HomeMy WebLinkAboutCOD-022-11 REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 27, 2011 Resolution#: 649-117" By-law#:
Report#: COD-022-11 File#:
Subject: CL2011-19, LOVER'S LANE RECONSTRUCTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-022-11 be received;
2. THAT Bar-Quip Construction, Concord, ON with a total bid in the amount of
$544,284.73 (Net of HST Rebate), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2011-19, be awarded the
contract for Lover's Lane Reconstruction as required by the Engineering
Department;
3. THAT the funds for Clarington's portion, required in the amount of$250,000.00
which includes $544,284.73 for Tender, design contract administration and
contingencies and net HST less Regional of Durham costs, be drawn from the
following account;
Lover's Lane Reconstruction
Account # 110-32-330-83349-7401
Road Works & Storm Sewer $250,000.00
4. That the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
5. THAT the Mayor and the Clerk be authorized to execute the necessary
agreement.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330
REPORT NO.: COD-022-10 PAGE 2
Submitted by: .,,A.4 Reviewed by:
/ ,
Marie arano, H.B.Sc., C.M.O., Franklin Wu,
Direct. of Corpor- e Se ices Chief Administrative Officer
/1l✓ , j.(4
Nancy T. lor, B.: : ., C.A.,
Director of Finance
MMWDB1km
1
REPORT NO.: COD-022-10 PAGE 3
1.0 BACKGROUND AND COMMENT
1.1 Tender specifications were provided by AECOM Canada Ltd. for the Lover's
Lane Reconstruction as required by the Engineering Department.
1.2 Tenders were advertised in the Daily Commercial News, as well as electronically
on the Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per the letter from
AECOM Canada Ltd., Schedule "A" attached.
2.0 ANALYSIS
2.1 A total of four (4) submissions were received in response to the tender call.
2.2 After further review and analysis by the Engineering Department, AECOM
Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Bar-
Quip Construction, Concord, ON, be recommended for the contract for the
Lover's Lane Reconstruction. A copy of the recommending memos from the
Department of Engineering and the consultant AECOM are attached as
Schedule "A".
2.3 Although Bar-Quip Construction has not completed any projects for the
Municipality of Clarington they have completed a number of projects of similar
scope and value for the City of Toronto and the Regional Municipality of
Durham. References were checked and all references indicated satisfaction
with the work completed by Bar-Quip Construction and would recommend them
for similar projects.
2.4 Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
REPORT NO.: COD-022-10 PAGE 4
3.0 FINANCIAL
3.1 The total project cost, including tender price of $544,284.73, design contract
administration, contingencies and utilities amounts to $727,000.00 (Net of HST
Rebate). The detailed funding required for the project is outlined in the memo
from Engineering Services and the letter from AECOM Canada Ltd., marked
Schedule "A" and summarized below.
3.2 Funding for this project will be paid by the following:
Department and Account Number
Engineering Department— Capital Budget
Lover's Lane Reconstruction
Clarington Costs:
Road Works & Storm Sewer
Account# 110-32-330-83349-7401 $250,000.00
Total Clarington Cost $250,000.00
Region of Durham Costs
Lover's Lane Reconstruction
Sanitary Sewer Costs $282,000.00
Watermain Costs $195,000.00
Total Region of Durham Cost $477,000.00
Combined Total Project Costs $727,000.00
4. INPUT FROM OTHER SOURCES
4.1 This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" — Memo from Engineering Services & Letter from AECOM Canada Ltd.
SCHEDULE"A"
Claringt Oil
Leading the Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Capital Works
DATE: June 20, 2011
RE: Lovers Lane Reconstruction, Bowmanville
CL2011-19
The Engineering Services Department has reviewed the recommendation provided by AECOM
Canada Ltd. ("AECOM") and offers the following comments.
Since 2001 the Municipality of Clarington has had a plan in place to renew the aging
infrastructure in the Old Bowmanville neighbourhood which is generally bounded by Wellington
Street, Concession Street and Liberty Street. Since that time all of the streets in the
neighbourhood have been reconstructed with the exception of Lovers Lane, Carlisle Avenue
and Horsey Street which are scheduled for reconstruction this year.
Prior to completing the design and tendering the work for Lovers Lane, two Public Information
Centres were held on March 30, 2010 and February 17, 2011 to review the projects with the
public and to get their input regarding the proposed works. 33 people attended the first
information centre which dealt with preliminary design for Horsey Street, Carlisle Avenue and
Lovers Lane and 16 people attended the second information session which provided more
detailed design information. Since these Information Centres were held staff have met on site
with residents to review a number of questions relating to the reconstruction.
Generally the feedback was positive regarding the replacement of the aging infrastructure and
the public provided some additional insight to localized issues of concern, many of which have
been addressed through the final design, such as drainage, tree planting and access during
construction to name a few. A couple of concerns raised by area residents were that of
speeding and on-street parking on Lovers Lane. The speeding matter will be monitored post
construction and if remedial measures are warranted action can be taken prior to the surface lift
of asphalt being placed in 2014. Parking on the street will remain as it currently does, on street
parking is prohibited, with updated more visible signage along the street to assist road users in
determining that parking is not permitted.
Upon completion of the works Lovers Lane the street will be reconstructed to a modified urban
standard with curb and gutter, storm sewers, asphalt pavement and street trees. In addition the
Municipality of Clarington is working in cooperation with the Region of Durham on this project
and they will be replacing their water and sanitary servicing on Lovers Lane. All of the
infrastructure improvements are in keeping with the guidance for the neighbourhood as outlined
SCHEDULE"A"
Lovers Lane
Reconstruction, CL2D11-19 2 April 11, 2011
in the 2001 "Old Bowmanville Neighbourhood Streetscape and Infrastructure Implementation
Plan with some minor modifications to account for the unique nature of Lovers Lane.
We concur with AECOM's recommendation to award the contract to Bar-Quip Construction
Limited in the amount of $534,871.00, exclusive of FIST, or $544,284.73 net HST, for the
reconstruction of Lovers Lane.
A detailed breakdown of the Clarington's and the Region of Durham's funding is provided on
the Cost Apportionment provided with AECOM's tender review letter.
Due to past experiences on similar projects, a contingency amount of approximately 10% is
carried forward. Therefore, including design and tender fees as well as contract administration
fees, the Engineering Department advises the following breakdown for the above referenced
project:
Project Breakdown
Total Project Value $250,000
Budget Amount
Lovers Lane 110-32-330-83349-7401 $270,000
(2010&2011)
Estimated Unexpended Budget $20,000
Additional Funding Required $0
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by AECOM which includes a more
detailed breakdown of estimated project costs. Should you have any further questions, please
feel free to contact the undersigned.
Regards,
Ron Albri ht, P. Eng.
Manager, Infrastructure and Capital Works
RA/ra
Attachment
Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM
Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
i.'.EraA0n 'r1EFJl.- ' .011,ALBR '6.1.0 ov zi.ara roc
SCHEDULE"A"
.-r"rOM AECOM 905 372 2121 tel
,/�� (*� 513 Division Street 905 372 3621 tax
Cobourg,Ontario K9A 506
MAW.oemmsom
June 21, 2011
Mr. A. S. Cannella, C.E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
Dear Sir:
Project No: 60187830
Regarding: Lover's Lane Reconstruction, Bowmanville
Contract No. CL2011-19(the "Contract")
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Thursday, June 16, 2011 at
2.15p.m. A list of the bids received is provided in the table below.
'i"OTAL BIA TOTAL BID ' , TOTAL Bib
(fin T) (Irci.13' ST) Ot'tjcl,Net HST te).
Bar-quip Construction Limited $534,871.00 $604,404.23 $544,284.73
Richmond Hill, Ontario
Hard-Co Construction $608,610.00 $687,729.30 $619,321.54
Whitby,Ontario
Coco Paving $699,468.95 $790,399.91 $711,779.60`
Bowmanville, Ontario
Calder Hill Contracting Ltd. $1,135,669.40 $1,283,306.42 $1,155,657.10
Thornhill, Ontario
' Extension Error
The Municipality of Clarington's Purchasing Department(the"Purchasing Department") reviewed all
bids to confirm compliance with the Clarington Purchasing By-Law. All bids were deemed compliant
by the Purchasing Department. AECOM Canada Ltd. ("AECOM") has reviewed the two lowest bids
and confirmed the bid values noted above. Bar-quip Construction Limited is the lowest bidder, Its
submitted tender has been reviewed and had a calculation error in the amount of$4,200 (prior to
HST),which was corrected by the Purchasing Department. This does not affect the bid order.
ellim10.•MYY OmnithMrLIC
SCHEDULE"A"
Page 2
June 21,2011
•
As requested by the Purchasing Department, references were checked only for the lowest bidder.
Bar-quip Construction Limited has completed projects of similar scope and value. References stated
that Bar-quip Construction Limited has completed work to specification and to their satisfaction.
With the low bid from Bar-quip Construction Limited, and other associated project costs noted on the
attached cost apportionment, the project is within budget. Should funding be available and based on
the input provided by the references contacted regarding performance on previous projects, the bid in
the amount of$534,871.00 (exclusive of HST) may be awarded to Bar-quip Construction Limited of
Concord, Ontario subject to all provisions of the Clarington Purchasing Bylaw being met.
Bid Cheques or Bid Bonds shall be retained for Bar-quip Construction Limited and Hard-Co
G Construction, the second low bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Sincerely,
AECO Canada Ltd.
71., 1
Will GMcCrae, P.Eng.
Manager, Cobourg Office
will.mccrae@aecom.com
WM:hm
Encl.
cc: Mr.Ron Albright,P.Eng.,Manager of Infrastructure and Capital Works,Municipality of Clarington
a2011-10 lendornword Leper.Ooc
SCHEDULE"A"
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