HomeMy WebLinkAboutCSD-012-11 cjyn REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 27, 2011 Resolution #: OM-V -//
Report#: CSD-012-11 File #: By-law #:
Subject: SCHEDULE OF RATES AND FEES 2011/2012 — 2012/2013
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-012-11 be received; and
2. THAT Council approve the attached Rates and Fees Schedule for the two (2)
year period, September 1, 2011 —August 31, 2013.
Submitted by: /LLB, Reviewed by:0` "" LC C U
Josy•h P. Caruana Franklin Wu
Dir:ctor of Community Services Chief Administrative Officer
JPC/SM/GA/wg/Iw
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T (905)623-3379 F(905)623-5506
REPORT NO.: CSD-012-11 PAGE 2
1.0 BACKGROUND
1.1 In May 2009, Council approved Report CSD-010-09 which recommended rates
and fees associated with municipal recreation programs, facilities and services
for the period September 1, 2009 to August 31, 2011.
1.2 Currently, the Community Services Department completes a review and
recommends revisions to established rates and fees every two (2) years.
Proposed rates and fees in this report are similar to previous years in that any
proposed increases would be effective annually on September 1 st (2011 and
2012).
1.3 In the review of current rates and fees, staff have taken into account the direct
costs to provide the program or service, current fees for existing similar
programs and services (for new programs) and where possible, a comparison of
similar programs in neighbouring municipalities. For the purpose of this report,
staff did complete a review of current fees for Port Hope, Oshawa, Whitby and
Ajax.
1.4 Harmonized Sales Tax (HST) where applicable, would be in addition to the
Community Services rates and fees as shown in Attachment 1.
2.0 SUMMARY OF MAJOR CHANGES
2.1 Pay-as-you-go Activities
i) Community Services strives to maintain the fees for pay-as-you-go
activities as low cost opportunities where everyone in the community has
the opportunity to participate. Pay-as-you go activities are primarily
transactions that occur as one-time cash payments.
ii) At this time, staff is not recommending any fee increases in this area,
however, some pay-as-you-go fees may show a slight increase or
decrease in order to have the tax inclusive price rounded to the nearest
nickel.
2.2 Memberships
i) The structure for fitness memberships at the Courtice Community
Complex was implemented when the fitness centre was expanded in
2001. Upon review, staff believes it is time to re-visit the membership
structure and propose changes to the existing membership types as well
as current fees.
ii) As these changes are more significant than what are typically dealt with
through a fees and rates report, staff are proposing no change to the
current membership fees at this time and are planning to include a full
market analysis of all facility membership fees as well as a recommended
REPORT NO.: CSD-012-11 PAGE 3
membership structure as a part of the Community Services Department
Strategic Plan Update which is planned for later this year.
2.3 Aquafit
i) Currently, Aquafit is offered at all municipal indoor pools. The following is
a summary of participation levels throughout 2010 (number represents
registration in a session of Aquafit (12 weeks fall, winter, spring or 8
weeks summer).
Classes per Adults Seniors Total
Week
One 169 83 252
Two 65 98 163
Three 15 23 38
ii) Historically, the fees for aquafit have been discounted if participants
attended more than one (1) class per week. In addition, all seniors also
receive a 50% subsidy on all recreation programs, including aquafit.
iii) Through this rates and fees report staff have identified that the current fee
for aquafit (two and three times per week) is below our municipal
comparators and not achieving current revenue targets. As such, staff is
proposing the discontinuation of the multiple class per week discount. It is
anticipated that this will not be favourably received by the participants and
therefore staff are recommending a modest phased in annual increase
until such time as the discount is eliminated. This report proposes:
a) That the one class per week fee be held at the current 2010/11 rate.
b) That the two and three class per week fee increase by 5% per year until
such time as the rate equates the one class price (multiplied by the
number of classes attended).
2.4 Day Camp — Before and After Care
i) Currently in addition to day camps that operate Monday to Friday 9:00am-
4:30pm during "non-school" weeks, the Community Services Department
offers before and after camp care services for working parents who cannot
drop-off and pick up campers at the beginning and end of each camp day.
Before hours care is from 7:00-9:OOam and after hours care is from 4:30-
6:00pm. The current fee structure is based on a rate of $3.00/hr or $30.00
for before camp care and $22.50 for after camp care or $52.50 per week
for both. This fee is in addition to the day camp registration fee of
approximately $140.00.
ii) In an attempt to increase the number of parents who utilize this service
and make the service more cost effective staff is proposing a weekly fee of
$40.00 which would include both before and after camp care.
REPORT NO.: CSD-012-11 PAGE 4
2.5 Hall Rental Rates
i) Rates for all multi-purpose and meeting rooms are recommended to be
maintained at the existing rate for the first year of this two (2) year rate
program, with a 2% increase to all rates for the second year. All rates
have been rounded.
ii) In addition, we have included an eight (8) hour rate for all meeting rooms
that would provide a discount on the hourly rates for events that exceed
the existing four (4) hour rate.
iii) A new set of rates has been proposed for the South Courtice Arena -
Upper Viewing Area to provide a percentage discount for rental of multiple
sections of this room. Two (2) sections receive a 20% discount and three
(3) sections a 30% discount.
2.6 Ice Rental Rates
i) In addition to a 2% increase on ice rates for each year of this program,
staff recommend the elimination of rates that are redundant:
a) Elementary/High School Prime & Non-Prime rates —the existing youth
rates are identical and applicable.
b) Hockey School rate —this rate is no longer used as all summer non-
prime rentals are charged at applicable youth rate.
ii) Staff is recommending a revision to most summer ice rates to be
consistent with winter rates, with the exception of the Summer Youth Non-
Prime rate. Historically, summer ice rates were higher than winter rates
due to the increased cost in operating ice plants in the warmer summer
months. However, in recent years with the increase in the number of ice
pads operating during the summer months in Durham Region, users have
a number of options and price competition becomes a viable strategy.
iii) Maintaining a reduced Youth Non-Prime rate for July and August will
assist staff in maintaining and/or increasing ice rentals during the weekday
daytime hours.
2.7 Miscellaneous Rentals
i) Indoor Soccer Half Field — these new rates will provide flexibility for staff in
renting the facility for smaller uses.
ii) Statutory Holiday Surcharge —this rate has been increased to $60.00 per
hour to reflect the increasing cost of providing staff to operate facilities on
holidays. This rate is applied in addition to all regular rental costs that
may apply (i.e. ice, hall etc).
REPORT NO.: CSD-012-11 PAGE 5
3.0 COMMENTS
3.1 Generally, proposed fee increases found in Attachment 1 for the majority of
services range between 2% and 5%.
3.2 The Community Services Department continues to focus efforts on maintaining
quality services at reasonable rates, encouraging community participation and
active living. In the preparation of this report staff monitored various trends in
recreation programming and comparable services provided by neighbouring
municipalities.
3.3 As Council is aware, the Community Services Department continues to face
increasing operating costs. In the preparation of this report, staff has attempted
to limit fee increases wherever possible while still recognizing known and
anticipated increases to operating expenses.
Attachment:
Attachment 1 — Schedule of Rates and Fees 2011/2012 — 2012/2013
Attachment 1 to Report CSD-012-11
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