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General Government Committee
Minutes
Date: October 19, 2020
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster,
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: J. Gallagher
Present Via Electronic A. Allison, G. Acorn, R. Albright, F. Langmaid, R. Maciver, S.
Means: Brake, M. Marano, T. Pinn, G. Weir, A. Greentree, L. Patenaude
1. Call to Order
Mayor Foster called the meeting to order at 9:31 AM.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
New business item(s) were added to the New Business - Consideration section
of the agenda.
Councillor Traill asked that new business items, regarding Backyard Hens and
Off -Leash Dog Park, be added to the New Business — Consideration section of
the agenda.
Councillor Neal asked that new business items, regarding Agenda Items,
Anaerobic Digester, and Manager of Infrastructure, be added to the New
Business — Consideration section of the agenda.
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General Government Committee Minutes October 19, 2020
4. Adopt the Agenda
Resolution # GG-340-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of October 19,
2020, be adopted with the following additions:
• Correspondence from Rachel Webber regarding Support for Amendment to
By-law 2012-045 to Allow Backyard Hens
• Correspondence from Blair Evans regarding Opposing any Amendments to
By-law 2012-045 to Allow for Backyard Hens
• New Business Item regarding Backyard Hens
• New Business Item regarding Off -Leash Dog Park
• New Business Item regarding Agenda Items
• New Business Item regarding Anaerobic Digestor
• New Business Item regarding Manager of Infrastructure
Carried
5. Declaration of Interest
Councillor Jones declared an indirect interest on Communication 10.10 Support
of Ambulatory Services at Ajax Pickering Hospital.
Later in the meeting, Councillor Neal declared an indirect interest on Item 18.1,
Report CAO-020-20 Clarington Response to COVID-19.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of September 28, 2020
Resolution # GG-341-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the minutes of the regular meeting of the General Government Committee
meeting held on September 28, 2020, be approved.
Carried
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General Government Committee Minutes October 19, 2020
8. Delegations
8.1 Lisa Butson, Requesting an Amendment to the Clarington Traffic
By-law 2014-059
Lisa Butson was present, via electronic means, requesting an Amendment to the
Clarington Traffic By-law 2014-059 to Allow 3 Hour Parking. She explained that
she is a Clarington resident and had come across parking issues in the
summer. She noted that residents are not happy with the three-hour on -street
parking limit and asked Committee to consider amending the By-law. Ms. Butson
suggested that cars park on one side of the street (similar to Orangeville) or
increase the temporary plate tolerance from 7 to 18 days, to allow for more
parking. She explained that it would help with guests visiting and not having to
worry about receiving a parking ticket.
Resolution # GG-342-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the delegation of Lisa Butson be referred to Staff to report back on whether
any changes can be made to the Traffic By-law including:
a. The potential to extend the three-hour time limit on residential street; and
b. Increasing the number of temporary parking passes
Carried
8.2 Jordan Ojczyk and Emily Allison, Clucks for Clarington, Requesting an
Amendment to By-law 2012-045 to Allow for Backyard Hens
Emily Allison, Clucks for Clarington, was present, via electronic means,
requesting an amendment to By-law 2012-045, Clarington's Exotic Animal By-
law, to allow for backyard hens. Ms. Allison noted she is speaking on behalf of
Clucks for Clarington and that Jordyn Ojczyk was unable attend. She thanked
Committee for their time and Councillor Traill for helping with the initiative. Ms.
Allison stated that she is requesting an amendment to By-law 2012-045, to keep
backyard hens so families can live a more sustainable life. She explained that
her family supports locally grown food and that the pandemic has made it difficult
to feed her family as the eggs in grocery stores are limited to one dozen. She
added that, for families who only have one car or who do not drive, it is difficult to
get to the local farmers' markets. Ms. Allison explained that backyard hens are
allowed in many cities and provide healthier eggs than factory farm eggs. She
noted that she has been in the poultry industry for 12 years and had hatched
eggs for local farms in the area.
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General Government Committee Minutes October 19, 2020
Ms. Allison explained that someone can buy guaranteed female chicks for $3.00
or hens for $25.00 which include vaccines. She stated that hens are friendly,
easy to maintain, quiet, and can lay up to 300 eggs a year which is over $300 in
savings. Ms. Allison noted that a predator -proof 4x8 chicken coop costs about
$1,000 and can house up to 6 hens. Ms. Allison noted that she believes
residents should be allowed to use their properties to support their families and
answered questions from Members of Committee.
8.3 Gord Jebson, Opposing Any Amendments to By-law 2012-045 to Allow for
Backyard Hens
Gord Jebson was present, via electronic means, to speak in opposition to any
amendments to By-law 2012-045 to allow for backyard hens. Mr. Jebson stated
that he has concerns based on his experience as an inspector with the Canadian
Food Inspection Agency for 30 years. He explained that poultry can have several
diseases (salmonella and avian influenza) that can be transmitted to
humans. He expressed his concerns regarding handling and treating the hens
as pets and added that proper coops and controlling predators is important. Mr.
Jebson noted that the likelihood of transmission from a backyard flock to humans
is slim, compared to commercial flocks. He suggested that, if Clarington allows
backyard hens, a permit or licence system should be created to help Clarington
Staff know where the hens are if an outbreak occurs and added that a building
permit should be required when constructing a coop. Mr. Jebson noted his
concerns regarding bio-waste and how residents will handle deceased birds and
raising chickens for meat. He explained that he understands the desire to have
farm fresh produce and noted there are several farms in the area that are not
commercial. Mr. Jebson noted it is important to support local farms and that this
matter should be forwarded to staff to consult with the public health unit and local
farming organizations before making any decisions. He answered questions
from Members of Committee.
Recess
Resolution # GG-343-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:08 a.m. with Mayor Foster in the Chair.
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General Government Committee Minutes October 19, 2020
8.4 Blair Evans, Opposing Any Amendments to By-law 2012-045 to Allow for
Backyard Hens
Blair Evans, local resident, was present, via electronic means, to speak in
opposition to any amendments to By-law 2012-045 to allow for backyard hens.
He noted that he has seen photos in the Clucks for Clarington Facebook page,
showing they are currently housing chickens. Mr. Evans believes there is a
violation of the Municipal Freedom of Information and Protection of Privacy Act,
because a Member of Council is a Member of the Clucks for Clarington Group,
however there was no declaration at the start of the meeting. He expressed his
concerns regarding the potential illness and outbreak due to exposure to back
yard chickens and provided many examples of people having exposure to poultry
and the connection to salmonella. Mr. Evans added that he is concerned with
the contact of droppings from the chickens and the transmission of diseases. He
noted that he believes there is a risk having backyard chickens, the transmission
to farmers and the risk backyard hens can cause. Mr. Evans noted that he
understands there can be good and bad pet owners however bad chicken
owners can transmit disease within the community, including salmonella. He
asked how someone can identify the appropriate size yard to have back yard
chickens. Mr. Evans noted that he does not want to smell the ammonia of
chicken feces when sitting with his family in his backyard. He added that he
does not feel this is a good use of Municipal Law Enforcement Staff's time and
money to fund the enforcement of chickens. Mr. Evans stated that, given the
pandemic, he does not feel this is a responsible choice and the By-law should be
keeping community safe and not allowing backyard chicken. He questioned how
Council can assess the risk of disease transmission of back yard chickens and
answered questions from Members of Committee.
Alter the Agenda
Resolution # GG-344-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Agenda be altered to consider Communication Items 10.2 to 10.9, 10.13
and 10.14, at this time; and
That Communication Items 10.2 to 10.9, 10.13 and 10.14, be referred to New
Business Item 19.1, regarding Backyard Hens.
Carried
Alter the Agenda
Resolution # GG-345-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Agenda be altered to consider New Business Item 19.1, regarding
Backyard Hens, at this time.
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Carried
Resolution # GG-346-20
Moved by Councillor Traill
Seconded by Councillor Neal
Whereas in light of potential food shortages caused by COVID-19, Clarington
should explore opportunities to build food security and resiliency within our own
community;
And whereas a 2015 review of 150 of the most -populated U.S. cities found that
nearly all (93 per cent) allowed backyard poultry;
And whereas Brampton, Guelph, Kingston, Niagara Falls, and Orillia are among
the places in Ontario where backyard chickens are permitted;
And whereas in March 2018, Toronto launched the UrbanHensTO pilot program,
which allows a maximum of four hens on residential properties within four of the
city's wards and there are currently 199 hens registered at 69 different addresses
within the city of Toronto.
Now Therefore be it resolved that Staff be directed to draft By -Law amendment
(and if necessary, a Zoning amendment) permitting and regulating the keeping of
no more than four (4) hens per property with regulations and recommendations
on best practices modelled on the UrbanHensTO program, including but not
limited to:
a) All hen owners must register with the Municipality similar to dog and cat
licensing;
b) Only residential properties (houses or townhouses with a backyard) can be
registered. If the resident rents, Clarington suggests that the resident get
permission from the property owner. Residents in apartment and condo
buildings cannot own hens;
c) Limit of four hens per property. Roosters are not permitted;
d) Hens must be at least four months old when acquired because prior to four
months the gender cannot be determined;
e) Hens are for the purposes of enjoyment and egg production and not intended
as livestock to eat. Eggs produced must be for personal consumption only;
f) Residents must provide a weather -proofed and insulated enclosure ("coop")
with an air temperature suitable for the health of the hens. Regulations as
follows:
• The coop must be no more than 2 m (six feet, six inches) high and a
maximum of 9.2 m2 (100 square feet) floor area and provide each hen
with at least 0.37m2 (4 sq ft) of coop floor area, and at least 0.92m2 (10
sq ft) of roofed outdoor enclosure
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General Government Committee Minutes October 19, 2020
• perch for each hen that is at least 20 cm (8 in) long
• nest box(es) of a size that is suitable for the number of hens
• a roof and doors that will be locked at night
• Be in the resident's backyard and at least one metre from any property
line, and recommended to be a minimum of three metres away from all
windows and doors of a neighbour's house
g) The resident must allow Clarington staff to attend and inspect the property (as
deemed necessary) to ensure compliance with the requirements;
h) The coop should be cleaned regularly, and manure composted or disposed of
in the green bin and any dead hens must be disposed of immediately at a
livestock disposal facility, through a veterinarian or at an animal shelter; and
i) The resident is accountable for the health and welfare of the hens. Failure to
provide them with humane care could be considered an act of cruelty and
could result in fines and/or charges. Hens must remain on the owner's
property.
Carried as Amended Later in the Meeting (See following motions)
Resolution # GG-347-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the foregoing Resolution #GG-346-20 be amended by adding the following
words "report back on the potential of a" after the words "be directed to";
That Item d) regarding the ages and gender provision be deleted; and
That the follow added after the last paragraph:
That Staff consult with the Durham Region Health Unit.
Carried as Amended
Councillor Traill withdrew the second paragraph in the foregoing Resolution
#GG-347-20.
Resolution # GG-348-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the foregoing Resolution #GG-347-20 be amended by adding the following
at the end:
That the Agricultural Advisory Committee of Clarington and local egg
industry be asked for their input on the matter
Carried as Amended
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Resolution # GG-349-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the foregoing Resolution #GG-348-20 be amended by adding the following
words "prior to the report being considered by Council/Committee" at the end.
Carried
The foregoing Resolution #GG-348-20 was then put to a vote and carried as
amended.
The foregoing Resolution #GG-346-20 was then put to a vote and carried as
amended.
Suspend the Rules
Resolution # GG-350-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until
12:15 p.m.
Carried
8.5 Karrie Lynn Dymond, Regarding Region of Durham Clear Anaerobic
Digestion Facility
Karrie Lynn Dymond was present, via electronic means, regarding the proposed
Region of Durham Clear Anaerobic Digestion Facility. Ms. Dymond explained
that their group consists of over 500 residents who are reside in Clarington and
Oshawa. She added that they will soon be incorporated, that they have a board
of directors, a website, and have raised over $12, 000.00 in donations. Ms.
Dymond noted that they are opposed to the anaerobic digestion facility at the
Clarington waterfront and added that the facility will pollute the air shed and have
cancer causing elements released by the incinerator. She explained that the
Region is embarking on a 20-year plan to turn the waterfront into a large garbage
facility which will add to the air quality issues, new truck traffic with more odors,
exhaust and noise. Ms. Dymond noted that the residents do not want the
anaerobic digestion facility and requested Committee's support and that Council
work with their group. She explained that their group will send out information,
through Canada Post, regularly to advise of this issue and how elected officials
will vote. Ms. Dymond noted that they are disappointed that their group had to
do the work instead of hearing from Clarington officials. She stated that Regional
Council Members and Durham Region Chair has accepted campaign donations
in excess to the election limits and noted that they will contact the Regional and
Local Integrity Commissioner about the violations
General Government Committee Minutes October 19, 2020
Ms. Dymond asked that Clarington stay united, take the lead, and provide
monthly updates on the issue. She noted that they want local planning respected
and urged Council to use every legal means to stop the Region. Ms. Dymond
stated her concerns regarding the Region's plan and added that they want more
support from the Province to help defend Clarington. She answered questions
from Members of Committee.
Resolution # GG-351-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the delegation of Karrie Lynn Dymond, be referred to the consideration of
Communication Item 10.11.
Carried
Resolution # GG-352-20
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair.
9. Communications — Receive for Information
9.1 Minutes of the Kawartha Region Conservation Authority dated January 30,
2020, May 28, 2020, May 28, 2020 Special Meeting, June 11, 2020 Special
Meeting and June 25, 2020
9.4 Bonnie Nistico-Dunk, City Clerk, City of St. Catherines, Regarding
Development Approval Requirements for Landfills - (Bill 97)
Resolution # GG-353-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That Communication Items 9.1 and 9.4, with the exception of 9.2 and 9.3, be
received on consent.
Carried
9.2 Minutes of the Energy from Waste - Waste Management Advisory
Committee dated September 22, 2020
Resolution # GG-354-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 9.2, the Minutes of the Energy from Waste - Waste
Management Advisory Committee dated September 22, 2020, be received for
information.
Carried as Amended, See Following Motion
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General Government Committee Minutes October 19, 2020
Resolution # GG-355-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the foregoing Resolution #GG-354-20 be amended by adding the following
at the end:
That the Region of Durham be invited to present at a Municipality of
Clarington General Government Committee meeting on waste
management issues.
Carried
The foregoing Resolution #GG-354-20 was then put to a vote and carried as
amended.
9.3 Honourable Sylvia Jones, Solicitor General, Minister Responsible for Anti -
Racism, Regarding Anti -Racism Initiatives and the Anti -Racism Directorate
(ARD)
Resolution # GG-356-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 9.3 regarding Anti -Racism Initiatives and the Anti -
Racism Directorate (ARD), be referred to the Diversity Advisory Committee.
Carried
10. Communications — Direction
10.1 Herb Tink, Chair, Solina Hall Board, Regarding Appointments to the Solina
Hall Board
Resolution # GG-357-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the following persons be appointed as Members of the Solina Hall Board for
a term ending December 31, 2022 or until a successor is appointed, in
accordance with the Appointments to Boards and Committees Policy:
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General Government Committee Minutes October 19, 2020
• Jennifer Bowman
• Herb Tink
• Ron Whitebread
• Bev Whitebread
• Karen Dair
• Brandon Baker
• Chris Mackenzie
Carried
10.2 Jessica Brown, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.3 Jordan McCormack, Regarding Support for Amendment to By-law 2012-045
to Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.4 Jenny Woodside, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.5 Denise McKay, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.6 Zoe Bergeron, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.7 Ashlee Lusted, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.8 Gord Jebson, Regarding Opposing any Amendments to By-law 2012-045 to
Allow for Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.9 Blair Evans, Regarding Opposing any Amendments to By-law 2012-045 to
Allow for Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
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General Government Committee Minutes October 19, 2020
10.10 Sarah Moore, Acting Manager of Legislative Services/Deputy Clerk, Town
of Ajax, Regarding Support of Ambulatory Services at Ajax Pickering
Hospital
Councillor Jones declared an indirect interest in Item 10.10, as she is an
employee of Lakeridge Health. Councillor Jones muted her audio and video and
refrained from discussion and voting on this matter.
Resolution # GG-358-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Item 10.10 be received for information.
Carried
Councillor Jones returned to the meeting.
10.11 Karrie Lynn Dymond, Regarding Durham Region Waste Plan and Recycling
Proposal
Resolution # GG-359-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Item 10.11 regarding Durham Region Waste Plan and
Recycling Proposal, be received for information.
Carried
10.12 Confidential Memo from Andy Allison, Chief Administrative Officer,
Regarding Spry Avenue Property
Resolution # GG-360-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 10.12 be referred to closed session at the end of the
meeting.
Carried
10.13 Rebecca Weber, Regarding Support for Amendment to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
10.14 Blair Evans, Regarding Opposing Any Amendments to By-law 2012-045 to
Allow Backyard Hens
This matter was considered earlier in the meeting under item 8.4.
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General Government Committee Minutes October 19, 2020
11. Presentations
11.1 Bill Homes, General Manager and Michael Binetti, Supervisor Service
Design, Durham Region Transit, Regarding an Overview of Phase A Service
Plan
Bill Holmes and Michael Binetti, Durham Region Transit, were present, via
electronic means, regarding the Service, Re -Design and Transit System
Enhancements. Mr. Binetti presented the revised transit network that has been in
operation since September 28, 2020 and how they are planning transit services
during the pandemic. He noted the current situation for Durham Region Transit
(DRT) network and how the demand has declined significantly. Mr. Holmes
reviewed the objective of the Ridership Recovery Strategy Service Plan which
provides a multi -phased approach to provide access to frequent, reliable and
convenient transit service and noted the customer experience enhancements
which includes an e-ticketing option. He explained the Phase A plan and noted
80 percent of dwellings are within a 10-minute walk and 90 percent of ridership is
currently travelling on the phase A frequent grid network routes. Mr. Holmes
noted that On -Demand is now available from the morning to late night and
supports service frequency of 15 minutes. He provided an overview of the
networks, where the On -Demand services are running, common features, how
the service is delivered and the differences between rural and urban areas. Mr.
Binetti noted that all of Clarington will have access to the On -Demand transit
services. He added that the Energy Park now has transit services available
through On Demand. Mr. Binetti noted that Presto cards work to travel along the
Highway 2 route and make it easier for travel. He reviewed the different online
applications to plan, book, or pay for a trip. Mr Binetti noted that the public can
pay through their presto card or presto e-ticket for occasional DIRT travelling. Mr.
Holmes shared their communication plan and the platforms they are using for
advertising. He provided an update on the performance of the system on the last
two weeks. Mr. Holmes noted that there was an increase in trips. They had
approximately 1500 customers and noted Clarington is the third busiest area. He
noted that the average wait time is seven minutes with an average distance of
three km. Mr. Holmes stated that they will continue to monitor weekly and will
make any adjustments accordingly. Mr. Binetti and Mr. Holmes answered
questions from Members of Committee.
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12. Public Works Department Reports
12.1 PWD-002-20 GO Transit Newcastle Village - Annual Status Update
Resolution # GG-361-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PWD-002-20 be received;
That the sale of the former fire hall site in the Village of Newcastle be further
delayed to continue to allow GO Transit to use the property as a turnaround until
such time as Durham Region Transit is able to provide a local service that
ensures continuity for residents;
That Staff be directed to continue to work with Durham Region Transit to define
future growth patterns and establish appropriate service levels;
That Staff be directed to report back to Council in the fall of 2021 on the progress
of our discussions; and
That scheduling the sale of the site of the former fire hall in Newcastle be
revisited at that time.
Carried
13. Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
14. Community Services Department Reports
Councillor Traill chaired this portion of the meeting.
14.1 CSD-010-20 Municipal Buildings —Waste Reduction and Recycling Update
Resolution # GG-362-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CSD-010-20 be received for information.
Carried
14.2 CSD-009-20 Community Funding Program
Resolution # GG-363-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-009-20 be received;
That the Community Funding Program, as outlined in Attachment 1 to
Report CSD-009-20, be approved;
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General Government Committee Minutes October 19, 2020
That Council direct staff to review applications and recommend funding to Mayor
and Council for approval following the recommendations made by the Funding
Review Committee;
That staff report annually to Council with the details on the funding provided to
the community agencies; and
That all interested parties listed in Report CSD-009-20 and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-001-20 Nuisance Lighting
Resolution # GG-364-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-001-20 be received;
That the By-law attached to Report LGS-001-20, as attachment 2, be approved
with the following amendment:
• Replace the words "or into any dwelling unit" with the words "any
adjoining property" in Section 1 of the amending By-law; and
That all interested parties listed in Report LGS-001-20 and any delegations be
advised of Council's decision.
Motion Withdrawn
Resolution # GG-365-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-001-20 be received;
That the By-law attached to Report LGS-001-20, as attachment 2, be approved
with the following amendment:
• Replace the words "source from shining directly at or into any
dwelling unit" with the words "from being pointed directly at any
other property" in Section 1 of the amending By-law; and
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General Government Committee Minutes October 19, 2020
That all interested parties listed in Report LGS-001-20 and any delegations be
advised of Council's decision.
Carried
16. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
16.1 COD-019-20 Health Benefit Program 2020 Renewal of ASO and Non-ASO
Formula
Resolution # GG-366-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report COD-019-20 be received;
That the Health Benefit Programs be renewed with Sun Life, to November 1,
2021 at an overall net decrease of 4.4 per cent, with the realized surplus from the
current year to remain in the Municipal reserve fund; and
That the Library be advised of the renewal program, and that they continue to be
invoiced for their portion of the benefit program as applicable.
Carried
17. Finance Department Reports
17.1 FND-035-20 COVID19 Cash Flow Update
Resolution # GG-367-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That Report FND-035-20 be received for information.
Carried
17.2 FND-036-20 Electrical Work for Electric Vehicle Charging Stations
Resolution # GG-368-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FND-036-20 be received;
That Ferguson Electric Company Ltd. with a total bid amount of $75,135.51 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Quotation Q2020-22 be awarded the contract for the completion
of the electrical work as required for the installation of Electrical Vehicle Charging
Stations;
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General Government Committee Minutes October 19, 2020
17.3
That total funds required for this project in the amount of $75,135.51 (Net HST
Rebate) exceeds the approved budget allocation and additional funds of $34,000
required will be funded by the Parking Lot Reserve funds:
Description
EV Charging Station — Church & Division
Parking Lot (2020 Budget)
EV Charging Station — Church & Division
Parking Lot (Additional Funds)
EMS Vehicles Capital (2020 Budget)
Account Number I Amount
110-32-327- $19,603
83211-7401
110-32-327- 34,000
83211-7401
110-28-388- 21,533
82824-7401
That all interested parties listed in Report FND-036-20 and any delegations be
advised of Council's decision.
Carried
FND-037-20 Cultural Heritage Consulting
Resolution # GG-369-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report FND-037-20 be received;
That Archaeological Research Associates Ltd. with a bid amount of $10,328.64
(net HST rebate), providing the lowest hourly rate and meeting the passing
threshold and all terms, conditions and specifications of RFP2020-7 be awarded
the contract for the provision of Cultural Heritage Consulting Services subject to
a satisfactory reference check;
That the funds required for this project in the total amount of $10,328.64 (net
HST rebate) is in the approved budget allocation as provided, be funded from the
following account:
Description Account Number Amount
Planning Admin - Consulting 100-50-130-00000-7160 $10,329
That pending satisfactory service and pricing that the Purchasing Manager, in
consultation with the Acting Director of Planning and Development Services, be
authorized to extend the contract for up to four additional one-year terms; and
That all interested parties listed in Report and any delegations be advised of
Council's decision.
Carried
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General Government Committee Minutes October 19, 2020
18. CAO Office Reports
18.1 CAO-020-20 Clarington Response to COVID-19
Councillor Neal declared an indirect interest on Item 18.1 as he is a member of
Autism Home Base Durham. Councillor Neal muted his audio and video and
refrained from discussion and voting on this matter.
Resolution # GG-370-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Report CAO-020-20 be received for information.
Carried
Councillor Neal returned to the meeting.
18.2 CAO-021-20 Organizational Structure Review Update
Resolution # GG-371-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report CAO-021-20 be received for information.
Carried
Recess
Resolution # GG-372-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3.55 p.m. with Mayor Foster in the Chair.
19. New Business — Consideration
19.1 Backyard Hens
This matter was considered earlier in the meeting.
19.2 Off -Leash Dog Park
Resolution # GG-373-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas 57% of Canadian households own pets;
And whereas the Dave Boyd Memorial Off Leash Dog Park in South Bowmanville
has been well -used since its inception in 2012;
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General Government Committee Minutes October 19, 2020
And whereas due to COVID-19 more Bowmanville residents are working from
home and using local parks more on a daily, rather than weekend -only basis,
including the off -leash dog park;
And whereas it is expected that many residents will continue to work from home
or work reduced office hours for the foreseeable future as a result of COVID-19;
And whereas the existing off leash facility in Bowmanville is not sufficient to
address the influx of residents and their dogs from the five new residential
developments in Bowmanville (Modo, Lakebreeze East, Lakebreeze West,
Brookhill, Camp 30 and Soper Springs).
Now therefore be it resolved that Staff report back, at the General Government
Committee meeting of November 9, 2020 on:
1. Including the cost of an off -leash dog park in North Bowmanville in the 2021
budget;
2. Possible park locations, including preference to the following:
a. The north end of the former Bowmanville Zoo lands
b. Adjacent to Camp 30
c. In the vicinity of Concession Road 3 and Liberty Street; and
3. Including, as a Schedule B option, LED lighting for the new off leash dog park
to be operated via user -activated timer buttons.
Carried
19.3 Agenda Items
Resolution # GG-374-20
Moved by Councillor Neal
Seconded by Councillor Jones
That only correspondence directly relating to Clarington, be included on the
Council and Committee Agendas.
Carried as Amended, See Following Motion
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General Government Committee Minutes October 19, 2020
Resolution # GG-375-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the foregoing Resolution #GG-374-20 be amended by adding the following
at the end:
That no correspondence be added to the Agenda, unless it includes the
senders name and address.
Carried
The foregoing Resolution #GG-374-20 was then put to a vote and carried as
amended.
19.4 Manager of Infrastructure
Resolution # GG-376-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the position of Manager, Infrastructure be changed to include Economic
Development.
Motion Lost
Suspend the Rules
Resolution # GG-377-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 1 hour until 5.30 p.m.
Carried
19.5 Anaerobic Digestor
This matter was considered later in the meeting on Item 20.2.
20. Unfinished Business
20.1 PWD-001-20 Ice Skating Trail (Referred from the September 14, 2020 Joint
Committee Meeting)
Resolution # GG-378-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report PWD-001-20 be tabled to the next General Government Committee
meeting dated November 9, 2020.
Carried
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General Government Committee Minutes October 19, 2020
20.2 Anaerobic Digestor
Resolution # GG-379-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Clarington proceed with the Arbitration phase with the Durham Region on
the Anaerobic Digestor dispute.
Referred
Resolution # GG-380-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-379-20 be referred to the next Regular
Council meeting of November 2, 2020.
Carried
Closed Session
Resolution # GG-381-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing Correspondence
Item 10.12 regarding Spry Avenue Property, a matter that deals with a proposed
or pending acquisition or disposition of land by the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 5.21 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001as amended and no
resolutions were passed.
Resolution # GG-382-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Staff be directed to offer the municipal property, located on Spry Avenue, for
sale.
Carried
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General Government Committee Minutes October 19, 2020
Suspend the Rules
Resolution # GG-383-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes until 5:35 p.m.
Carried
21. Confidential Reports
22. Adjournment
Resolution # GG-384-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the meeting adjourn at 5:35 p.m.
Carried
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