HomeMy WebLinkAbout2005-04-13 Minutes
MUSEUMS
CLARINGTON AND ARCHIVES
BOARD MEETING
MINUTES
APRIL 13, 2005
:
LocationSarah Jane Williams Heritage Centre
Bowmanville, Ontario
Present: K. Isnor, Chair
S. Laing
H. St Croix
J. Witheridge
J. Vinson
M. Van Dyke
J. Murray
D. Climenhage
T. Oke
P. Ford
Councillor G. Robinson
Regrets: Councillor P. Pingle
H. St. Croix
Staff: M. Rutherford Conrad, Administrator
1. CALL TO ORDER
The meeting was called to order at 7:06 p.m. by the Chair.
2. ADOPTION OF AGENDA
Moved By: D. Climenhage Seconded By: P. Ford
THAT the Agenda be approved.
MOTION CARRIED
2. APPROVAL OF THE MINUTES OF MARCH 9, 2005
DRAFT
Moved By: M. Van Dyke Seconded By: S. Laing
THAT the minutes of the Board Meeting of March 9, 2005 be approved.
MOTION CARRIED
3. APPROVAL OF THE MINUTES OF MARCH 23, 2005
Moved By: J. Witheridge Seconded By: J. Murray
THAT the minutes of the Board Meeting of March 23, 2005 be approved.
MOTION CARRIED
4. BUSINESS ARISING
S. Laing inquired as to status of meeting regarding the Milligan artifacts. The
Administrator advised that the meeting is still to be set up.
5. CORRESPONDENCE
Moved By: T. Oke Seconded By: D. Climenhage
THAT the correspondence by accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a) Finance Committee:
D. Climenhage presented End of Year 2004 Financial report. The Museum did not
achieve the revenue targets for 2004 and had to work throughout the year at reducing
expenses in order to match revenue shortfalls. The Administrator advised that revenue
shortfalls were due to setting up the new museum building. Some of the work took
longer than anticipated and staff were unable to charge admission to the site until the late
fall of 2004. J. Witheridge asked that the Finance Committee review the admission rates
used at the Museums. The Finance Committee agreed to meet Monday, April 17 at 7:00
PM at the Sarah Jane Williams Heritage Centre to review admission rates and the 2005
Budget in comparison with End of Year numbers from 2004.
Moved by: J. Witheridge Seconded by: J. Vinson
DRAFT
THAT the Finance Committee Report be received and payment of March Bills be
approved.
MOTION CARRIED
7. ADMINISTRATOR’S REPORT
Moved by: J. Witheridge Seconded By: S. Laing
THAT the Administrator’s Report be received.
MOTION CARRIED
8. NEW BUSINESS
a)Town Band Museum
D. Climenhage made a presentation to the Board regarding setting up a Town Band
Museum in Orono. He showed members of the Board rare instruments that would be on
display in the museum including a boxwood and ivory flute from the 1790’s, WWI era
trumpet, a variety of coach horns in addition to many other fine instruments. There is no
museum in Canada with a mandate to collect brass and woodwind instruments. A
resident historic band would play period music to help interpret the history of Bands in
Canada. His proposal included establishing a partnership with Clarington Museums in
order to benefit from their administrative structure. A trillium grant would be used to
finance the start up of the museum including staff salaries.
M. Van Dyke spoke well of the partnership between Newcastle Village and District
Historical Society and Clarington Museums and Archives.
It was agreed that the Clarington Museums and Archives Board would require the
support of Council if they wanted to proceed with the partnership.
Councillor G. Robinson arrived at 8:00 PM.
Moved By: J. Witheridge Seconded By: T. Oke
THAT D. Climenhage develop a partnership proposal and bring it back to the Board for
approval.
MOTION CARRIED
9. DATE AND PLACE OF NEXT BOARD MEETING:
DRAFT
The next meeting will be at the Clarke Museum at 7:00 PM on May 11, 2005.
ADJOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:19 p.m.
DRAFT