be mainly
responsible for Bowmanville. The more rural areas of Durham Region are being covered by
BACD.
Zoe explained that she will be reaching out to qualifying BIA businesses by email and offering an
initial 30 minute virtual appointment to explain the program. Subsequent appointments can be
made to assist the business owner with grant applications, set up of google my business
accounts, taking 360 degree images, digital assessments and basic assistance.
Grant applications for businesses are available until November 30 or when monies run out,
whichever comes sooner. Demand for the 2020 DMS is expected to be much higher than the
previous session, as businesses saw first-hand the necessity of a digital presence with the
pandemic shutdown.
The Board requested that periodic updates on the progress of the program be provided. Zoe
was asked to send information that could be distributed via email to all BIA members. Adam is
going to have postcards/flyers produced that can be distributed by hand to businesses.
2. Adoption of Minutes
Moved by C. Holmes, seconded by G. Lucas
Page 28
Historic Downtown Bowmanville 2 September 2020
Business Centre (BIA)
THAT the minutes of the meeting of June 9, 2020 be approved as circulated.
CARRIED
3. Business Arising from Previous Minutes
(a) Updates from Task Force Meetings with Mayor Foster
Legal has been consulted on the possibility of the BIA hosting an evening shopping event.
Decision will be pending, based on future trajectory of COVID numbers and restrictions.
Mayor Foster has asked Sheila Hall from CBOT to put together a meeting with the Clarington
BIAs to brainstorm an idea for a joint BIA COVID improvement project.
(b) Updates on OBIAA Meetings
Councillor Hooper reported that this year is the 50th Anniversary of OBIAA. A press release
from OBIAA was shared at Council about the anniversary and comments about the
importance of BIAs and the events they host. The Bowmanville BIA was founded 43 years
ago.
(c) Parking in downtown Bowmanville
The Chair requested that the Board support the following measures to be presented to
Council; increase of hourly parking rates, elimination of two-hour free parking, elimination
of December bagging of parking meters. The Board raised concerns about support of some
of these measures, particularly in light of the current pandemic situation. To encourage
shopping locally, and in respect of the financial struggles of many families and business
owners, the Board is reluctant to support these measures without further information and
discussion.
Moved by L. Holmes, seconded by C. Holmes
THAT a request be sent to the Clerk for an update on the 2019 pilot project of bagging
parking meters for the month of December.
CARRIED
***** Quorum no longer present *****
4. Correspondence
Correspondence was received from
Page 29
Historic Downtown Bowmanville 3 September 2020
Business Centre (BIA)
i. Sarah Allin, Planning Dept MOC, regarding art project mural update (via email)
ii. Annette VanDyk, Planning Dept MOC, regarding notice of public meeting for proposed
COVID-19 Community Improvement Plan (via email)
iii. Simon Gill, Director Economic Development and Tourism Durham Region, regarding
Regional Council response to request from BIAs for support (via email)
iv. Michelle Chambers, Clerks Dept MOC, regarding zoning by-law amendment 2020-50 and
official plan amendment OPA 123 passing at Council (via email)
v. Lindsey Patenaude, Clerks Dept MOC, regarding Bowmanville Neighborhood Character
Study PDS-015-20 (via email)
vi. Cassy MacDonald, Clerks Dept MOC, regarding #GG-230-20 and by-law 2020-046
referencing electronic participation at meetings (via email)
5. Treasurer’s Report
The Treasurer presented the following:
i. $131 000 current account, $0 Edward Jones
ii. 2019 Audit is complete
6. Directors’ Reports
7. New Business
8. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday October 13,
2020 commencing at 6:30pm in Clarington Meeting Room 1-C, unless COVID-19 restrictions are
still in place in which case the meeting will be held virtually.
9. Adjournment
The meeting adjourned at 7:30pm.
Page 30
Newcastle BIA MINUTES October 8th, 2020
www.villageofnewcastle.ca
Attendance: Janeen Calder, Helen Vatandoust, Marni Lewis, Leslie Ray, Donna Wood,
Valentine Lovekin, Jane Black, Councillor Marg Zwart, Lina Schmahl
Regrets: Greg Lewis, Theresa Vanhaverbeke, Granville Anderson, Ann Harley, Tracey Yates
1.Meeting called to order at 10:04 a.m.
2.Approval of September Minutes:
Janeen Calder Seconded by: Leslie Ray
3. Business Arising from Minutes:
The BIA Needs a Treasurer for January 2021, if you know anyone that would be
interested in your office please contact me.
4. Council Report:
The Municipality is working on the CIP - Covid-19 support grant. Businesses will be
able to apply for rebates made to reopen safely. Watch for email updates or go to
their website.
5. President’s Report:
The Durham Region Task Force and the Mayor are committed to listening to the BIAs
needs. Please let Valentine know any business concerns you have.
6. Treasurer’s Report:
Our current bank balance is $40,625. We are holding a $2000 cheque from the MOC
for the Parade. The t-shirt sales are $587.81 in profits, they will mail a cheque to
us.
7. Committee Reports:
Safety & Decor:
The Horticultural Society may be able to help do the planter boxes for the holiday
season, Marni will reach out to them.
Advertising:
Facebook likes up to 1745
Post reach 2800
Post engagements 1200
Page 31
Top Posts
Labour Day Weekend
Roselina’s
SNUG indoor dining
Refinery’s New barber
Buddha Belly
Instagram likes are at 1064 followers
If you have bought a #NewcastleProud t-shirt, please take a picture of yourself
wearing it and send the picture to Donna to post on social media.
info@enovationsdesigns.com
Special Events:
a) Town Hall Lighting - The Town Hall will be getting masonry work starting any
day now until Spring 2021, so we won’t be able to light up the Hall this year.
The committee is looking at getting a tree to light up in the parkette as well as
the gazebo and the surrounding trees. We will hire someone to hang them.
The Best decorated business contest is back and we are encouraging all
businesses to decorate in their favourite holiday movie theme! Good luck!
A motion to approve the $3500 lighting budget for use to light a tree, and the
gazebo in the parkette.
Motioned by: Leslie Ray Seconded by: Helen Vatandoust
b) Breakfast with Santa- cancelled
c) Santa Parade - the committee is planning a Santa Drive-by this year on
December 13th, late in the afternoon, it will be small but festive. John Albi and
his team will be helping. They are encouraging everyone to decorate their houses.
Monetary donations will collected for the Clarington East Food bank. Button sales
will still happen. Flyers will be posted around town with all the details.
d) Harvest Festival - n/a
Page 32
8. CBOT:
CBOT is partnering with Tourism in the Shop local Campaign. We will be doing
"SHOP IT, LOVE IT, GIFT IT" ads too. Thanks to Newcastle businesses who offered to
provide co-op opportunities for Clarington high school students, it's free help for
businesses and teaches students valuable skills:
Newcastle Hearing Solutions
The Snug
Gift of Art
Studio 37
Gold Reflections
Newcastle Golf Course
We also have the Virtual Town Hall with MP Lawrence Tuesday from 1-2.
9. Chamber News:
n/a
10. CIP:
Grants available at:
https://www.clarington.net/en/town-hall/resources/COVID-19-CIP-Grant-Pre-Application-
Form.pdf
11. New Business:
Laura from Clarington Tourism shared this via email:
I'm happy to pass along an update on our 'Rediscover Clarington... Hometown Holiday'
Campaign.
Along with the CBOT Shop Local campaign, we will launch November 16 with details on
where to shop, support and discover locally, specifically highlighting the historic
downtown cores.
Watch next week as we send an easy survey to businesses (through the BIAs) to help
gather information on holiday product features in-store, take out options and holiday
treats in our cafes and bakeshops, promotions, etc.
We'll also work with you at CBOT to ensure we have everyone's takeout/order and online
shopping information available. With our current environment, we are aiming to share the
Page 33
message that supporting our downtowns this year is more important than ever, and you
can find everything to make a Hometown Holiday, right here in Clarington.
The campaign will include extensive local advertising (radio, newspaper, and social) as
well as an insert in Clarington This Week, or mail drop.
We sent our photographer out last week to capture updated street-scape photos of the
downtowns, which I'll share with you for your own marketing shortly.
If there BIA is planning any socially-distanced events or specific marketing, let me know as
we would love to include as much as we can into the campaign.
12. Next meeting, November 12th, 2020 at 9:00am IN PERSON AT THE TOWN HALL
13. Motion to adjourn meeting by Helen Vatandoust seconded by Janeen Calder
Page 34
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
October 29, 2020
The Honourable Seamus O’Regan
Minister of Natural Resources
House of Commons
Ottawa, ON K1A 0A6
Dear Minister O’Regan:
RE: Natural Resources Canada Small Nuclear Reactor
Action Plan 2020 (2020-EDT-9), Our File: D02
Council of the Region of Durham, at its meeting held on October 28, 2020,
adopted the following recommendations of the Planning & Economic
Development Committee:
“That Regional Council endorse the following draft resolution contained in
Attachment #1 to Report #2020-EDT-9 of the Commissioner of Planning
and Economic Development to advise Natural Resources Canada
(NRCan) that Durham Region will become an active participant in the
development of NRCan’s Small Nuclear Reactor Action Plan 2020:
Whereas the federal government is positioning Canada to be an early
global leader in the development and implementation of small modular
reactors (SMRs) with the publication in November 2018 of “A Call to
Action: A Canadian Roadmap for Small Modular Reactors”;
Whereas the federal government, Ontario, Alberta, Saskatchewan, and
New Brunswick and a host of partners in the nuclear sector are taking a
‘Team Canada’ approach to developing an action plan for publication in
November 2020 to seize the SMR opportunity;
Whereas nuclear energy is critical to Canada’s ability to meet its
international commitments to reduce greenhouse gas emissions and shift
to a low carbon economy and SMRs could support electricity needs
where fossil fuels are being phased out, and offer the opportunity for
remote and northern off-grid communities and resource extraction sites
to move from diesel generation to a mix of energy sources including
nuclear;
Whereas Canada has a robust legal and regulatory framework that is
internationally recognized guiding and ensuring the safe, secure of
operation of nuclear industry;
The Regional
Municipality
of Durham
Corporate Services
Department
Legislative Services
605 Rossland Rd. E.
Level 1
PO Box 623
Whitby, ON L1N 6A3
Canada
905-668-7711
1-800-372-1102
Fax: 905-668-9963
durham.ca
Don Beaton, BCom, M.P.A.
Commissioner of Corporate
Services
Page 35
Page 2 of 3
Whereas Ontario Power Generation (OPG) has announced that they will
be locating their corporate headquarters in Durham Region, and lands at
OPG’s Darlington Nuclear Generating Station (NGS) are the only site in
Canada approved for new nuclear development;
Whereas Ontario Tech University offers Canada’s only undergraduate
Nuclear Engineering program as well as Nuclear Engineering graduate
degrees, and has recently established the Centre for SMRs to conduct
SMR research and to prepare the next generation of nuclear scientists
and engineers for this emerging technology;
Whereas certain types of SMRs (micro-modular reactors) are being
explored for development by New Brunswick that may be able to use
spent fuel from CANDU reactors as their primary fuel source;
Whereas the development of SMRs aligns closely with Durham Region’s
clean energy, engineering, and environment (EN3) economic
development strategy, and the adoption of this technology first in Durham
Region positions the region well for the development of the SMR value
chain, expertise, and accompanying high-skill job creation locally; and
Whereas becoming the centre of excellence nationally for SMRs
positions the region well for exporting SMR expertise, components and
engineering in the future, both domestically and internationally, offering a
unique opportunity to contribute to Durham’s, Ontario’s, and Canada’s
economic recovery from the impacts of COVID-19;
Now therefore, be it resolved that Durham Region become an active
participant and supporter in the development by Natural Resources
Canada (NRCan) of the SMR Action Plan 2020 by providing a vision
statement to the website and conveying our interest in being part of the
SMR future in Canada;
That Regional Council endorse the NRCan SMR statement of principles;
That the Region commit to appropriate action items in contribution to the
broader Canada SMR Action Plan; and
That a copy of this motion be forwarded to the Minister of Natural
Resources Canada; the Director, Nuclear Energy Division at Natural
Resources Canada; Ontario’s Minister of Energy, Northern Development
and Mines; Durham MPs and MPPs; members of the Canadian
Association of Nuclear Host Communities; and Ontario Power
Generation.”
Page 36
Page 3 of 3
Ralph Walton
Ralph Walton
Regional Clerk
RW /tf
c: Diane Cameron, Director, Nuclear Energy, Natural Resources
Canada
The Honourable Greg Rickford, Minister of Energy, Northern
Development and Mines
Jennifer O’Connell, MP (Pickering/Uxbridge)
Mark Holland, MP (Ajax)
Ryan Turnbull, MP (Whitby)
Dr. Colin Carrie, MP (Oshawa)
Erin O’Toole, MP (Durham)
Jamie Schmale, MP (Haliburton/Kawartha Lakes/Brock)
Philip Lawrence, MP (Northumberland-Peterborough South)
Peter Bethlenfalvy, MPP (Pickering/Uxbridge)
Rod Phillips, MPP (Ajax)
Lorne Coe, MPP (Whitby)
Jennifer French, MPP (Oshawa)
Lindsey Park, MPP (Durham)
Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock)
David Piccini, MPP (Northumberland-Peterborough South)
Ken Hartwick, President and Chief Executive Officer, Ontario Power
Generation
Members of the Canadian Association of Nuclear Host Communities
B. Bridgeman, Commissioner of Planning and Economic Development
Page 37
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Page | 1
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Rob Maciver, Municipal Solicitor, Director of Legislative Services
Date: November 3, 2020
File No: PG.25.06
Re: Resolution #JC-094-20 – Licensing of Payday Loan Establishments
This memorandum is to provide an update regarding the above resolution. At the
September 14, 2020 Joint General Government and Planning and Develo pment
Committees meeting, Committee passed the following Resolution #JC -094-20:
“That the item 11.1 be referred to Staff to report back on, or before, General
Government Committee meeting dated November 9, 2020.”
This resolution was confirmed at the Council Meeting on September 21, 2020.
Unfortunately, due to the large volume of Council commitments and initiatives, as well
as disruption as the result of the formation of the new Legislative Services Department,
this report has been delayed in preparation, and will be postponed to a General
Government Committee meeting in the near future. For reference here is a link to the
correspondence from the City of Oshawa.
Respectfully submitted,
________________________
Robert Maciver, LL.B., MBA
Director of Legislative Services and Municipal Solicitor
RM/mc
Page 38
November , 2020
Ron Albright
Municipality of Clarington
40 Temperance Street
Bowmanville, ON
L1C 3A6
VIA EMAIL: clerks@clarington.net, ralbright@clarington.net
Dear Mr. Albright:
The Municipality of Port Hope Council received a Staff report on November 3, 2020, regarding
the transfer of low radioactive waste material from the Port Granby site to the Port Hope long-
term waste management facility.
Please find enclosed Council Resolution Number 67-2020 agreeing to the request of AECL to
amend the Legal Agreement to allow for the transfer of a limited portion of waste from the Port
Granby Project to the Port Hope Long Term Waste Management; and further, seeking support
from the Municipality of Clarington.
We would appreciate consideration of the above request at your earliest convenience. We
understand if both Council's agree to the AECL proposal, AECL will prepare the amendment's
necessary draft.
Sincerely,
Sue Bernardi, CMO BA
MPS Team Leader
cc: B.Sanderson, MPH Mayor
D.Smith, MPH CAO
S.Parnell, CNL
A.McDonald, AECL
Encl: Council Resolution 67-2020
Municipal Project Staff
Town Hall
56 Queen Street
Port Hope, ON L1A 3Z9
t: 905.885.4544
mps@porthope.ca
www.porthope.ca
DEVELOPMENT TEAM OFFICE
5 Mill Street South—Port Hope, ON
t: 905.885.2431 f: 905.885.0507
developmentteam@porthope.ca
Page 39
Page 40
From:Patenaude, Lindsey
To:Patenaude, Lindsey
Subject:FW: Snow removal on the SWNA trail - Valley200 trail - Soper Creek trail - Farewell Creek trail
Date:Thursday, October 29, 2020 9:38:12 AM
From: jim boate <jim.boate@sympatico.ca>
Sent: October 26, 2020 10:33 AM
To: Mayor Shared Mailbox <mayor@clarington.net>
Cc: Neal, Joe <JNeal@clarington.net>; Anderson, Granville <GAnderson@clarington.net>; Jones, Janice
<JJones@clarington.net>; Hooper, Ron <rhooper@clarington.net>; Traill, Corinna
<CTraill@clarington.net>; Zwart, Margaret <MZwart@clarington.net>; Council
<councilOutside@clarington.net>
Subject: Snow removal on the SWNA trail - Valley200 trail - Soper Creek trail - Farewell Creek trail
EXTERNAL
To Mayor Foster and Council
I am asking to have this request read into the council agenda for the November 2, 2020 Council
meeting.
Outdoor exercise is beneficial especially now during COVID19. Physical exercise, mental health, and the
immune system all benefit as a result.
More and more of our residents are looking for outside venues to walk as many of us are uncomfortable
in going back to our community gyms. Personally I have been a member of the Courtice Community
Center since it opened in 1997, I miss my gym but I am scared to go back to inside exercising until there
is a vaccination available, instead I and my wife have chosen outside walking as an alternative in our
quest to stay healthy, I know I echo the concerns of many over the 55 age mark.
We must do everything possible to help prevent the spread of COVID19 we also must do everything
possible to encourage our friends and neighbours to get outside for regular exercise like walking on well
maintained Multi Use Paths and trails (MUP)
We are requesting that council direct operations to include snow removal on 4 of our most popular Muti
Use Trails (MUP)
1 - The section of paved trail between the parking lot off of Roenigk Dr and the Bowmanville Creek
south parking lot off of the Baseline Rd W as indicated on the attached picture and map link attached
below. This section is 1.5 kilometres in length.
2 - The section of paved trail between Cobbledick Rd and Toronto Rd as indicated on the attached
picture and map link attached below. This section is 1.7 kilometres in length.
3 - The section of paved trail between referred to the Soper Creek Trail P-1 and P-2 as indicated on the
attached picture and map link attached below. This section is 2.9 kilometres in length.
4 - The section of paved trail referred to as the Farewell Creek Trail in Courtice as indicated on the
attached picture and map link attached below. This section is 800 meters in length.
Page 41
These 4 trails are anchored with municipal parking lots at both ends and the trail width is 3 meters
allowing for SD. They also are in close proximity to densely populated areas.
There has been an overwhelming amount of trail use due to COVID19 and as a community we need to
encourage this.
There are several reasons, but the most common and popular are feed back from trail users especially
our seniors who use these trails on a daily basis for exercise and getting outside. On weekends there are
many families that want to get out and enjoy the exercise that these trails offer. Our health
departments from local to provincial to federal are encouraging everyone to get outside as often as
possible. With the coming winter months approaching, many of us who previously attended fitness
classes, or the local gyms etc now feel we would be compromising our health in risking exercising in
enclosed locations and we would rather walk outside. Many of our neighbouring municipalities plow
their MUP’s.
This is a win win situation and we need to encourage healthy endeavours like this where ever and when
ever possible.
This request is full endorsed by the Clarington Active Transportation & Safe Roads Committee
Thanks
Jim Boate
Page 42
Page 43
Page 44
1300–522 University Avenue, Toronto, Ont
Canada, M5G 2R5
Call us: 1-800-BANTING
(226-8464), Diabetes.ca Charitable
Number 11883 0744 RR0001
Faculty of Environmental Studies
York University, Toronto, Ontario,
Canada, HNES 263B
416-736-2100 ext: 22612 www.yorku.ca
The Municipality of Clarington
40 Temperance Street, Bowmanville, ON
L1C 3A6
November 9, 2020
Dear Mayor, Council and Staff,
This letter is to request the Municipality of Clarington’s participation in Diabetes Canada’s used textile diversion program.
Diabetes Canada is presently partnered with York University to conduct Canada’s first national study on textile waste
diversion, identifying the economic, environmental and social impacts of textile diversion for municipalities. Your
municipalities’ participation in this study is vital, as our findings will be used to inform new legislation regarding the
management of used textiles in Ontario and across the country.
We firmly believe that the Municipality of Clarington and Diabetes Canada can mutually benefit from a formal partnership,
and Diabetes Canada is prepared to offer daily service for all municipal bins that serve your community. At present, it is
estimated that more than 3,200,000 kilograms of used textiles are being generated by households in the Municipality of
Clarington on a yearly basis. This not only represents a significant amount of material being sent to landfills (more than 85%
of used textiles presently goes to landfills), but it is a missed opportunity to generate revenue for critical, life-saving diabetes
research.
Diabetes Canada and York University would like to work with the Municipality of Clarington in developing a comprehensive
textile diversion program in your municipality. We would like to identify the means and methods to support textile diversion
through the placement of textile recycling bins at arenas, community centres other public spaces and multi-residential sites.
Diabetes Canada is uniquely positioned as a recognized charitable brand that has the requisite collection and processing
infrastructure to ensure that used textiles are being managed effectively and responsibly (95% of all collected material are
reused and or repurposed)
York University has conducted studies that have highlighted how imperative it is for households to recognize who the
operator of the bin actually is. “Charity masqueraders” (for profit enterprises that resell textiles) actually discourage
household participation, as households are unsure as to what actually happens to their donation. An important element of
this is to have clothing bins with municipal branding, indicating an approved charitable partner.
Page 45
1300–522 University Avenue, Toronto, Ont
Canada, M5G 2R5
Call us: 1-800-BANTING
(226-8464), Diabetes.ca Charitable
Number 11883 0744 RR0001
Faculty of Environmental Studies
York University, Toronto, Ontario,
Canada, HNES 263B
416-736-2100 ext: 22612 www.yorku.ca
We welcome the opportunity to work with the Municipality of Clarington in developing a sustainable textile diversion
program and including your municipality as part of the university’s national textile diversion study (we currently have over
220 municipal partnerships).
Thank you for your kind consideration and we look forward to hearing from you.
Sincerely,
Simon Langer
National Manager, Government and Strategic Partnerships
National Diabetes Trust
Diabetes Canada
M: 905-751-6889
Simon.Langer@diabetes.ca
Dr. Calvin Lakhan
Lead Researcher, Waste Wiki Project
Faculty of Environmental Studies
York University
M: 416-523-5166
lakhanc@york.ca
Page 46
Study Excerpt from Phase 2 Textile Diversion Study
In December of 2018, York University undertook extensive household survey
testing/questionnaires pertaining to attitudes towards textile waste, clothing donation bins and
factors affecting bin utilization.
This study was seen as the conceptual follow up to the Fall 2016 study conducted by the
university, which was originally designed to identify the primary determinants to textile
donations and explore possible impediments/barriers to participation.
Salient findings from the 2016 study include:
1) Unlike other waste streams, convenience is not the most significant predictor of
household participation
2) Unlike other material streams (such as WEEE, or PP&P) households have a “value
attachment” associated with their used clothing. As such, households indicated a very
strong preference for ensuring that their donations were going to a cause they
personally identified with (charitable, social, environmental etc.)
3) The presence of charity masqueraders results in significant confusion for households.
This confusion was sufficient enough to deter household participating in diversion
activity *Note: While there is no formal definition for what constitutes a charity
masquerader, these are often operators who deceptively brand themselves in a way to
suggest that they are a charity, without being transparent regarding the destination of
the material or what is being done with the proceeds from the donation. Numerous
communities across Canada have expressed concerns surrounding the presence of 3rd
party bins, as they often do not adhere to regular service schedules or bylaw licensing
requirements.
With these findings in mind, York University, in collaboration with Diabetes Canada and a
coalition of charitable actors, partnered with municipalities across Canada to launch the first
municipal textile donation program.
The underlying premise of this program is that municipalities would designate preferred textile
collectors within the community (often through municipal branding on bins, or some other
form of official recognition), which clearly communicated to residents that “approved
collectors” were adhering to best practices in funding transparency, accessibility and service
standards. The intent of this municipal vetting process was to reduce consumer uncertainty
regarding both the collector of the material, and the destination of the donation.
Phase 2 of this study wanted to gauge how (if at all) household attitudes towards textile
donation have changed, particularly in light of the formal municipal programs being offered in
communities across Canada.
Page 47
Study design
Three broad geographic regions were selected on the basis of relative population distribution,
proximity to existing (both branded and unbranded bins) and overall population densities to
reflect medium – large urban markets.
These groups were selected on the basis that they provide an adequate geographic
representation of the province, and provide the greatest opportunity to interview the broa dest
cross section of both sociodemographic and socioeconomic groups.
These groups included:
1. Large Urban (Toronto, Brampton, Mississauga, York Region)
2. Urban Regional (Ajax)
3. Medium Urban (Barrie)
Survey questions were organized into four main areas: (1) Awareness/Attitudes (2)
Accessibility; (3) Motivation for use and (4) demographic information related to age, ethnicity,
education and income.
Questionnaires were pre-tested and refined prior to conducting the official survey. The pre-test
allowed for wording refinements and changes to the ordering of the questions. The finalized
survey was conducted over a four week period beginning in the second week of December
2018 and running through January 2019. Teams of two enumerators and one site supervisor
were sent to each municipality for a period of four days each, spending 6 h at each survey site.
Questionnaire “booths” were set up in spaces with high foot traffic (namely malls, arenas and
public commons areas). Enumerators were asked to approach members of the public, explain
who they were and the purpose of the study, and requested approximately 10–15 min of the
participant's time to complete the survey. A five dollar Tim Horton’s Café and Bake shop gift
card was used to incent participation.
A mix of convenience and quota sampling was employed to ensure that survey participants
reflect the relative proportions of Ontario’s population. Survey responses were recorded by
hand and later electronically archived and analyzed using Provalis Word Stat, Microsoft Excel
and Microsoft Word.
A total of 901 responses were successfully recorded (out of 2422 approached) for a response
rate of 37.2%
Generally speaking, Likert scales using ordinal ranking were used to classify survey responses.
Page 48
It is important to note that the data gathered from our surveys is based on self -reported
behavior, and not observed behavior. Self-reported measures of environmental awareness and
participation tend to be overstated. This phenomenon is known as the value action gap.
A summary of select survey results are shown below.
Levels of Participation and Motivators for Participation
Figures 1 through 4 below summarize household responses regarding self-reported levels of textile
donation and stated motivators for participation
Fig 1.
Fig 2.
Page 49
Fig 3.
Fig 4.
Consistent with the findings from the 2016 survey, surveyed households report participating in textile
donation to some degree (at least once every three months) , with the most popular re use method
being “hand me downs” to relatives and friends. The primary motivator for making a donation was
rooted in altruistic motives “helping less fortunate”, or providing assistance to members of a broader
kinship network.
Of note, donations made to a clothing drop off bin or a physical retail site accounted for approximately
half of all used textiles reported by our respondents.
Page 50
Credibility and Awareness
The majority of survey respondents indicated that having “municipally approved branding” (on clot hing
donation bins, in the store etc.) would directly incent participation, by reducing uncertainty regarding
the operator and destination of donated material (as shown in figures 5 and 6).
More than 65% of all respondents strongly agreed (or agreed) that municipally branded bins would
encourage them to donate more, while 60% of all respondents felt that municipal branding reduced
uncertainty. As noted in the 2016 study, uncertainty regarding what happens to a donation is sufficient
to discourage diversion behavior, as households want to feel that their donations are being used in a
socially, environmentally and economically responsible way.
Fig 5.
Fig 6.
35%
30%
17%
11%
7%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Strongly Agree Agree Neither Agree or
Disagree
Disagree Strongly
Disagree
"Approved Bins" (Municipal
Branding) would encourage me to
donate
36%
23%
19%
15%
7%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Strongly Agree Agree Neither Agree or
Disagree
Disagree Strongly
Disagree
"Approved Bins" (Municipal
Branding) reduces my uncertainting
regarding my donation
Page 51
Of note in figure 7, households still have extreme difficulty distinguishing between charitable and non-
charitable bins, exacerbating the confusion and frustration on the part of the consumer regarding who
are legitimate collectors, and who are charitable masqueraders. This ultimately impedes household
participation in textile diversion initiatives, as shown in Figure 8.
Fig 7.
Fig 8.
9%11%
15%
34%31%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Strongly Agree Agree Neither Agree or
Disagree
Disagree Strongly
Disagree
I can readily tell the difference
between a charitable bin and a
charity masqurader
8%11%
15%
31%
35%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Strongly Agree Agree Neither Agree or
Disagree
Disagree Strongly
Disagree
I would make a donation without
knowing about what happens to the
clothing after
Page 52
Responsibilities of Municipalities and Retailers in educating the public
about textile diversion
Perhaps the most salient finding from the follow up study is that households feel that both the retailer
(steward selling the clothes) and municipalities bare a shared responsibility in educating households
about what to do with textiles at end of life (as shown in figures 9 -10)
Fig 9.
Fig 10.
Page 53
Lack of Access/Opportunity
Despite efforts on the part of both municipalities and clothing collectors, majority of survey respondents
indicated that they did have readily available access to clothing donation bins (or other drop off points)
in their neighborhoods.
This suggests that clothing collectors continue to work with municipalities in placing collection points in
high density, well trafficked areas to maximize access for the public.
Fig 11.
Page 54
From: Patenaude, Lindsey
To: Patenaude, Lindsey
Subject: FW: Speed Limit in Northglen Community, Bowmanville
Date: Wednesday, November 4, 2020 1:35:43 PM
From: Laurel Kahler <laurel.kahler@hotmail.ca>
Sent: November 4, 2020 12:00 PM
To: ClerksDepartment@clarington.net
Subject: Speed Limit in Northglen Community, Bowmanville
Good morning,
I am writing to request that the speed limit on residential streets in the Northglen
community be reduced from the current 50 km per hour to a more reasonable 35 km per
hour.
Since moving into the community in May of 2019, I have been horrified at the reckless and
dangerous driving in this neighbourhood. In fact beginning in August 2019 I reached out
to the Traffic Officer at DRPS (calls never returned), Slav Spotrykus (calls never returned),
Robert Brazina, Lindsay Parks, Ron Hooper, and finally Ron Albright who recommended
that I send this email.
There was apparently a study done regarding speed on William Fair (the street that I live
on) in February of 2019. This is totally outdated data since the size and occupancy level of
the subdivision has dramatically increased since then. William Fair Drive does not have
any stop signs on it - there is a straight run from Middle Road right through to the highway.
Vehicles are speeding on all streets both day and night. Drivers also do not obey Stop
signs and there have been several serious collisions resulting. In fact, when Ron Albright
came to meet me at my home he witnessed a vehicle drive right through the Stop sign at
Kenneth Cole and William Fair.
I was shocked to hear that the residential speed limit was so high, especially when the limit
on the highway near Longworth is 60. This seems to be very unreasonable, and very
dangerous to the families with small children as well as people walking in the
neighbourhood. I have observed that residential streets in Oshawa are posted at 35, and
also that main streets such as Simcoe and Taunton have speed limits of 50.
EXTERNAL
Page 55
I appreciate you bringing this item to your next Council meeting which I understand is
next week. I would also appreciate an opportunity to appear virtually at the meeting to
answer any questions and provide additional information.
Thank you for your consideration. I look forward to hearing the next steps.
Sincerely,
Laurel Kahler
34 William Fair Drive
905 419 4960
Page 56
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: PWD-003-20
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: RC.D.01.34 By-law Number:
Report Subject: Proposal to Close and Convey a Portion of an Unopen Road
Allowance (Found Farm) Situated Between Lot 34 & 35, Concession
1, Former Township of Darlington
Recommendations:
1. That Report PWD-003-20 be received;
2. That Part 1 on Plan 40R-31088 of the road allowance between Lots 34 & 35, Con 1,
found at Attachment 1 be declared surplus and conveyed to Tribute (Prestonvale)
Ltd. for the appraised value;
3. That the applicant pay all applicable costs and fees for the preparation and
registration of the transfer, including HST;
4. That Council approve the draft By-law found at Attachment 2 to Report PWD-003-20
to close and convey Part 1 of the road allowance between Lots 34 & 35, Con 1, on
Plan 40R-31088; and
5. That all interested parties listed in Report PWD-003-20 and any delegations be
advised of Council’s decision.
Page 57
Municipality of Clarington Page 2
Report PWD-003-20
1. Background
1.1. On December 19, 2019, Council passed Resolution #GG-55-26 to provisionally approve
the closure and conveyance of the unopened road allowance. The road allowance in
question is in the vicinity of Prestonvale Road in Courtice.
1.2. As indicated in Report EGD-017-19, the Acting Director of Engineering Services at the
time had reviewed the application and determined that the portion of the road allowance
is not required for Municipal purposes.
1.3. The applicant has paid the application fee of $500 and has completed reference plan
40R-31088 found at Attachment 1. The applicant has also paid for an appraisal
obtained by the Municipality. The application has been circulated to all appropriate
parties and agencies with no outstanding concerns.
1.4. The applicant has agreed to compensate the Municipality for the appraised value.
2. Value
2.1. The appraisal was completed on March 11, 2020. The appraised value will be circulated
to Council in a confidential memorandum to accompany this report.
3. Road Closure
3.1. Subsection 34(1) of the Municipal Act, 2001 provides that “a by-law permanently closing
a highway does not take effect until a certified copy of the by-law is registered in the
proper land registry office”. Upon Council’s enactment of the road closure by-law found
at Attachment 2, the Municipal Solicitor will submit it to the land registry office for
registration.
Report Overview
The following is a report that recommends that a portion of the unopened road allowance
situated between Lots 34 and 35, Concession 1, former township of Darlington be declared
surplus and be closed and conveyed to the adjacent property owner. The subject portion is
required by Tribute (Prestonvale) Ltd. to facilitate their development proposal within the
Southwest Courtice Secondary Plan Area.
Page 58
Municipality of Clarington Page 3
Report PWD-003-20
4. Concurrence
This report has been reviewed by the Municipal Solicitor who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Council close and convey the surplus road
allowance for the appraised value plus applicable costs and approve the draft By-law.
Staff Contact: Karen Richardson, Development Manager, 905-623-3379 x2327 or
krichardson@clarington.net.
Attachments:
Attachment 1 – Reference Plan 40R-31088
Attachment 2 – Draft By-law 2020-XX
Interested Parties:
The following interested parties will be notified of Council's decision:
Tirbute (Prestonvale) Ltd.
Page 59
Page 60
Attachment 2 to Report PW -003-20
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 Ext. 2131
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2020-XXX
Being a by-law to authorize the closure and conveyance of a road
allowance and the conveyance of a road allowance.
WHEREAS the Council of The Corporation of the Municipality of Clarington has
approved the recommendations of Report PW -003-20, and deems it desirable to
pass this by-law; and
NOW THEREFORE be it enacted and it is hereby enacted as a by -law of the
Corporation of the Municipality of Clarington as follows:
1. That the property described as Part of the road allowance between Lots
34 and 35, Con 1, Part 1 on Plan 40R-31088, (in the former Township
of Darlington), now in the Municipality of Clarington, is hereby closed;
2. That the Municipal Solicitor be authorized to take all action necessary to
effect the transfer of Part of the road allowance between Lots 34 and 35,
Con 1, Part 1 on Plan 40R-31088.
Passed in Open Council this ___ day of November, 2020
_______________________________
Adrian Foster, Mayor
_______________________________
C. Anne Greentree, Municipal Clerk
Page 61
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: CSD-011-20
Submitted By: George Acorn, Director of Community Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Updating of Tourism Oriented Directional Signage
Recommendations:
1. That Report CSD-011-20 be received;
2. That Council approve either Option A or Option B for the Tourism Oriented
Directional Signage (TODS) as presented;
3. That staff be directed to proceed with the replacement of the existing TODS in
coordination with the Ontario Ministry of Transportation (MTO); and
4. That the Clarington Tourism Advisory Committee and all other interested parties be
advised of Council’s decision.
Page 62
Municipality of Clarington Page 2
Report CSD-011-20
1. Background
1.1 The TODS program is administered by the Ministry of Heritage, Sport, Tourism and
Cultural Industries. The current TODS were installed in July 2000, and last updated in
2012 with the images that are currently in place.
1.2 The three TODS are in high volume traffic areas along our highway corridors. These
signs promote local tourism and are located at Clarington’s main gateways, namely
eastbound Hwy 401 (Courtice Road exit), westbound Hwy 401 (Newtonville Road exit),
and southbound Hwy 115 at Hwy 35 connection. The location of the signs allows for
visitors to recognize when they enter the Municipality.
1.3 The current TODS are now eight years old. The three signs require refurbishment.
While the signs receive annual maintenance, the billboards are damaged and worn, with
Clarington having some of the oldest signage along Hwy 401. The Ministry TODS
program suggests that signs are guaranteed for five years and that is up to each
Municipality to develop their own replacement cycle.
Report Overview
In addition to being a great place to live, work and play, Clarington is also a popular
destination for visitors. Our community has much to offer “out of town” visitors either for day
trips or for longer durations. It is the responsibility of our Tourism staff, in collaboration with
Clarington’s Tourism Advisory Committee (TAC), to promote what our community has to
offer to both our residents and potential visitors to Clarington.
An important component for the attraction of non -resident visitors is to have highly visible
“gateway” signage on the well travelled highways entering the Municipality. The current
Tourism Oriented Directional Signage (TODS) are located adjacent to the eastbound lanes
of 401 at the Courtice Road exit, the westbound lanes of Highway 401 at the Newtonville
Road exit and the southbound lanes of Highway 115 at the Highway 35 junction.
The existing signs have been in place since 2012 and need replacement. Staff see this as
an opportunity to update the imaging on these signs and are seeking Council’s approval on a
new design. Following approval of the design, staff will move forward to have the existing
signs replaced with an anticipated completion in spring 2021.
Tourism staff have worked with the Tourism Advisory Committee to design two options for
Council’s consideration. Both options take into consideration the recently approved
Corporate Branding Guidelines and are aligned with the strategic direction of the TAC.
Funding for the replacement of the three existing signs will come from monies Clarington has
received from FedDev Ontario though the Tourism Industry of Ontario’s Regional Recovery
and Relief Fund.
Page 63
Municipality of Clarington Page 3
Report CSD-011-20
2. Proposed Sign Replacement Plan
2.1 Council recently approved a key document that supports the need to update the TODS.
The Tourism Advisory Committee's strategic direction was presented in the Committee
meeting minutes that appeared on the September 16, 2019 Council agenda.
Additionally, the new images conform to the recently approved Corporate Branding
Guidelines.
2.2 When staff began the process to update the signs, Tourism and Communications staff
worked to include current branding guidelines, existing marketing campaigns, and MTO
guidelines and recommendations. The design of the proposed new signs reflects
Tourism's mission and aligns with TAC’s strategic direction for Tourism in Clarington
and has received their endorsement.
2.3 The process for updating the signs will be administered with Canadian TODS Limited, a
subsidiary of Interstate Logos. The approximate cost to replace the three TODS is
$8,500 and takes approximately three months to complete, following submission of the
final artwork. This past summer we received funding from Ontario's Regional Relief and
Recovery Fund, through FedDev Ontario, specifically to aid the recovery of the
important tourism industry. The cost of updating the TODS fits within the guidelines for
the funds and will be used for the project. The ongoing cost for maintenance of these
signs will be included in the Department’s annual operating budget.
2.4 Staff have presented two options for Council to consider (Attachment 1.) As previously
identified, both options conform to the Corporate branding guidelines and are consistent
with the strategic messaging for the TAC.
2.5 With the recent expansion of Highway 407 to Highway 35/115, staff have also placed
the Municipality on the waiting list to add a TODS on the eastbound 407 as you enter
the Municipality. Unfortunately, COVID-19 has delayed the MTO moving forward with
the TODS program for this new section of the highway. Staff will continue to monitor the
progress on this and will update Council as appropriate.
3. Concurrence
Not Applicable.
4. Conclusion
4.1 It is respectfully recommended that Council consider both design options and provide
staff a decision on Option A or Option B so that staff can commence the process to
replace the TODS at the locations indicated in this report.
Page 64
Municipality of Clarington Page 4
Report CSD-011-20
4.2 Staff, along with the TAC, are confident the updating of the images and the signs in
these strategic locations will refresh the message Clarington is presenting to the
thousands of vehicles that travel into or through the Municipality daily. This, along with
other marketing measures, will help promote Clarington as a destination for tourism and
will be beneficial to our tourism partners across the Municipality.
Staff Contact: Lee-Ann Reck, Manager, Client Services, 905-623-3379 ext. 2508 or
lreck@clarington.net.
Attachments:
Attachment 1 - Tourism Oriented Directional Signage Options
Interested Parties:
The following interested parties will be notified of Council's decision:
Clarington Tourism Advisory Committee
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Highway
Billboards
Update 2020
Page 66
Clarington Tourism is updating three billboards posted on Highway 401 Eastbound, Highway 401 Westbound
and Highway 115 Southbound. The billboards are prominently placed as you enter the Municipality.
The current billboards use an outdated logo and imagery. The “Information - Exit 432” banner at the bottom
will also be updated.
Highway 115 Southbound Highway 401 Eastbound Highway 401 Westbound
Updating the Tourism
billboards
Current signage
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Examples from other
Municipalities
Page 68
Representing our community
promote Clarington as an authentic destination through
telling our collective community story and creating an emotional connection to Clarington – a place that reminds you
of home, a place people embrace and want to return to.
Imagery & theme
Some common and key elements of our diverse community that can be depicted in the signs include:
• Waterfront
• Agriculture/Rural Scenery
• Parks and Trails
• Family Connection
• Simple Life
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Proposed design option #1
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Proposed design option #2
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Proposed Designs
The following proposed images represent key attributes of our community including rural areas and agriculture. The images
experience more.
“Next 7 exits” will be featured on the signs displayed along Highway 401 but not along Highway 115.
#2
#1#1
#2
Highway 401 options: Highway 115 options:
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Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: CSD-012-20
Submitted By: George Acorn, Director of Community Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Orono Town Hall Elevator Project – Additional Funding
Recommendations:
1. That Report CSD-012-20 be received; and
2. That additional funds as indicated in Report CSD-012-20 be approved.
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Municipality of Clarington Page 2
Report CSD-012-20
1. Background
1.1 At the April 6, 2020 Joint Committee Meeting, Council approved Resolution # JC -025-
20, approving the award of the contract for the Orono Town Hall Accessible Elevator
Addition and Universal Washroom, as recommended in COD-009-20.
1.2 MVW Construction and Engineering Inc. was the successful bidder, with a total bid
amount of $414,462 (Net HST Rebate).
1.3 The total funds required for this project were $447,000 (Net HST Rebate,) which
included construction costs of $414,462 (Net HST Rebate) and other related costs such
as design, inspection, contract administration and contingencies of $32,538 (Net HST
Rebate), which were in the approved budget allocation.
2. Project Challenges
2.1 Construction commenced on the Orono Town Hall on June 16, 2020 and is scheduled
for completion in January 2021. Following the award of the project to MVW
Construction, additional work, not included in the original tender was identified. This
work included repairs on a failed roof section, life safety enhancements for the elevator,
unknown structural repairs and the upgrading of the brick material to meet the heritage
requirements for the project.
2.2 This project was approved with a small contingency and the work noted above, as well
as other changes during construction, far exceeded that amount. Staff are confident the
approval of the additional funds will allow us to complete the project to the satisfaction of
all involved.
Report Overview
In April of 2020, Council approved the award of the contract for the Orono Town Hall
Accessible Elevator Addition and Universal Washroom project to MVW Construction and
Engineering Inc. Following the commencement of construction this past June, a number on
items that were not known at the time of tendering have been discovered, which will have a
cost impact on the project.
We are requesting an additional $50,000 be approved for this project. The work is scheduled
to be completed in January 2021. Staff have identified funds in the 2020 capital budget that
will assist in covering some of the additional costs.
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Municipality of Clarington Page 3
Report CSD-012-20
3. Financial Information
3.1 The total funds required for the Orono Town Hall accessibility upgrades exceed the
approved budget allocation. This project requires an additional $50,000 to be
transferred into the Orono project and will be funded from the following:
Description Account Number Amount
Roof Replacement –
Various Buildings (2020 Budget)
110-36-370-83687-7406 $11,300
Municipal Capital Works Reserve Fund 511-00-000-00000-7418 $38,700
4. Concurrence
4.1 This report has been reviewed by the Director of Finance / Treasurer who concurs with
the recommendations.
5. Conclusion
5.1 It is respectfully recommended that Council approve the recommendation to provide the
additional $50,000 required to complete the Orono Town Hall Accessible Elevator
Addition and Universal Washroom project.
Staff Contact: George Acorn, Director of Community Services, 905-623-3379 ext. 2502 or
gacorn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 75
Staff Report
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Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: LGS-003-20
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: December Parking
Recommendations:
1. That Report LGS-003-20 be received;
2. That courtesy parking for Downtown Bowmanville be provided for the month of
December 2020;
3. That Staff will work with the Bowmanville BIA to develop a further parking
recommendations for downtown Bowmanville; and
4. That all interested parties listed in Report LGS-003-20 and any delegations be
advised of Council’s decision.
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Municipality of Clarington Page 2
Report LGS-003-20
1. Background
1.1 At the request of the Bowmanville BIA, at the October 28, 2019 Council meeting,
Council approved a month-long trial for free parking in downtown Bowmanville for
December 2019 and directed staff to report back on the trial.
1.2 As a result of difficulties business owners are experiencing during the current Pandemic,
correspondence was received from the BIA (Attachment 1) requesting relief from
Parking Enforcement for the month of December.
1.3 With the recent request, and in discussion with the BIA, at this time it would be
beneficial to bag the meters for the month of December. Enforcement of the two-hour
parking limit will continue in order to assist in providing parking availability to
consumers.
1.4 The Municipal Law Enforcement Division will engage with the BIA in 2021 for a more
comprehensive review for a downtown parking strategy.
2. Concurrence
Not Applicable
3. Conclusion
It is respectfully recommended that courtesy parking for Downtown Bowmanville be
provided for the month of December 2020, and further Staff will work with BIA and
report back on a more strategic parking plan.
Staff Contact: Duncan Anderson, Manager Municipal Enforcement, 905-623-3379 Ext 2110 or
danderson@clarington.net.
Attachments:
Attachment 1 – BIA request
Interested Parties:
List of Interested Parties available from Department.
Report Overview
A report requesting courtesy parking for month of December 2020 due to current Pandemic.
Page 77
PO BOX 365, Bowmanville, ON, L1C 3L1
October 14, 2020 delivered via email
Anne Greentree
Municipal Clerk, Municipality of Clarington
Re: December Free Parking in Downtown Bowmanville
Dear Ms. Greentree,
At the October 13, 2020 meeting of the Board of Management of the Historic Downtown Bowmanville
Business Centre (BIA) a motion was passed regarding December free parking in downtown Bowmanville.
The motion was as follows:
THAT due to special circumstances related to COVID-19 a letter of request be sent to Council
asking that parking enforcement be paused for the month of December 2020 only, without
formal bagging of parking meters.
The Board recognizes the challenges that arose with the bagging of parking meters during the December
2019 pilot project, particularly that of business owners and employees utilizing spaces for all-day
parking, leaving little availability for its intended use. However, the COVID-19 pandemic has brought its
own set of unique challenges and efforts to encourage shopping locally, especially during the holiday
season are paramount. For this reason, the Board agreed that the continued collection of parking fees
during the month of December may deter some of the abuse of the ‘free’ parking but the temporary
suspension of enforcement would recognize the financial struggles many in our community are facing.
The Board respectfully requests that Council consider passing a motion that would see a temporary
suspension of parking enforcement for the month of December 2020.
Sincerely,
Laura Holmes
Secretary, Bowmanville BIA
cc. Duncan Anderson, Legislative Services
Page 78
Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-038-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#:
Report Subject: Investment Options Update
Recommendation:
1. That Report FND-038-20 be received; and
2. That the Director of Financial Services/Treasurer be directed to work with the ONE JIB
to become a member of the joint investment board and adopt the prudent investor
standard.
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Municipality of Clarington Page 2
Report FND-038-20
1. Background
Previous Report to Council
1.1 At its meeting on October 28, 2019, Council passed resolution #C-368-19 to table report
Resolution #C-367-19 dealing with Report FND-028-19 to the November 9, 2020
General Government Committee meeting. For reasons outlined in Report FND-038-19,
Staff recommends that Report FND-028-20 be received for information.
1.2 Report FND-028-19 report was asking Council to provide guidance to staff to continue
to work with ONE Investment to bring back a new Investment Policy Statement (IPS)
and the necessary agreements to establish a new Joint Investment Board (JIB) and
implement the Prudent Investor (PI) regime.
1.3 Subsequent to that meeting, ONE Investment worked with six municipalities to establish
the ONE JIB. These municipalities include:
a. Town of Whitby;
b. District of Muskoka;
c. Town of Bracebridge;
d. Town of Huntsville;
e. Town of Innisfil;
Report Overview
The 2020 investment returns for the Municipality have significantly declined as a result of the
global pandemic. The current legal list of investments are highly restrictive and force the
Municipality into very specific areas of investing, primarily government bonds or bank
GICs/bonds.
In 2019, municipalities could begin to adopt the prudent investor standard which would allow
them to invest in any type of investment; however, the governance for this type of investing
is prescribed by the Province of Ontario and requires the establishment of an independent
investment board.
Since the previous report on the matter, a group of six municipalities have established a joint
investment board and have begun to invest on behalf of member municipalities. The City of
Barrie has also established an investment board however it has not yet passed an
investment plan.
Financial Services staff continue to recommend that a change in the investment approach is
necessary in order to improve the investment returns and mitigate tax levy increases.
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Municipality of Clarington Page 3
Report FND-038-20
f. City of Kenora;
1.4 As the direction in report FND-028-19 is now outdated, it is recommended that the
report be received for information. The Municipality of Clarington is not able to
participate as a founding member in the ONE JIB.
1.5 For full disclosure, the author of this report is a member of the Board of Directors of
ONE Investment Inc. This appointment was through the MFOA and is overseeing all of
the operations of ONE Investment Inc., not just the prudent investor operations.
Reference to the ONE JIB is a reference to an independent municipal services board
which was established by six municipalities under the Municipal Act, 2001 which
receives services from ONE Investment. The author is not on the ONE JIB and is not
compensated by either ONE JIB or the ONE Investment Inc.
Investment Rules for Municipalities
1.6 Municipalities in the Province of Ontario by default are allowed to invest in a “legal list”
of eligible investments as outlined in O.Reg 438/97. This list is predominantly comprised
of bank bonds, government bonds, and deposit instruments (guaranteed investment
certificates). Municipalities may not invest directly in equities (unless through ONE
Investment), may not invest in corporate bonds with a maturity greater than five years
(unless through ONE Investment), and may only invest in investments rated AA or
higher.
1.7 Effective January 1, 2019, municipalities in Ontario have been provided the option to
pass a by-law to elect into the prudent investor standard. This allows the municipality to
invest in any investment provided they follow certain requirements. A requireme nt is the
creation of a municipal services board called an Investment Board (or a Joint
Investment Board). The Investment Board is independent of Council and may not
include any members of Council or staff (except for up to 25 per cent of the Board may
be municipal treasurers).
1.8 As of October 16, 2020 the only investment boards established under the prudent
standard are the City of Toronto (under the City of Toronto Act), the City of Barrie
(established in 2020) and the ONE JIB (a joint board of six participating municipalities).
1.9 Report FND-014-19 provided information on the changes to the investment regulations
and asked Council to determine if the Municipality should look at the prudent investor
standard or continue with the legal list. At that time, Council provided direction to work
towards prudent investor and the establishment of a joint investment board through
ONE Investment.
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Municipality of Clarington Page 4
Report FND-038-20
Current Investment Realities
1.10 Since the beginning of March 2020, the interest returns on fixed incomes have been
significant reduced; there was already a trend towards decreasing fixed income returns
however the pandemic exacerbated this decline.
1.11 Investment advisors, including our advisor with RBC Dominion, are expecting fixed
income returns to remain low for several years. There continues to be the risk of
negative returns. Our advisor has been recommending that we look outside of the
existing areas that we can invest into areas such as equities or corporate bonds for long
term holdings.
1.12 Staff are not expecting GIC interest rates to return for several years and are loo king at
ways to improve the ability of the Municipality to earn a return, which mitigates future tax
levy increases. We have started to move more into the ONE Fund portfolios for equities
(which have rebounded to pre-Pandemic levels).
1.13 Even if investing in ONE Investment portfolios, the investments are still restricted to the
legal list of investments. This restricts equities to Canadian equities, and fixed income
investments to AA- or higher. This restricts the ability to properly diversify investments to
reduce risks.
2. Options
2.1 As previously outlined, the best option for the Municipality to increase its investment
returns is to look at the prudent investor option. This provides that all investments would
be available to the Municipality and will improve the ability to properly diversify.
2.2 Prudent Investor would require the establishment of a Municipal Services Board which
is independent of Council (only the Treasurer may sit on it) and would have care and
control of the Municipality’s investments.
2.3 Two options for a board are available, a Clarington specific investment board or we
could establish a joint board with another municipality. Staff are not aware of any local
Durham municipalities that would be interested, the Town of Whitby was a founding
member of the ONE JIB.
2.4 There is currently one joint investment board established in the Province of Ontario, the
ONE JIB. The advantage with a joint board is that the cost of running the board and
hiring managers are shared between all the participating parties.
2.5 There is only one municipality, other than the City of Toronto, that has established an
investment board and that is the City of Barrie. The City of Barrie’s investment board
has determined that it will allow staff to continue to make the investment decisions;
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Municipality of Clarington Page 5
Report FND-038-20
however, there are two full-time investment staff in the City of Barrie. If we were to
establish our own board there would be costs associated with compensating the
members of the board, as well, we would either have to pay for investment managers or
hire qualified staff to do the active investing in house. The Municipality currently does
not have any licensed or qualified investors.
2.6 The third option is to remain on the legal list of investments. This will restrict our ability
to find higher returns but would not cost the Municipality and additional fees.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that the Municipality work with ONE Investment staff with
the goal of entering the ONE JIB and adopting the prudent investor standard. As an
alternative, or in combination with the recommendation, ONE Investment may be invited
to present to Committee at a future meeting on the municipal investment environment.
Staff Contact: Trevor Pinn, Director of Financial Services/Treasurer, 905-623-3379 ext. 2602
or tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
a. ONE Investment
Page 83
Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-039-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#:
Report Subject: Request of Extension for Asset Management Regulation Implementation
Recommendation:
1. That Report FND-039-20 be received;
2. That the letter dated October 22, 2020, from the Municipal Finance Officers Association
of Ontario attached to report FND-039-20, as attachment 1, be received for information;
3. That the draft resolution attached to report FND-039-20, as attachment 2, be approved;
and
4. That all interested parties listed in Report FND-039-20 and any delegations be advised
of Council’s decision.
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Municipality of Clarington Page 2
Report FND-039-20
1. Background
Asset Management Regulations
1.1 On January 1, 2018, the Province of Ontario enacted O.Reg. 588/17 Asset
Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and
Prosperity Act, 2015.
1.2 The regulations outlined several requirements for the improvement of municipal asset
management planning over a phased period of time starting with July 1, 2019 and
ending July 1, 2024. Thereafter, there are requirements for regular review of the
enhanced asset management plans.
Strategic Asset Management Policy
1.3 The first requirement was the adoption of a strategic asset management policy on or
before July 1, 2019. This policy must be reviewed and updated as necessary at least
every five years.
1.4 The Municipality passed this policy in on April 29, 2019 through the adoption of report
FND-010-19 and is in compliance with the regulations.
Asset Management Plans, Current Levels of Service
1.5 The regulations require that every municipality shall prepare an asset management plan
in respect of its core municipal infrastructure assets by July 1, 2021 and in respect of all
its other municipal infrastructure assets by July 1, 2023.
1.6 The regulations have specified specific information that must be included in the asset
management plans. These requirements provide more information than in prior versions
of asset management plans, in an effort to improve the overall reporting of muni cipalities
in the Province of Ontario.
Report Overview
The Municipality of Clarington is required to meet certain legislated requirements for the
establishment of asset management plans by July 1, 2021. The current COVID -19 pandemic
has had an impact on all municipalities ability to meet these requirements. The uncertainty of
what current levels of service will be, the ability to fund current lifecycle activities, and
staffing resources being focused on pandemic response make it difficult to complete these
requirements by July 1, 2021. While the Municipality will fulfill these requirements however
necessary, it is felt that a delay in the reporting would provide for better information collection
which will facilitate decision making into the future.
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Municipality of Clarington Page 3
Report FND-039-20
1.7 Required information includes, but is not limited to:
a. For each asset category, the current levels of service being provided, determined in
accordance with the qualitative descriptions and technical metrics outlined by the
regulations;
b. The current performance of each asset category, determined in accordance with the
performance measures established by the municipality and based on data over the
preceding two calendar years;
c. For each asset category, the summary of assets in the category, replacement cost
of the assets, average ages of the assets in the category, information on the
condition of the assets, and a description of the municipality’s approach to assets
the condition of the assets;
d. The lifecycle activities needed to be undertaken to maintain the current levels of
service for the ten years following the current year; and
e. Certain growth criteria and expected capital expenditures as outlined in the
regulations.
Asset Management Plans, Proposed Levels of Service
1.8 By July 1, 2024, municipalities are required to have additional information included in
their asset management plans for all of their assets. The additional information includes:
a. For each asset category the proposed levels of service for each of the following ten
years;
b. An explanation of why the proposed levels of service are appropriate for the
municipality based on specific assessments;
c. The proposed performance of each asset category for ten years as determined in
accordance with the performance indicators adopted in Phase II (above);
d. A lifecycle and financial strategy for each asset category over the ten year period
including the lifecycle activities to be undertaken, the annual costs required over the
period, the funding over the period and how the municipa lity will overcome the
funding shortfall; and
e. Growth-related information on the impact of growth on the existing assets of the
municipality over the ten-year period.
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Municipality of Clarington Page 4
Report FND-039-20
2. Request for Extension Due to COVID-19
2.1 On October 22, 2020, the Municipal Finance Officers’ Association of Ontario (MFOA)
wrote a letter (attachment #1) to the Honourable Laurie Scott, Minister of Infrastructure
advocating for a one-year extension to the deadlines outlined in O.Reg.588/17
2.2 The MFOA has also prepared a draft resolution for member municipalities to consider
adopting to indicate their support for this extension (attachment #2).
2.3 With municipal resources being used to respond to the pandemic, the uncertainty of
long-term impacts on services and infrastructure needs, a one-year pause to these
deadlines will provide more realistic asset management plans.
2.4 Staff feel that a one-year delay will allow for better information to be included in the
asset management plans. Decisions are best made when the information is timely,
accurate and realistic; with the current pandemic it is hard to determine what changes to
the lifecycle costs and levels of service may occur.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council support the request from the MFOA for a
one-year extension to O.Reg 588/17 and adopt the attached resolution.
Staff Contact: Trevor Pinn, CPA, CA, Director of Financial Services/Treasurer, 905-623-3379
ext.2602 or tpinn@clarington.net.
Attachments:
Attachment 1 – Letter dated October 22, 2020 from MFOA President Trevor Pinn requesting a
one-year extension to the deadlines under O.Reg. 588/17
Attachment 2 – Draft resolution of support for a one-year extension
Interested Parties:
The following interested parties will be notified of Council's decision:
a. Municipal Finance Officers’ Association of Ontario
b. Ontario Ministry of Infrastructure
c. Ontario Ministry of Municipal Affairs and Housing
d. Lindsay Park, MPP Durham
Page 87
2169 Queen Street East, 2nd Floor, Toronto, Ontario M4L 1J1 T: 416-362-9001 F: 416-362-9226
www.mfoa.on.ca www.oneinvestment.ca
Hon. Laurie Scott
Minister of Infrastructure
5th Floor
777 Bay St.
Toronto, ON M7A 2J3
October 22, 2020
Dear Minister Scott,
RE: One-year extension of deadlines in O. Reg. 588/17: Asset Management
Planning for Municipal Infrastructure under the Infrastructure for Jobs and
Prosperity Act, 2015
I am writing on behalf of the Municipal Finance Officers’ Association of Ontario, and the
municipalities it serves, to request a one-year extension of all upcoming deadlines in O.
Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the
Infrastructure for Jobs and Prosperity Act, 2015 (O. Reg. 588/17).
The Municipal Finance Officers’ Association of Ontario (MFOA) is the professional
association of municipal finance officers with more than 2,300 individual members. We
represent individuals who are responsible for handling the financial affairs of
municipalities and who are key advisors to councils. MFOA is a strong advocate for best
practices that encourage long-term fiscal sustainability, including long term financial
planning and asset management planning.
In recent years, MFOA and the Province have worked together to support municipalities
on their asset management (AM) journeys. Our collaboration has resulted in a range of
useful resources, including tip sheets, a strategic AM planning policy development
toolkit, a guide on creating AM communities of practice, an AM framework, a self
assessment tool, training, and the provision of professional one-on-one AM consulting,
among other supports. MFOA, like the Province, believes in the fundamental
importance of AM planning.
But we have also heard our members. As noted in your statement to the Standing
Committee on Finance and Economic Affairs on July 30, 2020, municipalities were
“among the hardest hit” by the economic shutdown necessitated by the COVID-19
pandemic. This hit has and continues to be both financial and operational in nature.
Since March, municipalities have declared states of emergency, redeployed resources,
contained costs (including hiring freezes), and rightly prioritized the immediate needs of
stakeholders. Given these pressures, municipalities have not had the capacity to work
on meeting the 2021 deadline in O. Reg. 588/17 and as we are in a second wave and a
return to a modified stage 2 in some parts of the Province with no end in sight and the
possibility of extended restrictions elsewhere, it is unlikely that current capacity
challenges will be resolved in the short-term.
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Municipal Finance Officers’ Association of Ontario 2
We are also concerned that revenue losses in some municipalities will result in re-
evaluations of capital plans, including AM plans. AM planning completed during a period
of high revenue uncertainty is unlikely to be very reliable. Plans done after a revenue re-
evaluation post COVID provides confidence that AM plans have taken into account the
COVID impacts and that they are more up to date and robust.
Similar to the Public Sector Accounting Board’s one-year deferral of the effective date of
upcoming standards, MFOA recommends a one-year extension of all upcoming
deadlines in O. Reg. 588/17. In the short-term, an extension will help municipalities
focus on pandemic management. In the long-term, extending timelines will ensure
municipalities can produce meaningful work that embodies the spirit of AM that reflects
new post COVID realities.
Throughout the pandemic, we have seen how much can be achieved when
municipalities and the provincial government work together to achieve a common goal.
Should you wish to follow up on this letter, please contact MFOA Executive Director,
Donna Herridge (donna@mfoa.on.ca).
Sincerely,
Trevor Pinn, CPA, CA
President
cc. Hon. Steve Clark, Minister of Municipal Affairs and Housing
Page 89
MFOA Request for One Year Extension of Deadlines in O. Reg. 588/17 - Sample
Resolution
WHEREAS the COVID-19 pandemic has had significant financial and operational impacts on
Ontario municipalities;
AND WHEREAS municipalities have had to divert resources towards addressing the immediate
needs of the pandemic and maintaining service delivery standards despite evolving restrictions
and limited funds;
AND WHEREAS the Government of Ontario has delayed timelines with respect to several
pieces of legislation;
AND WHEREAS the Government of Ontario has regulated municipal asset management
through O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the
Infrastructure for Jobs and Prosperity Act, 2015;
AND WHEREAS O. Reg. 588/17 mandates that every municipality shall prepare an asset
management plan in respect of its core municipal infrastructure assets by July 1, 2021, and in
respect of all of its other municipal infrastructure assets by July 1, 2023;
AND WHEREAS the key components of an asset management plan as required by the
regulation are:
1. Infrastructure asset inventory
2. Levels of service
3. Lifecycle management and financial strategy
AND WHEREAS there is a concern amongst Municipal Finance Officers’ Association of Ontario
(MFOA) members and their municipalities that current capacity challenges (redeployment of
staff, and lack of available resources) will result in limitations for purposeful asset management
planning;
AND WHEREAS Ontario municipalities do not anticipate the current capacity challenges to be
resolved in the short-term;
NOW THEREFORE BE IT RESOLVED that THE MUNICIPALITY OF supports MFOA’s letter
to the Ministry of Infrastructure requesting a one-year extension of deadlines in O. Reg. 588/17:
Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and
Prosperity Act, 2015; so that all municipalities can focus on the immediate needs of the
pandemic and engage in municipal asset management planning when capacity challenges are
resolved.
Page 90
Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-040-20
Submitted By: Trevor Pinn, Director of Financial Services/Treasurer
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: RFP2020-8 By-law Number:
Report Subject: Emergency Services Master Plan Update
Recommendations:
1. That Report FND-040-20 be received;
2. That Pomax Consulting Inc. with a bid amount of $69,400.32 (net HST rebate),
providing the lowest overall cost and meeting the passing threshold and all terms,
conditions and specifications of RFP2020-8, be awarded the contract for the
provision of Consulting Services as required to complete the Fire Master Plan
Update;
3. That the funds required for this project in the total amount of $69,4 00.32 (net HST
rebate) is in the approved budget allocation as provided, be funded from the
following account; and
Description Account Number Amount
EMS-Admin.-Consulting 100-28-280-00000-7160 $69,400
4. That all interested parties listed in Report FND-040-20 and any delegations be
advised of Council’s decision.
Page 91
Municipality of Clarington Page 2
Report FND-040-20
1. Background
1.1 The Municipality requires the assistance of a qualified consulting firm to provide the
required skills to assist with the evaluation and completion of the Emergency Services –
Fire Master Plan update.
1.2 A Request for Proposal (RFP) was drafted to allow for the Municipality to select a
qualified consultant with the skills, resources and experience necessary to provide
consulting services for the Fire Master Plan as per the specifications provided by the
Emergency and Fire Services Department.
1.3 RFP2020-8 was issued by the Purchasing Services Division and advertised
electronically on the Municipality of Clarington’s (the Municipality) website. Notification
of the availability of the document was also posted on the Ontario Public Buyer’s
Association website. The RFP was structured on the price – based two envelope RFP
system. Ten companies downloaded the document.
1.4 The RFP closed on August 31, 2020.
2. Analysis
2.1 The RFP stipulated among other things, that bidders were to provide a description of
Firm/Consulting team, key qualifications, firm profile, highlight of past service and
experience of team members with projects of similar size, nature and complexity and a
demonstrated understanding of the Municipality’s requirements.
2.2 Five submissions were received (refer to Attachment 1) by the closing date and time.
The five submissions met the mandatory requirements and moved forward to the first
phase of evaluation.
2.3 Each submission consisted of a comprehensive proposal identifying:
Qualifications and experience;
Experience of the proponent/sub-consultants with projects of similar nature, size
and complexity;
The proposed team who would be working with the Municipality;
The Proponent’s understanding and approach to complete the project;
Report Overview
To request authorization from Council to award the contract for the provision of consulting
services for the Fire Master Plan Update in accordance with RFP2020-8.
Page 92
Municipality of Clarington Page 3
Report FND-040-20
Key project challenges and demonstrating that the Proponent has adequate
resources and an appropriate strategy for addressing the challenges.
An appropriate stakeholder and public consultation approach;
The proposed tasks and timelines; and
Identification of accessibility criteria.
2.4 The submissions were reviewed and scored in accordance with the established criteria
outlined in the RFP by an evaluation team consisting of staff from the Emergency and
Fire Services Department, Financial Services and the Purchasing Services Division.
Some of the areas on which submissions were evaluated were as follows:
Allocated roles and responsibilities of the proposed team members;
Proposed approach to completing the project;
Proposed timelines to complete the tasks required;
Highlights of services provided within the past five years only; and
The Proponent’s understanding of the Municipality’s requirements, the project and
any related issues or concerns.
2.5 Upon completion of the evaluation, the evaluation committee concluded that the
following two proponents met the pre-established threshold of 85% for Phase 1 and
moved on to Phase 2 of the RFP process:
Dillon Consulting
Pomax Consulting Inc.
2.6 It was deemed by the evaluation committee that presentations from the proponents who
made it to Phase 2 were not required and their pricing envelopes were opened and
evaluated. The submission from Pomax Consulting Inc. had the lowest bid.
2.7 Pomax Consulting Inc. has not worked for the Municipality in the past. References were
checked and were deemed satisfactory.
2.8 The Municipality contacted the five firms, who had downloaded the RFP but chose not
to bid, to inquire as to why they chose not to bid. The responses received to the
Municipality’s inquiry are as follows:
Three companies advised that they were not able to take on additional work given
their current workload; and
Two companies did not respond to the Municipality’s request for information.
Page 93
Municipality of Clarington Page 4
Report FND-040-20
3. Financial
3.1 The funds required for this project in the amount of $69,400.32 (net HST rebate) is in
the approved budget allocation as provided, be funded from the following account:
Description Account Number Amount
EMS-Admin.-Consulting 100-28-280-00000-7160 $69,400
4. Concurrence
This report has been reviewed by the Director of Emergency and Fire Services who
concurs with the recommendations.
5. Conclusion
It is respectfully recommended that Pomax Consulting Inc. having the lowest overall
cost and meeting all terms, conditions and specifications of RFP2020-8 be awarded the
contract for the provision of consulting services for the completion of the Fire Master
Plan Update as required by Emergency and Fire Services.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 – Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
Page 94
Municipality of Clarington Page 5
Report FND-040-20
Attachment 1 – Summary of Proposals Received
Municipality of Clarington
RFP2020-8
Emergency Services Master Plan Update
Bidder
Capstone Networks Inc.
Dillon Consulting*
Emergency Management & Training
Pomax Consulting*
The Loomex Group
Note: Bidders with an asterisk (*) are the companies who were shortlisted.
Page 95
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-041-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: RFP2020-12 By-law Number:
Report Subject: Bond Head Park Jetty – Erosion Analysis and Report
Recommendations:
1. That Report FND-041-20 be received;
2. That WSP Canada Inc. with a bid amount of $37,638.99 (Net HST Rebate),
providing the lowest overall cost and meeting the passing threshold and all terms,
conditions and specifications of RFP2020-12 be awarded the contract for the
provision of Consulting Services as required to complete the Bond Head Park Jetty –
Erosion Analysis and Report;
3. That the funds required for this project in the total amount of $37,638.99 (Net HST
Rebate) is in the approved budget allocation as provided, be funded from the
following account; and
Description Account Number Amount
Retaining Walls (2020 Budget) 110-36-330-83438-7401 $37,639
4. That all interested parties listed in Report FND-041-20 and any delegations be
advised of Council’s decision.
Page 96
Municipality of Clarington Page 2
Report FND-041-20
1. Background
1.1 The Municipality requires the assistance of a qualified consulting firm to pro vide the
required skills to study and provide discussion and analysis on the erosion of the Bond
Head Park Jetty and adjacent public lands located at the entrance to the Newcastle
Marina in Newcastle.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
consultant with the skills, resources and experience necessary to provide consulting
services for the Bond Head Park Jetty – Erosion Analysis and Report as per the
specifications provided by the Public Works Department.
1.3 RFP2020-12 was issued by the Purchasing Services Division and advertised
electronically on the Municipality of Clarington’s website. Notification of the availability
of the document was also posted on the Ontario Public Buyer’s Association website.
The RFP was structured on the price-based two envelope RFP system. Eight
companies downloaded the document.
1.4 The RFP closed on October 14, 2020.
2. Analysis
2.1 The RFP stipulated among other things, that bidders were to provide a description of
their firm/consulting team, key qualifications, firm profile, highlights of past services,
experience of team members with projects of a similar size, nature and complexity and
a demonstrated understanding of the Municipality’s requirements.
2.2 Two submissions were received (refer to Attachment 1) by the closing date and time.
The two submissions met the mandatory requirements and moved forward to the first
phase of the evaluation.
2.3 Each submission consisted of a comprehensive proposal identifying:
Qualifications and experience;
Report Overview
To request authorization from Council to award the contract for the provision of consulting
services for the Bond Head Park Jetty – Erosion Analysis and Report in accordance with
RFP2020-12.
Page 97
Municipality of Clarington Page 3
Report FND-041-20
Experience of the proponent/sub-consultants with projects of similar nature, size and
complexity;
Proposed team that would be working with the Municipality;
Proponent’s understanding and approach to complete the project;
Key project challenges and how these would be addressed;
Stakeholder and public consultation approach;
Proposed tasks and timelines; and
Identification of accessibility criteria.
2.4 The proposals were reviewed and scored in accordance with the established criteria
outlined in the RFP by an evaluation team consisting of staff from the Public Works
Department. Some of the areas on which submissions were evaluated were as follows :
Allocated roles and responsibilities of the proposed team members;
Proposed approach to completing the project;
Proposed timelines to complete the tasks required;
Highlights of services provided within the past five years only; and
The Proponent’s understanding of the Municipality’s requirements, the project and
any related issues or concerns.
2.5 Upon completion of the evaluation, the evaluation committee concluded that both
proponents met the pre-established threshold of 85% for Phase 1 and moved on to
Phase 2 of the RFP process.
2.6 The pricing envelopes were opened and verified. The recommendation is to award to
WSP Canada Inc. whose proposal passed the evaluation threshold in Phase 1 and had
the lowest price in Phase 2 of the RFP process.
2.7 WSP Canada Inc. has successfully completed work for the Municipality in the past.
2.8 The Municipality reached out to the six firms that downloaded the RFP but chose not to
bid to inquire as to why they chose not to. The responses received are as follows:
One company was unable to bid due to current workload;
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Municipality of Clarington Page 4
Report FND-041-20
One company does not provide the service;
One company is a construction association; and
Three companies did not respond to the Municipality’s request for information.
3. Financial
3.1 The funding required for this project in the amount of $37,638.99 (Net HST Rebate) is in
the approved budget allocation as provided and will be funded from the following
account:
Description Account Number Amount
Retaining Walls (2020 Budget) 110-36-330-83438-7401 $37,639
4. Concurrence
4.1 This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
5.1 It is respectfully recommended that WSP Canada Inc. having the lowest overall cost and
meeting all terms, conditions and specifications of RFP2020-12 be awarded the contract
for the provision of consulting services for the completion of the Bond Head Park Jetty –
Erosion Analysis and Report as required by the Public Works Department.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 – Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
Page 99
Municipality of Clarington Page 5
Report FND-041-20
Attachment 1 – Summary of Proposals Received
Municipality of Clarington
RFP2020-12
Bond Head Park Jetty – Erosion Analysis and Report
Bidder
WSP Canada Inc.
Riggs Engineering Ltd.
Page 100
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-043-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: Q2020-23 By-law Number:
Report Subject: Q2020-23 Supply and Delivery of One All Wheel Drive Cargo Van
Recommendations:
1. That Report FND-043-20 be received;
2. That Donway Ford Inc., with a bid price of $49,443.15 (Net HST Rebate) being the
low compliant bidder meeting all terms, conditions and specifications of Q2020-23
be awarded the contract for the Supply and Delivery of One All-Wheel Drive Cargo
Van as required by the Municipality;
3. That the total funds required for this project in the amount of $57,443.15 (Net HST
Rebate), which includes the vehicle cost of $49,443.15 (Net HST Rebate) and other
costs including decals, stripping, beacon lights, radio equipment, cargo partitions
and storage containers in the estimated amount of $8,000.00.
4. That the approved budget of $35,000 a nd the over budget amount of $22,443.15 be
funded from the Animal Services Fleet Replacement and the Animal Services
Reserve Fund as provided from the following accounts:
Description Account Number Amount
Animal Services Fleet Replacement 110-19-388-81909-7401 $35,000
Animal Services Reserve Fund 523-00-000-00000-7418 $22,443
5. That all interested parties listed in Report FND-043-20 and any delegations be
advised of Council’s decision.
Page 101
Municipality of Clarington Page 2
Report FND-043-20
1. Background
1.1 The Quotation is for the purchase of one replacement cargo van included within the
2020 budget. Quotation specifications were prepared by the Public Works Department
and the Legislative Services Department, for the supply and delivery of one all-wheel
drive cargo van and provided to the Purchasing Services Division.
1.2 Quotation Q2020-23 was prepared and issued by the Purchasing Services Division and
advertised electronically on the Municipality’s website. Notification of the availability of
the document was also posted on the Ontario Public Buyers Association’s website.
1.3 The Quotation closed October 16, 2020.
2. Analysis
2.1 Two companies downloaded the quotation call and two submissions were received in
response to the quotation call.
2.2 The bids were reviewed and tabulated by the Purchasing Services Division (see
Attachment 1).
2.3 The bid results were forwarded to the Public Works Department and the Legislative
Services Department for review and consideration.
2.4 After review, analysis and discussion with the department s it was mutually agreed that
the low bidder Donway Ford Inc., be recommended for the award of contract Q2020 -23.
2.5 Donway Ford Inc., has successfully provided similar services to the Municipality of
Clarington in the past therefore, no reference checks were completed.
3. Financial
3.1 That the approved budget of $35,000 and the over budget amount of $22,443.15 be
funded from the Animal Services Fleet Replacement and the Animal Services Reserve
Fund as provided from the following accounts:
Report Overview
To request authorization from Council to award Request for Quotation Q2020 -23 for the
Supply and Delivery of One All-Wheel Drive Cargo Van.
Page 102
Municipality of Clarington Page 3
Report FND-043-20
Description Account Number Amount
Animal Services Fleet Replacement 110-19-388-81909-7401 $35,000
Animal Services Reserve Fund 523-00-000-00000-7418 $22,443
3.2 Queries with respect to the department needs, specifications, etc. should be directed to
the Director of Public Works and the Director of Legislative Services.
4. Concurrence
4.1 This report has been reviewed by the Director of Public Works and the Director of
Legislative Services who concur with the recommendations.
5. Conclusion
5.1 It is respectfully recommended that Donway Ford Inc., with a total bid price of
$49,443.15 (Net HST Rebate) being the lowest compliant bid, bidding all items, be
awarded the contract for the supply and delivery of one all wheel drive cargo van as per
the terms, conditions and specifications of Quotation Q2020-23.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 – Summary of Submission Received
Interested Parties:
List of Interested Parties available from Department.
Page 103
Municipality of Clarington Page 4
Report FND-043-20
Attachment # 1
Summary of Submissions Received
Q2020-23
Supply and Delivery of One All Wheel Drive Cargo Van
Bidder Total Bid
(including HST)
Total Bid
(Net HST Rebate)
Donway Ford Inc. $54,904.44 $49,443.15
Fraser Ford Sales Limited $55,890.25 $50,330.90
Page 104
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 9, 2020 Report Number: FND-044-20
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: CL2020-21 By-law Number:
Report Subject: Bowmanville Trail Extension
Recommendations:
1. That Report FND-044-20 be received;
2. That CSL Group Ltd. with a total bid amount of $1,260,376.26 (Net HST Rebate)
construction costs and being the lowest compliant bidder meeting all terms,
conditions and specifications of Tender CL2020-21 and subject to a satisfactory
reference check, be awarded the contract for the completion of the Bowmanville
Trail Extension in accordance to the specifications of the bid document;
3. That total funds required for this project in the amount of $1,560,757.75 (Net HST
Rebate) include $1,260,376.26 (Net HST Rebate) construction costs and other costs
such as design, material testing, inspection and contract administration, permits,
contingencies in the amount of $300,381.49 (Net HST Rebate), the Public Works
Department advises of the following funding exceeds the approved budget allocation
and additional funds of $417,296 are required. The project will be funded by as
follows:
Description Account Number Amount
Bowmanville Valley Trail (2020 Budget) 110-32-325-83257-7401 $667,162
Erosion Protection Work
(2019 & 2020 Budget)
110-32-340-83437-7401 444,300
Pedestrian Crossover (2020 Budget) 110-32-331-83245-7401 32,000
Funding Shortfall to be funded as
follows:
417,296
Page 105
Municipality of Clarington Page 2
Report FND-044-20
Description Account Number Amount
Development Charge Reserve Fund –
Roads
586-00-000-00000-7418 101,365
Development Charge Reserve Fund –
Parks
584-00-000-00000-7418 174,332
Municipal Capital Works Reserve Fund 511-00-000-00000-7418 141,599
4. That all interested parties listed in Report FND-044-20 and any delegations be
advised of Council’s decision.
Page 106
Municipality of Clarington Page 3
Report FND-044-20
1. Background
1.1 Tender specifications for the work required for the extension of Bowmanville Trail south
of Baseline Road were prepared by the Public Works Department and provided to the
Purchasing Services Division.
1.2 Tender CL2020-21 was prepared and issued by the Purchasing Services Division. The
tender was posted electronically on the Municipality’s website. Notification of the
availability of the document was also posted on the Ontario Public Buyers Association’s
website.
2. Next Heading Name
2.1 The tender closed September 25, 2020.
2.2 Thirty-five companies downloaded the tender document. Five submissions were
received by the stipulated closing time.
2.3 The Municipality contacted the thirty companies who chose not to respond to inquire as
to why they chose not to submit a bid. Their responses are as follows:
One company was an association responsible for distributing the tender document to
its members;
Four companies advised that after reviewing the document they were not able to
take on the project due to their current workload;
Six companies downloaded as subcontractors;
Four companies felt that they were not able to quote competitively; and
Fifteen companies contacted did not respond to the Municipality’s request for
information.
2.4 The five bids received were reviewed and tabulated by the Purchasing Services Division
(see Attachment 1). All submissions were deemed compliant.
2.5 The bid results were forwarded to the Public Works Department for their review and
consideration.
Report Overview
To request authorization from Council to award the contract for the completion of the
extension of the Bowmanville Trail as detailed in tender CL2020-21.
Page 107
Municipality of Clarington Page 4
Report FND-044-20
2.6 After review, analysis and discussions, it was mutually agreed by the Public Works
Department and the Purchasing Services Division that the low bidder, CSL Group Ltd.,
be recommended for the award of tender CL2020-21. (see Attachment 2.)
2.7 CSL Group Ltd. has successfully completed work for the Municipality in the past,
however, as the projects were small in nature references are being contacted to confirm
CSL Group’s ability to take on a project of this size.
3. Financial
3.1 The value of the total project cost exceeds the allocated budget from the various funding
sources by $417,296. The additional funds required will be funded by as follows:
Development Charge Reserve Fund – Roads $101,365
Development Charge Reserve Fund – Parks 174,332
Municipal Capital Works Reserve Fund 141,599
Total $417,296
3.2 The total funds required for this project in the amount of $1,560,757.75 (Net HST
Rebate), includes construction costs of $1,260,376.26 (Net HST Rebate) and other
costs such as design, material testing, inspection and contract administration, permits,
contingencies in the amount of $300,381.49 (Net HST Rebate) will be funded from the
following accounts:
Description Account Number Amount
Bowmanville Valley Trail (2020 Budget) 110-32-325-83257-7401 $667,162
Erosion Protection Work
(2019 & 2020 Budget)
110-32-340-83437-7401 444,300
Pedestrian Crossover (2020 Budget) 110-32-331-83245-7401 32,000
Funding Shortfall as noted below 417,296
Development Charge Reserve Fund –
Roads
586-00-000-00000-7418 101,365
Development Charge Reserve Fund –
Parks
584-00-000-00000-7418 174,332
Municipal Capital Works Reserve Fund 511-00-000-00000-7418 141,599
Page 108
Municipality of Clarington Page 5
Report FND-044-20
4. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that CSL Group Ltd. being the lowest compliant bid be
awarded the contract for the Bowmanville Trail Extension with all the terms, conditions
specifications, and drawings of tender CL2020-21.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 Ext 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 – Bid Summary
Attachment 2 – Recommendation Memo from Public Works
Interested Parties:
List of Interested Parties available from Department.
Page 109
Municipality of Clarington Page 6
Report FND-044-20
Attachment 1 to Report FND-044-20
Bid Summary
CL2020-21 Bowmanville Trail Extension
Bidder Total Bid
(including HST)
Total Bid
(Net HST Rebate)
CSL Group Ltd. $1,399,592.35 $1,260,376.26
M&S Architectural Concrete Ltd. $1,407,966.44 $1,267,917.39
Dufferin Construction Company $1,428,807.48 $1,286,685.39
MPS $1,809,902.34 $1,629,873.12
Blackstone Paving & Construction Ltd.. $1,916,498.98 $1,725,866.70
Page 110
Memo
Page | 1
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Public Works Department has reviewed the submissions for CL2020-21 and offers
the following comments.
The work involves the extension of the paved Bowmanville Creek Valley trail from
Baseline Road to the waterfront Trail south of the Canadian National Railway. The work
includes the provision of a pedestrian crossover at Baseline Road with flashing lights,
built up walkways underneath the existing bridges for the Hwy. 401 and the CNR as well
as enhancements to the existing natural heritage features along the creek as well as
providing fish habitat improvements. The location of the trail is as shown on the
attached map.
The low bidder on this contract was CSL Group Ltd. Based on references for this
contractor, we recommend award of the contract to CSL Group Ltd. in the amount of
$1,399,592.35 inclusive of HST, or $1,260,376.26, net of HST rebate.
A contingency amount of 10% is carried forward, including the contingency items within
the contract. Therefore, including other costs such as design, material testing,
inspection and contract administration, permits, contingencies and net HST costs, the
Public Works Department advises of the following funding.
To: David Ferguson, Purchasing Manager
From: Stephen Brake, Director of Public Works
Date: November 2, 2020
Subject: CL2020-21, Bowmanville Creek Trail Extension - Baseline Road to
Waterfront Trail
File: PA.BowmanvilleValleyTrailExt (2018)
Page 111
File No.: PA.BowmanvilleValleyTrailExt Page | 2
Page | 2
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
Construction (net of HST) (Based on Low Bid) $1,260,376
Other costs (net of HST) $300,382
Total Project Value $1,560,758
Budget Amount:
Bowmanville Valley Trail
110-32-325-83257-7401
$667,162
Erosion Protection Works
110-32-340-83437-7401
Pedestrian Crossover
110-32-331-83245-7401
$444,300.00
$32,000.00
Total
Funding Shortfall
$1,143,462
$417,296
It is recommended that the funding shortfall be made up with the following:
Development Charge Reserve Fund – Roads $101,365
Development Charge Reserve Fund – Parks $174,332
Municipal Capital Works Reserve Fund $141,599
Total $417,296
It should be noted that just over $118,000 of the above amount was from the
closure of past accounts where staff have confirmed that all work is complete, and
no further expenditures are required. The details of the funding allocation have
been reviewed by Financial Services staff and they concur.
There are a number of reasons that the cost for this project has come in higher than the
original estimate such as limited direct access to the site, working within the rail and 401
Page 112
File No.: PA.BowmanvilleValleyTrailExt Page | 3
Page | 3
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
corridors, ground conditions at certain sections of the trail and working within the
Bowmanville Creek and the uncertainties associated with working within a natural
feature. While the costs were higher than expected this trail connection link is and will
be the only safe active transportation link to our Waterfront Trail system in Bowmanville
and the waterfront itself as both Liberty Street and Bowmanville Avenue crossings of the
401 do not provide dedicated facilities for either pedestrians or cyclists. It is anticipated
that this will open up access to the Waterfront Trail to a wider range of users. Major
improvements to these facilities to change this situation by the Province are not
anticipated in the near future.
We recommend that Purchasing move forward with the award of the contract based on
the above apportionments.
Should you have any further questions, please feel free to contact the undersigned.
Regards,
________________________
Stephen Brake, Director of Public Works
RA/SB/cv
Pc: Trevor Pinn, Director of Finance
Ron Albright, Manager, Infrastructure
S. Bagshaw, Capital Works Engineer, Infrastructure
Page 113
File No.: PA.BowmanvilleValleyTrailExt Page | 4
Page | 4
The Corporation of the Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6 | 905-623-3379
Page 114
MUNICIPALITY OF CLARINGTON
COUNCIL
DATE: Monday, November 2, 2020
MOVED BY: Councillor Granville Anderson
SECONDED BY:
Whereas the COVID-19 pandemic continues to negatively impact economic realities for
residents and businesses, now and into the foreseea ble future; and
Whereas Clarington Council wishes to support residents and businesses throughout
this crisis by continuing to provide critical programs and services to the community with
minimal increases to service costs and property taxes.
Now therefore be it resolved that staff be directed to freeze Council members’ salary,
travel allowance, and benefits for 2021 at the approved 2020 rates.
Page 115
Unfinished Business Item 20.1
FND-028-19 Prudent Investor Standard for Municipal Investments –
Update and Options Analysis
At the October 28, 2019 Council Meeting, Council tabled Resolution #C -367-20 to the
November 9, 2020 General Government Committee meeting:
That Report FND-028-19 be received;
That Staff continue to work with ONE Investment to bring information back to
Council related to a new Investment Policy Statement (IPS) and agreements
associated with establishing a new Joint Investment Board (JIB) and
implementing the Prudent Investor (PI) regime; and
That all interested parties listed in Report FND-028-19 and any delegations be
advised of Council’s decision.
Page 116
Presentations
and
Handouts
Textile diversion –working together
Experience
•30+years of collection
•Largest charitable clothing recycler in Canada
•Diverting over 45 million kilograms of textiles on a yearly basis
•220+municipal partnerships
•1000 +municipal bins
•Member of the National Zero Waste Council, Partners in Project Green, Ontario Waste Management Association among other sustainability organizations
The partnered solution
•Benefits for the Municipality of Clarington
•Less garbage, increase diversion of the estimated 3,200,000 kilograms going to landfill yearly from Clarington
•Environmental commitment
•Significant cost savings
•Diversion data on a monthly basis
•Zero Cost to Clarington
•Social benefit
•Help 11 million Canadians with diabetes or prediabetes including approximately 27,000 individuals in Clarington
Strategic Outdoor Textile Recycling Bin Placements
•Increase diversion through convenient, accessible locations known to public
•Municipal Branding indicates the bin is operated by an approved 100% not for profit charitable partner and creates trust with the public
•Municipal properties: community centres, arenas, city hall, fire and police stations, schools, municipal parking lots, landfills, recycling centres, etc.
•Private sites: religious, malls, plazas, major retail etc.
•Listed on Diabetes Canada online bin locator
•Easy to communicate
•Insured –$5M General Liability per site
Strategic Placements –Outdoor Bin
Dimensions: 46"W x 40"D x 79"H (Rolling Chute Bin)
Questions?
Simon Langer
Manager, Government and Strategic
Partnerships
National Diabetes Trust
Diabetes Canada
C: 905-751-6889
simon.langer@diabetes.ca
1
Presentation to Council
November 2020
Elexicon Update
Patrick McNeil
Chair, Board of Directors of Elexicon Corporation
Lesley Gallinger
President & CEO of Elexicon Energy
Karen Fisher
Interim President & CEO and Chair, Board of Directors of Elexicon Group
2
Agenda for Today
This presentation aims to provide an update on the first year of Elexicon’s operations after the merger in April 2019.
Elexicon Group update
•Merger objectives
•COVID-19 update
•Post Merger Accomplishments
•Shareholder Activities
•Outlook for 2020 –2021
Elexicon Energy update
•Merger objectives
•COVID-19 Response and Implications
•Financial Sustainability
•Community Report
•Outlook for 2020 -2021
Elexicon Corporation
•Background information
3
Elexicon Corporation Background
•Elexicon Corporation was created on April 1, 2019 as a result of the merger of Whitby Hydro Energy
Corporation with Veridian LLC.
•The primary objectives of the merger was to create a new organization that was better positioned to:
serve today’s customers more effectively,
seize the opportunities rapid technological change is bringing to the energy marketplace, and
Continue to provide steady ongoing dividends to its shareholder municipalities.
•Early days yet but much has been accomplished –not withstanding COVID-19 and its economic impacts
on both our customers and our operations –which the whole organization is prudently managing
through.
•Lesley and Karen will both provide you with brief updates on their organization’s achievement shortly.
Lesley Gallinger
President & CEO
Update
5
Merger Objectives
•Sustainable Cash Flows for Municipal owners
•Mitigate future rate increases for customers
•Improve service to customers
•Strengthen partnership with local businesses and community
•Invest in innovation and growth
6
COVID-19 Response and Implications
•Elexicon Energy engaged its Pandemic Response Plan on March 13th
•Supporting our customers and ensuring a safe workplace have been our priorities
•We have been working in a remote fashion since March 23rd
•Elexicon Energy’s offices remain closed
•Electricity disconnections have been suspended
•Non-critical planned work and planned outages have been suspended
•24/7 System Control Centre and crews available to respond to outages
•Extended bill payment options and financial assistance programs are available to customers
•Regular Executive Leadership Team and Pandemic Response Group meetings
•Model and stress testing our ability to operate in this fashion for an extended period of time –
considering what work can be done safely and without disruption to customers after the curve flattens
Response
7
COVID-19 Response and Implications
•Operationally, we have had to make decisions in order to ensure sufficient cash flow in light of the
potential for customers having difficulty paying their bill
•We have increased our line of credit and curtailed capital for the time being. We have also deferred the
payment of Dividends to Elexicon Corporation pending additional experience
•This was to ensure we have sufficient liquidity to continue to operate through the recovery timeframe
•The OEB has undertaken a consultation to consider allowing LDCs to recover some of the costs and lost
revenues resulting from COVID-19
•Elexicon Energy has taken all steps to keep employees safe
Implications
8
Financial Sustainability
•Sustainability = relentless focus on the achievements of the business case
•Excellent foundation laid for achieving expected benefits envisioned in the business case
•2019 saw the organization tracking to committed synergies while focusing on bringing the organization
together and moving it forward
•Executive and Board oversight of the critical task list to complete integration while beginning to develop
a view to the forward strategy of the newly merged organization
•Despite some slower materialization of merge assumptions, Elexicon Energy delivered on its Net Income
target and its Cost Per Customer target
•Customer service, reliability, employee and public safety maintained at the highest level
9
Elexicon Energy Community Report
•The Community report will be distributed quarterly to the
five shareholder mayors to inform Elexicon Energy activities
in their communities. The report will focus on the following
areas:
System Reliability –an overview of power outages, comparison
with previous year, and any major events
Corporate Social Responsibility –a summary of corporate
giving program sponsorships
Field Operations –actual and planned construction and
maintenance activities
Communications –recent activities of interest, such as
development of our new website, and cybersecurity alerts
Industry News –recent rate changes and information pieces
from industry associations
Customer Service –customer-facing information, such as our
bill redesign and the COVID-19 Energy Assistance Program
(CEAP)
10
Outlook 2020 -2021
•Focus on return to “next normal”
o Work place modifications
o Continued support for customers
•Complete all systems integration projects and other milestones in merger plan
•Continued focus on achievement all of the merge benefits
•Focus on moving towards the One Elexicon Culture
•Launch and implementation of new 5-year Strategic Plan and achievement of business case
o Operational Excellence and Customer Centricity near term strategic focus
Recovery and Refocus
Karen Fisher
Board Chair, &
Interim President & CEO
Update
12
Merger Objectives
•Elexicon Group –Start Up and New Brand in the non-regulated space focused on energy solutions
(e.g.: Circuit Monitoring, CHP/Retrofit Solutions, Energy Analytics, EV Charging, Battery Storage, Solar,
etc.)
•Independent Chair and 4 Independent Directors
•Committee of the Whole operating structure
•Hired President and CEO on April 1, 2019 launch date (subsequent departure August 19, 2020)
•Growth model (outside organic) may include JV’s, partnerships, acquisitions, strategic alliance, etc.
•Income stream to include a portion of recurring revenue
•Tremendous potential with Shareholder and Corporate support and opportunities outside traditional
LDC business lines and territory
13
COVID-19 Update
•Integrated & collaborative response with Energy to support our employees and customers
through participation in enterprise Pandemic Response Group (PRG)
•Group employees were are all able to work remotely and have now returned to the office 2
days per week
•Customers that Elexicon Group serves not as impacted by COVID-19 as other industries, such
as retail and restaurants
•Key suppliers have had ample inventory to meet our needs with some construction delayed to
to Provincial COVID protocols however this has all resumed resulting in minor completion date
delays
•Speak with clients regularly and continue to develop existing and new business initiatives and
for the most part our clients are proceeding with future plans with some impacted by 2020
and 2021 budgets (reduced revenues) –still evolving
•The impact of COVID-19 has the potential to create new opportunities for M&A
14
Post Merger Accomplishments
•Completed merger of the two unregulated businesses -Whitby Hydro Energy Services & Veridian Energy
•Developed Mission, Vision, Values and Brand story that reflects business goals and objectives
•Developed Strategic Plan to identify opportunities and set direction for Elexicon Group
•Hired Controller to oversee financial systems, processes and ensure rigour around opportunities and
existing businesses
•Conducted a detailed assessment of existing business lines and margins -adjusted where necessary
(business exits/pricing adjustments)
•Launched the CircuitMeter channel partner agreement, with initial sales occurring in Q4 of 2019
•Entered into Service Level Agreements (SLA) to acquire support services from Elexicon Energy Inc.
•Entered into SLA to provide management services to related party assets for combined heat & power (CHP)
and solar assets for EC & EE.
•Hired Asset Coordinator, Project Coordinator, and have a vacancy for a Salesperson (backfilled with 1
external commission sales agent)
•Conducted detailed Asset Transfer reviews on Solar and CHP assets -transfers to be revisited when tax
implications are reduced over time
•Market Research Study underway to overlay with Strategic Plan in growing business lines organically and
identify M&A target areas for accelerated growth opportunities –sales and execution
We had 374% increase in Q1
sales this year compared to
2019 legacy Q1.
15
Shareholder Activities
Municipality of Clarington
•2 CircuitMeter proposals, one for Garnet B. Rickard Recreation Complex & for South Courtice Arena
•195kW Microturbine CHP proposal for the Diane Hamre Recreation Complex as an emergency backup at this site
City of Belleville
•CircuitMeter proposal for Quinte Sports and Wellness Centre
•Working on proposal for a 195kW power only system for south side of Quinte Sports and Wellness Complex
•Construction of a 370kW reciprocating engine Combined Heat & Power project at the waste water treatment
facility
•Commissioning of the 195kW Microturbine CHP project at the Quinte Sports and Wellness Centre -Power
Purchase Agreement
•Working on proposal to convert the existing 195kW CHP system to run as emergency backup power supply
•Working on proposal to install infrastructure for 6 new EV chargers at Quinte Sports and Wellness Centre
•Working on proposal to add another 195kW power only microturbine installation to Quinte Sports and Wellness
facility
16
Shareholder Activities continued
City of Pickering
•3 CircuitMeter -2 for Town Hall 1 for Chestnut Hill Recreation Complex
•CHP feasibility study for Chestnut Hill Recreation Centre (Draft report in with City of Pickering staff for
review). Report studies feasibility of a 600kW CHP project.
Town of Ajax
•CircuitMeter -1 project at McLean Centre Recreation Complex
•EV Charging -quoted on installing chargers at two of their sites
Whitby:
•CircuitMeter -submitted proposal for Iroquois Park and working on the final details for a PO to be issued
•CHP -we have a 130kW project up and running and delivering value as presented
•Consulting -have been working with them since 2002 on electricity only
17
Outlook 2020 -2021
•At this time we have seen positive momentum in the later
half of the year, as the economy has reopened. CHP
Construction projects are trending under budget and are
expected to be completed by the end of the fiscal year.
•COVID-19 has had an impact on our project pipeline as the
economy continues to adapt to a new normal resulting in
softer revenues in 2020 due to uncertain economic
conditions.
•Despite these challenges, we have navigated the situation
well and predict achieving 72% of our planned normalized net
income for 2020.
•We believe that the economic impact of COVID-19 creates
opportunity for acquisitions, which could be a methodology
for recovery and growth for Elexicon moving forward.
W e are for ecasting 2020 sales to be a 244%increase
over 2019 calendar year sales!
We are forecasting 2020 sales to be a 191% increase over
2019 calendar year sales!
THANK YOU