HomeMy WebLinkAboutCAO-005-11 //]] •
'leading WaJ y REPORT
CHIEF ADMINISTRATIVE OFFICE
Meeting: GENERAL PURPOSE AND ADMINISTRATION
Date: June 27, 2011 Resolution#: C-397-/1 By-law#: N/A
Report#: CAO-005-11 File#:
Subject: STAFFING IN THE OFFICE OF THE CAO
RECOMMENDATIONS:
1. That Report CAO-005-11 be received; and
2. That approval be granted to fill the vacation position of Manager of Corporate
Initiatives in the CAO office.
Submitted •41) r, = (D I&
Franklin Wu, M.A.O.M.
Chief Administrative Officer
Attach.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-0720
REPORT NO.: CAO-005-11 PAGE 2
REPORT:
1. The position of"Research Analyst" has been included in the organization structure for
several years. This position remains unfilled as the budget funding required to support
this position was not provided due to fiscal restraints.
2. The "Research Analyst" position was needed to assist the CAO primarily in the area of
research and to ease the workload of the CAO in many corporate projects and
initiatives that do not fall within the responsibilities of any municipal departments.
Despite the absence of a "Research Analyst" the CAO managed his workload through
juggling priorities and overtime hours. However, this is far from ideal as resources are
not matching the works that need to be done.
It is noted that the CAO offices in other Durham shoreline municipalities are staffed
with both administrative and professional staff whereby in Clarington, the CAO office is
only supported by an Executive Assistant.
3. Among the many strategic actions contained in the recently approved Strategic Plan,
three strategic actions were assigned to the CAO. They include:
a) "Explore the feasibility of a business development facilitator position to assist
businesses in working through the Municipality's processes";
b) "Collaborate with Region of Durham climate change initiatives", and
c) "Involve all staff in the development of a corporate green culture and then
encourage promotion by all.
4. The above noted actions involve a significant amount of hours of dedicated staff time
to ensure the works are done on a continuous basis. The additional workload that
accompanies the above strategic initiatives makes it more urgent that ever to add the
required staff resource to the CAO Office.
REPORT NO.: CAO-005-11 PAGE 3
5. In consideration of the complex and specialized nature of the works that are to be
performed by the "Research Analyst", it is necessary to change the position title to
"Manager of Corporate Initiatives" which should make it appealing to candidates with
considerable experience. The diversified portfolio for this position is illustrated in the
draft job posting attached to this report.
6. Assuming Council approves the recommendations contained in this Report, the
recruitment process will commence. Given the summer months are upon us, it will be
at least late September to early October before the position can be filled. As a result,
the impact to the 2011 budget year would be minimal. Similar positions in other CAO
Offices carry a salary range between $80,000. to $100,000. The actual salary would
be determined through the internal pay equity review process.
Municipality of Clarington
Career Opportunity: Manager of Corporate Initiatives
The Manager of Corporate Initiatives is a newly developed position created to assist the Chief
Administrative Officer in the management of a variety of complex tasks that are corporate wide in nature.
Report to the ChiefAdministrative Officer, the incumbent will assume a diversified portfolio inclusive of
the following responsibilities:
1. Ener2y and Climate Chance Initiative
• Lead and coordinate all activities related to Community Green Initiatives
• Participate in the Municipal Energy Conservation Committee
• Collaborate with the Regional Climate Change Initiatives
2. Development Facilitation and Monitoring
• Monitor and liaise with proponent of commercial/industrial developments
• Monitor development approval process and trouble shoot where necessary
3. Research and Project Management
• Undertake specific projects
• Design project plan and execute plan including`appropriate methodologies for gathering data,
analyzing same, and manage project from initiation to completion
• Prepare briefing notes,presentations and reports
4. Perform other duties as assigned.
Qualifications and Experience
• ! A Master Degree.in Public or Business Administration. Other discipline,with considerable
research and analytical training, would also be considered
• Considerable experience In municipal government would be a definite asset
• Must'possess a valid Class"G"Ontario Driver's license and maintain a clean driving record
Compensation
Salary contingent on the skill sets of the successful incumbent, and is subject to subsequent review
through the Internal Pay Equity Review Process
Resumes will be received in confidence until p.m. on
Chief Administrative Officer
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario LIC 3A6
We thank all applicants, and advise that only those to be considered for an interview will be contacted