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HomeMy WebLinkAboutPSD-043-20Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: October 26, 2020 Report Number: PSD-043-20 Submitted By: Faye Langmaid, Acting Director of Planning and Development Reviewed By: File Number: Report Subject: Andrew C. Allison, CAO PLN 23.29 Resolution#: PD-168-20 By-law Number: 2020-071 Electric Vehicle Charge Station Policy and Amendment to Fees By-law for Charge Station Use Recommendations: 1. That Report PSD-043-20 be received; 2. That the draft By-law included in Report PSD-043-20 as Attachment 2, amending By-law 2010-142 by adding Schedule "G" Public Works Department Fees to include fees for municipally -owned electric vehicle charge station use, be approved. Municipality of Clarington Report PSD-043-20 Report Overview Page 2 This report provides an update regarding the current installation of municipally owned electric vehicle (EV) charge stations. There are 3 main components of this work: 1) The installation of 9 EV charge stations at 3 locations in the Municipality; 2) the development of an EV charge station policy to guide the design, operation and maintenance of municipally - owned EV charge stations; and 3) the development of an EV charge station user fees schedule to recover the costs of operating, maintaining and replacing municipally -owned EV charge stations. This report seeks approval to amend the Fees By-law 2010-142, to include fees for EV charge station use. This amendment is necessary to move ahead with bringing the new EV charge stations into operation. 1. Background 1.1 Transportation is the highest source of energy consumption and emitter of greenhouse gas emissions contributing to climate change in the Municipality. 1.2 As highlighted in the Durham Community Energy Plan (2019), which was endorsed in principle by Council in November 2019 (CAO-014-19), public adoption of electric vehicles (EVs) in place of internal combustion engine vehicles is a vital solution to reduce overall energy consumption and greenhouse gas emissions in the Region, thereby conserving resources and mitigating climate change. 1.3 If current trends continue, by 2030 half of the vehicles on the road will be electric. Every major automobile manufacturer is already selling EV models. 1.4 In September 2019, staff submitted a joint proposal with the Region and Area Municipalities to the Natural Resources Canada (NRCAN) Zero Emissions Vehicle Infrastructure Program (ZEVIP) to install 60 networked level-2 EV charge stations across 21 municipally owned, publicly accessible sites within Durham. 1.5 In January 2020, the Region -wide collaborative was awarded the ZEVIP grant. The grant covers 50% of the costs associated with the purchase and installation of EV charge stations, up to $5,000 per station. Clarington's component of the grant application was earmarked for the installation of five Level 2 EV charging stations proposed to be located at the Church and Division Street municipal parking lot in downtown Bowmanville. 1.6 Level 2 category EV charge stations are the most common, practical and cost-effective charging station currently on the market. Level 2 charge stations have similar electrical requirements to a clothes dryer or stove (240 Volts/30 Amps). They are equipped with a universal charging head and provide approximately 40km of range per hour that a vehicle is charging. Municipality of Clarington Page 3 Report PSD-043-20 1.7 Networked EV charge stations enable drivers to find networked stations through a mobile app and allow the Municipality to manage who can access stations and the fees to be charged for the station's use. They also allow for the collection of data that will provide the Municipality with useful information on how EV charge stations are being used. The EV charge stations can update with new software automatically and alert the Municipality of any station malfunctions so they can be repaired quickly. 1.8 In March 2020, Council passed resolution #C-066-20 "that it be policy for all future car and SUV purchases to be EVs or similar vehicles without tailpipe emissions, where practicable." The installation of EV charge stations is essential for EVs to be a practicable option for Municipal fleet. 2. Installation of EV Charge Stations 2.1 Staff have prepared three sites for the installation of level 2 EV charger stations. Sites include: Garnet B. Rickard Recreation Complex, Fire Station 1, and the Church and Division Street parking lot (Figure 1). 2.2 The five networked EV charge stations, partially funded through the ZVEIP grant, will be located at the Church and Division Street parking lot. The chargers at this location will be accessible by fleet and the public. 2.3 The two non -networked EV charge stations currently located at the Garnet B. Rickard Recreation Complex will be relocated to Fire Station 1 for fleet use only, as no fee can be charged for the use of the non -networked chargers. 2.4 The non -networked EV charge stations currently at Garnet B. Rickard Recreation Complex will be replaced with networked chargers to allow data and fee collection. These new EV charge stations will be accessible by fleet and the public. Installation of these stations are being funded by development charges. 2.5 Data collected from networked public stations will be utilized to inform future decisions regarding municipally owned, publicly accessible EV chargers. 2.6 Municipal staff have collaborated with the Region on the procurement of the EV charge stations and have completed tendering for station installation. Installation of the stations is expected to occur by the end of October 2020. Stations are expected to be operational by mid -November 2020. 2.7 The Municipality's first three EV fleet vehicles approved as part of the 2020 budget have been purchased and will be in use by Fire and Clerks by November 2020. These new vehicles will be charged at the stations being installed at Fire Station 1 and the Church/Division Street Parking Lot. Municipality of Clarington Report PSD-043-20 I 1 will I f ^. I■I ' I � I 5 W I ' W•- �EET— I • 1 1=T R TEE -- W i I I Garnet B Rickard Q - _ ' ' ' IJJ LL VE UE � — i• T EETa Z44fl Highway Z, � W ' i w W Bowmannille � - E E{ in I • I w • W 1 W • owmanville 5 ! _ - •E E ROAD- _ � - .E. IE -ROA — � `— .� TR T— E - I I I I ■I I • i 5 f �,� i 55 _ ' ■ 'r I ■ r Fire Station 1 E " I ti w I ■I 2430 Highway Z, Bowmannille - I ! Parking Lot +, r --_�` m---� ��;�'.■ Church Street and Division Street ZEVIP Round ■ ■ Station Figure 1 - Locations for New Municipal EV Charging Stations Page 4 Municipality of Clarington Report PSD-043-20 3. EV Charge Station Policy Page 5 3.1 Staff have developed an EV Charge Station Corporate Policy (Attachment 1) to guide the design, operation and maintenance of municipal EV chargers. The policy provides details related to: • Station usage and fees; • Station maintenance; • Municipal fleet charging procedures; • Station usage restrictions and enforcement; • Data collection and sharing; and • Station and parking design criteria. 3.2 The EV Charge Station Policy was developed in consultation with the municipal Inter- departmental Climate Change Working Group. In addition, an ad -hoc Working Group, consisting of the Region of Durham and Area Municipalities was formed to provide feedback on the EV Charge Station Policy. The policy will serve as a template for the Region and Area Municipalities to adapt and adopt as they see fit, with the intention of creating an integrated EV station user experience across the Region. 3.3 Special attention was given to include accessible design standards into the design features of the policy. 4. EV Charge Station Use Fees Schedule 4.1 There are expenses associated with the operation, maintenance and replacement of EV charge stations at the end of their service life. Staff are proposing an update to the Clarington Fee By-law 2010-142 to include a new Schedule "G" listing the fees for the use of municipally owned EV charger stations (Attachment 2). 4.2 The EV charge stations are intended to be fully user fee supported. The recommended fees outlined in Attachment 2 are intended to cover all future expenses of the stations. Proposed fees collected from the use of the EV charger stations will be used to cover all associated operational costs of the EV charge stations, including but not limited to repair and maintenance, replacement and upgrades, data management, snow removal and administration. Any excess revenues will be deposited into a reserve fund annually to fund future needs or shortfalls. 4.3 Proposed EV charge station fees are based on several conservative assumptions, which have been confirmed through the procurement process, including: A 25% occupancy rate for EV charge station use (6 hours per day); An 8-year replacement interval; $6,000 for the replacement EV charge stations at end of their life; Municipality of Clarington Page 6 Report PSD-043-20 • $300 per year in maintenance cost; • A $250 per year service and data sharing agreement; • Electricity priced at 20¢/kWh; • A vehicle power acceptance rate of 6.6kW; • 2% inflation for hardware, labour expenses and electricity costs; and • $100 per year for snow removal 4.4 EV charging station fees will be reviewed and updated annually using data collected from the stations to ensure established fees meet the objective to fully cost recovered. 5. Concurrence 5.1 This report has been reviewed by the Director of Finance and the Director of Public Works who concur with the recommendations. 6. Conclusion 6.1 The adoption of EVs is essential to reduce energy consumption and greenhouse gas emissions in the transportation sector. The installation of EV charge stations is essential for EVs to be a practicable option for Municipal fleet. The EV charge station policy will guide staff in the design, fee setting and operation of municipally owned EV stations. 6.2 It is respectfully recommended that Council approve the attached draft by-law to amend the Fee By-law 2010-142 to include Schedule "G", to cover the costs associated with operating, maintaining and replacing municipally owned EV charge stations. Staff Contact: Doran Hoge, Climate Change Response Coordinator, 905-623-3379 ext.2429 or dhoge@clarington.net Attachments: Attachment 1 — EV Charge Station Policy Attachment 2 — Amending by-law to the Fee By-law Interested Parties: The Region of Durham Durham Area Municipalities 1. 2. Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 POLICY TYPE: SUBSECTION: POLICY TITLE: POLICY #: POLICY APPROVED BY: EFFECTIVE DATE: REVISED: APPLICABLE TO: Purpose Electric Vehicle Charge Station Policy The Municipality of Clarington recognizes the environmental and economic benefits of electric vehicles (EVs) and their ability to help the Municipality support the clean energy economy in Durham Region. Providing access to EV charging for corporate, workplace and public use will contribute to improving local air quality, reduce noise pollution, reduce greenhouse gas emissions, reduce energy consumption, strengthen the local economy and increase local energy resilience. The policy provides guidance on the design, operation and maintenance of municipal EV charging stations and associated infrastructure. Scope This policy applies to Municipally owned EV charging stations which may be made available for use by the public, Municipal staff and Municipal fleet vehicles. Policy Number/Name Page 1 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 3. Definitions Electric Vehicle (EV) A vehicle that is propelled by one or more electric motors, using electrical energy stored in rechargeable batteries, or another energy storage device, and is capable of being plugged into an EV charging station, including, but not limited to, plug-in battery electric cars, fuel cell battery electric vehicles, and plug-in hybrid vehicles. EV Charging Station The vehicle charging equipment installed on Municipal property, inclusive of the EV charging station pillar, electronic/physical parts, head, and the parking space designated for use when charging an EV. EV Parking Space A parking space designated for the use of EVs while plugged into an EV charging station, as indicated by authorized signs. EV Charger Service Provider A third -party organization that supplies and/or operates the EV charging station. Fleet EVs EVs, owned by the Municipality, that are used by staff for work -related purposes. User A person who uses an EV charging station. Policy Number/Name Page 2 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 4. Policies Usage and Fees 4.01 EV Parking Spaces are intended solely for EVs actively using the charging equipment and are available on a first -come, first -serve basis for any eligible (or authorized) Users. 4.02 EV charging stations are available for use by the public for a fee, as per the Clarington Fee By-law. 4.03 User fees, where applicable, are assessed for the total time a vehicle is connected to an EV Charging Station, not for the period of time that the vehicle is being charged or for the total energy transfer as outlined in the Clarington Fee By-law. 4.04 Where offered by the EV Charger Service Provider, EV Parking Spaces may be reserved via an online booking platform on a first - come, first -serve basis. If the User does not connect to the EV Charging Station within 10 minutes of the reserved time, the User will be charged a fee and lose their place in the queue as per the Clarington Fee By-law. Policy Number/Name Page 3 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 4.05 Municipally owned EV Charging Stations are intended to be user -fee supported. Fees collected from the use of the EV Charging Stations will be used to cover all associated operational costs of the EV Charging Stations, including but not limited to: repair and maintenance, replacement and upgrades, data management, snow removal and administration. 4.06 EV Charging Stations Fees will be reviewed and updated bi-annually by Finance using data collected from the stations to ensure established fees meet the objective to be tax -levy neutral. 4.07 Unless specified by signage on site, closed for an event or disabled for repair or regular maintenance, EV Charging Stations allow for unrestricted and unlimited access during and after business hours. 4.08 Each User must take extra care to ensure that EV Charging Station cords are coiled and safely returned to the station and are not left in a position where they could be a tripping hazard. 4.09 EV Users are responsible for acquiring the app associated with the EV Charger Service Provider equipment, familiarizing themselves with the proper and safe use of the equipment, payment of fees, monitoring the duration of time that their vehicle has been connected to a charge station and for moving their vehicle once charging session has been completed. Users of the EV Charging Stations do so at their own risk. 4.10 The User is expected to move their vehicle from the EV Parking Space once their vehicle is fully charged. A grace period of 30 minutes will be permitted once a notification has been sent by the service provider, informing the User that the charging session has been completed. A fee will be applied to stays beyond the allotted grace period, as outlined in the Clarington Fee By-law. Policy Number/Name Page 4 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 4.11 EV drivers whose vehicles do not require charging are encouraged to be conscientious of the needs of drivers who do require a charge in order to make it to their next destination, and not use available EV Charging Stations if not needed. Maintenance 4.12 Day-to-day maintenance and operations activities (e.g. snow removal, garbage collection, etc.) are the responsibility of Public Works and/or contracted service provider managing the site where the EV Parking Space is located. 4.13 Snow removal is required for all outdoor sites with a level of service that ensures the EV Parking Space, control equipment and adjacent access aisles are fully usable at times indicated on signage. Snow removal of the access aisle and accessible routes should occur first or at the earliest possible time. 4.14 Any operational issues related to the EV Charging Stations and its components are to be reported to Community Services Department Staff where it will then be documented for further action. 4.15 The Municipality assumes no responsibility or liability for damage to vehicles using the EV Charging Stations. 4.16 This policy will be reviewed bi-annually by Clerks from the day the policy is enacted to determine effectiveness. When updating its EV policy, the Municipality shall endeavor to consult with other municipalities in Durham Region to promote a common user experience across Durham Region. Policy Number/Name Page 5 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 Municipal Fleet Charging 4.17 Fleet EVs are designated a vehicle -specific location for overnight charging. 4.18 Select EV Parking Spaces may be designated solely for Municipal fleet EVs. Such EV Parking Spaces will be signed accordingly and are not available for other Users. 4.19 In EV Charging Station locations designated for fleet and workplace/public charging, fleet EVs have exclusive access to charging after 3 p.m. on weekdays, and all day on weekends, the Civic holiday and Statutory holidays. 4.20 Payment for fleet EV charging will be transferred using vehicle specific EV Charging Station network payment cards. The Municipality will be charged directly for the use of EV Charging Station network payment cards by the EV Charger Service Provider. Restrictions and Enforcement 4.21 A vehicle may not be parked in an EV Parking Space unless the vehicle is an EV and is plugged in to the station's charging equipment. 4.22 Only Fleet EVs may park in EV Charging Stations that have been designated exclusively for fleet use. 4.23 Enforcement of the strict use of EV Charging Stations is covered under Clarington's Traffic By-law. 4.24 Electrical outlets at Municipal facilities may not be used for EV charging except those designated for use by EVs that is clearly indicated by signage. Policy Number/Name Page 6 of 11 5. Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 4.25 Enforcement of the use of electrical outlets in parking facilities for vehicle charging is covered under Clarington's Traffic By-law. Data Collection and Sharing 5.01 Data collection and data sharing must comply with the Municipality's privacy policies and stored within Canada. 5.02 The EV Charger Service Provider is responsible for the maintenance and monitoring of EV Charging Station equipment and the management of fees collected on behalf of the Municipality. 5.03 The EV Charger Service Provider is responsible for ensuring compliance with Payment Card Industry Standards associated with the use of credit cards. 5.04 Data related to the use of the EV Charging Stations will be obtained by the Municipality from the Service Provider. 5.05 Data will be reviewed by Municipal staff to monitor station usage trends and assess EV policies and EV Charging Station fee structures. 5.06 Data related to the use of EV Charging Stations will be retained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. Personal information will not be used for any other purpose than identified at the time of collection, nor disclosed in any circumstance, except as permitted by the Act. 5.07 Data collected by the Municipality's EV Charging Stations will be anonymized and may be shared with the Region of Durham and Durham Area Municipalities for reporting purposes. Disaggregated data may be shared more broadly on a case -by -case basis. Policy Number/Name Page 7 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 6. Design Criteria General 6.01 To ensure greater equity, all public EV Parking Spaces must follow a consistent guideline criterion for accessibility as outlined in the Accessibility for Ontarians with Disabilities Act (AODA), 2005, where reasonably practicable. 6.02 The installation of EV charging infrastructure on Municipal properties and within the streetscape must not create barriers to mobility or access for those with disabilities, or other accessibility challenges. 6.03 Where a parking facility serves multiple buildings or accessible entrances, EV Parking Spaces should be distributed to enable Users to park near as many accessible entrances as possible. 6.04 Bollards will be installed to protect EV Charging Stations from damage. EV Parking Spaces 6.05 EV Parking Spaces must be a minimum width of 3400 mm and length of 5400 mm, meeting the standards for "Type A" accessible parking spaces outlined in Ontario Regulation 191/11, as amended, where reasonably practicable. 6.06 EV Parking Spaces must have a maximum running slope and cross - slope of surface at 1:50 (2 per cent) in new and rehabilitated parking lot designs. 6.07 An access aisle must be provided adjacent and parallel to each EV Parking Space that is at least 1500 mm wide and clearly indicated by high colour contrast diagonal pavement markings where reasonably Policy Number/Name Page 8 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 practicable. This access aisle can be shared with another accessible and/or EV Parking Space. 6.08 There must be a vertical height clearance of 2100 mm (minimum) at designated EV Parking Spaces and along the vehicle access and egress routes. 6.09 EV parking ground surface must be firm, stable and slip resistant. 6.10 EV Parking Spaces should have adequate lighting to operate the EV charging infrastructure in a safe environment. Lighting should be enough to easily read associated signs, instructions, or controls on the EV Charging Station and provide sufficient lighting around EV Parking Spaces for safety and security. Signage and Pavement Markings 6.11 EV Parking Spaces will be clearly marked with appropriate pavement markings and signage to designate an EV Parking Space and communicate the EV Charging Station etiquette and rules (as outlined in this policy). 6.12 Vertical signage must be reflectorized and display the EV parking symbol and information text 6.13 Vertical signage must ensure the size of 300 mm wide by 600 mm high, at minimum, and be mounted at a height of 1500 mm to 2000 mm from the ground / floor. 6.14 Vertical signage must ensure a high tonal contrast is provided between signage and background environment. 6.15 All pavement markings must be slip resistant and clearly visible though use of high tonal contrast compared to the surface of the EV Parking Space. Policy Number/Name Page 9 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W4011 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 6.16 All pavement markings must be located in the centre of the EV Parking Space and be at least 1000 mm long. 6.17 The blue colour required for identification of accessible parking spaces and access aisles in accessible parking shall not be used for pavement marking. Green colouring shall be used to identify EV Charging Stations. 6.18 The surface of the EV Parking Space must be marked stating "EV CHARGING ONLY'. 6.19 The Municipality shall endeavor to use signage, EV symbols and pavement markings that are the same as other municipalities in Durham Region to promote a common user experience across Durham Region. EV Charging Equipment 6.20 An accessible route shall be provided connecting the EV space to the EV charger that serves it. 6.21 EV chargers shall be located adjacent to and within the projected width of the vehicle space being served or within 915 mm of the projected width of access aisle at the head end or foot end of the EV space. 6.22 EV chargers shall have a minimum clear floor space of 1350 mm x 800 mm. 6.23 Charger operable parts shall be located in a range between 400 mm and 1220 mm from the floor. 6.24 EV charging equipment should be operable with one hand, and not require grasping, pinching, or twisting of the wrist or force more than 5 lbs. Policy Number/Name Page 10 of 11 Corporate Policy Attachment 1 to Report PSD-043-20 ciff;W40it If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 6.25 All new EV Charging Stations must be certified for use in Canada (e.g. CSA, UL, Interlink). 6.26 All new EV Charging Stations must include one or more of the following charging connector types: • SAE J 1772 standard plug head (Level 2 (208/240 V); • SAE J 1772 Combo (for fast -charging stations); • CHAdeMO (for fast -charging stations); or • Other proprietary charging connector types. Policy Number/Name Page 11 of 11 Attachment 2 to Report PSD-043-20 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By-law 2020-xxx Being a by-law to amend By-law 2010-142, to require the payment of fees for information and services. Whereas Council has deemed it necessary to require fees for the use of municipally owned electric vehicle charge stations; And whereas Council approved the recommendations contained in Report PSD-043-20, regarding charging stations: Now therefore the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That By-law 2010-142 be amended by adding the attached Schedule "G", Attachment 1 to this by-law, "Public Works Department Fees" which includes the fees for electric vehicle charge station use; and 2. That this By-law shall come into effect on the day of passing. By -Law passed in open session this day of 2020 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Attachment 1 to By-law 2020-xxx By-law 2010-142 Schedule "G" Public Works Department Fees Electric Vehicle Charge Station Use Service Time and Description Fee Daytime electric 7:30 a.m. to 5:00 p.m. Monday to $1.50 per hour vehicle station use Sunday under 3 hours Daytime electric 7:30 a.m. to 5:00 p.m. Monday to $4 per hour vehicle station use Sunday after 3 hours + 30 - minute grace period Nighttime electric 5 p.m. to 7:30 a.m. Monday to Sunday $1.50 per hour vehicle station use Reservation no- Always in effect $3 flat fee show Notes: For daytime use (7:30 a.m. to 5:00 p.m. Monday to Sunday), the User is expected to move their vehicle from the charge station parking spot after 3 hours. A grace period of 30 minutes will be permitted once their allotted time has elapsed before and additional fee is applied. Where offered by the Electric Vehicle Charger Service Provider, Electric Vehicle Parking Spaces may be reserved via an online booking platform on a first come first serve basis. If the User does not connect to the electric vehicle charging station within 10 minutes of the reserved time, the User will be charged a fee and lose their place in the queue.