HomeMy WebLinkAbout2005-12-07 Minutes
MUSEUMS
CLARINGTON AND ARCHIVES
BOARD MEETING
MINUTES
DECEMBER 7, 2005
:
LocationSarah Jane Williams Heritage Centre
Bowmanville, Ontario
Present: K. Isnor, Chair
D. Climenhage
S. Laing
J. Witheridge
Myno Van Dyke
Philip Ford
Councillor P. Pingle
Councillor G. Robinson
Regrets: J. Vinson
T. Oke
H. St. Croix
Absent: J. Murray
Staff: M. Rutherford Conrad, Administrator
1. CALL TO ORDER
The meeting was called to order at 7:15 p.m. by the Chair.
2. ADOPTION OF AGENDA
Moved By: J. Witheridge Seconded By: M. Van Dyke
THAT the Agenda be approved.
MOTION CARRIED
3. APPROVAL OF THE MINUTES
Moved By: Councillor Robinson Seconded By: Councillor Pingle
THAT the minutes of the Board Meeting of November 9, 2005 be approved.
MOTION CARRIED
5. COMMITTEE REPORTS
a) Finance Committee:
D. Climenhage presented the Finance Committee report including 2006
budget proposal, research fee adjustments, membership fee re-alignment,
capital expenditure for display walls and capital requests. Questions were
fielded regarding heating costs for the sites and shop revenues at the
museum.
Moved by: Councillor Pingle Seconded by: S. Laing
THAT the Board move In Camera.
MOTION CARRIED
The Board moved Out of Camera at 7:45 PM
The following amendments were proposed for the recommendations in the
report;
Item 2 – change membership privileges to allow free archival privileges
only and 10% off of the research fee charged.
Item 3 – clarify that changes to membership are only to re-align
community organizations with schools. There is no change to the amount
charged for schools.
Item 4 – when reviewing Finance Policy ensure that it covers the
management of Reserve Funds
Item 5 – direct the Property Committee to develop long term plans for the
sites. Concerns were identified regarding access to Sarah Jane Williams
Heritage Centre from the back door. There is not an adequate path and it
is not safe for a lone person at night. Administrator directed to discuss
options with F. Horvath.
Moved by: J. Witheridge Seconded By: Councillor Robinson
That the recommendations of the Finance Report be accepted with
amendments.
MOTION CARRIED
b)Property Committee:
The Property Chair presented the report from the Property Committee.
Moved By: J. Witheridge Seconded By: D. Climenhage
THAT the Property Committee report and its recommendations be
accepted.
MOTION CARRIED
Moved By: Councillor Pingle Seconded By: J. Witheridge
THAT the Board move In Camera.
MOTION CARRIED
The Board moved Out of Camera at 8:15 PM.
c)Preserve Kirby:
The Administrator advised that the Metre Campaign is moving along well
and that letters for support are being prepared for distribution.
d)Collections and Events Planning Committee:
The Chair of the Collections and Events Planning Committee presented
the report. M. Van Dyke made a brief presentation on the status of the
Sesquicentennail planning for Newcastle.
Moved By: Councillor Pingle Seconded By: J. Witheridge
THAT the Collections and Event Planning Committee recommendations
be accepted.
MOTION CARRIED
7. ADMINISTRATOR’S REPORT
The Administrator advised that the new Edwardian Christmas event was well
received.
Moved by: P. Ford Seconded by: S. Laing
THAT the Administrator’s Report be accepted.
MOTION CARRIED
8.DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Clarington Museums and Archives Board will take place
January 4, 2006 at the Sarah Jane Williams Heritage Centre commencing at
7:00 p.m.
MOTION CARRIED
10. ADJOURNMENT
Moved by: Councillor Robinson
THAT the meeting adjourn at 8:45 p.m.