HomeMy WebLinkAboutOPD-008-11 Cláringon
Leading the Way REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING
Date: Monday, June 27, 2011 1Ce,5c (usforv; 4Pm —sego -II
Report#: OPD-008-11 File No.: By-law#:
Subject: 2011 WINTER BUDGET REPORT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-008-11 be received for information;
Submitted by: Reviewed by: 3 - `" 'ti^
Fre orva h Franklin Wu,
B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer
Director of Operations
FW/kr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-0830
REPORT NO.: OPD-008-11 PAGE 2
1.0 BACKGROUND AND COMMENT:
1.1 As of May 27, 2011 from January 1 st to May 27th the Operations Department incurred
4,629 hours of total overtime. The following is a comparison of overtime costs for the
same period over three years:
Year Over Time Double Lieu Time Total Hrs Cost
Hrs Time Hrs Hrs -
2008 2,681.5 1,686.5 1,381.5 5,749.5 $213,197.56
2009 1,420.5 1,109.0 999.5 3,529.0 $168,463.24
2010 750.5 335.5 799.5 1,885.5 $ 82,306.63
2011 2,204.5 1,213.0 1,211.5 4,629.0 $217,242.00
1.2 During the first four month period the Operations Department provided 35 responses,
which included 14 full call outs. Please note in the following table the total number of
our responses for the 2011 winter season compared to the previous five years:
YEAR JAN FEB MAR APR TOTAL
2006 19 18 9 0 46
2007 17 27 13 2 59
2008 19 27 18 0 64
2009 28 13 1 2 44
2010 12 16 0 0 28
2011 19 16 0 0 35
Spring clean up of winter sand was completed by May 27th
2.0 BUDGET:
2.1 For 2011 Council approved a winter maintenance budget of$1,737,600; plus $120,000
for sidewalks and parking lots and a Senior Snow Clearing contract of $19,500.
REPORT NO.: OPD-008-11 PAGE 3
2.2 Winter Maintenance:
As of May 27, 2011, the following table illustrates the expenditures incurred.
Winter Control 2011 Budget 2011 Actual Variance
Plowing $ 329,600 $ 337,592 ($ 7,992)
Sanding/Salting $1,153,500 $ 972,370 $ 181,130
Winter Mtce Other $ 254,500 $ 383,853 ($129,353)
Total $1,737,600 $ 1,693,815 $ 43,786
In the BIA areas once there is an accumulation of 24" snow removal operations are
scheduled.
There were three (3) snow removal operations between January and February of 2011
compared to zero (0) snow removal operations for the same period in 2010.
The variance of the 2011 winter annual maintenance budget to actual up to May 27th of
$43,786 includes an estimated sand/salt end of season inventory value of $100,400.
2.3 Sidewalk Snow Clearing Contract:
The total budget for this program in 2011 is $120,000 with an actual expenditure of
$98,832 as of May 27th
2.4 2011 Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program for 2011 is $19,500 with an actual expenditure of
$46,617 as of May 27th, based on the 276 registrants received.
Below is a table of call-out statistics for this program from 2002 to April 2011:
Call-Out Statistics
January February March April November December Total
2002 10 10 7 0 2 11 40
2003 23 14 11 4 1 6 59
2004 20 9 3 0 1 9 42
2005 11 5 9 0 5 10 40
2006 7 9 2 0 0 3 21
2007 12 12 6 1 2 12 45
2008 11 10 9 0 2 13 45
2009 8 4 0 1 0 4 17
2010 7 7 0 0 1 13 28
*2011 14 16 7 n/a n/a n/a 37*
REPORT NO.: OPD-008-11 PAGE 4
* A total of 37 callouts for winter sidewalk maintenance to date in 2011.
2.5 2011 Senior Citizens and Physically Disabled Sidewalk Program Statistics:
Area 2010-2011 Season
New Returning Total
Bowmanville 14 122 136
Burketon 0 2 2
Courtice 14 66 80
Enniskillen 0 2 2
Hampton 0 7 7
Newcastle 7 23 30
Newtonville 1 3 4
Orono 4 11 15
Totals 40 236 276
3.0 CONCLUSION:
3.1 The current surplus reflected in this report is based on year to date actual. Final annual
results will therefore be impacted by November to December 2011 winter conditions.
Staff will continue to provide storm updates to you throughout the fall and winter and will
report to Council in early 2012 on the costs of the 2011 winter maintenance program.