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Council Minutes
Date: October 13, 2020
Time: 7:00 p.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: A. Greentree, M. Chambers
Present Via Electronic A. Allison, G. Acorn, R. Albright, S. Brake, F. Langmaid,
Means: R. Maciver, M. Marano, T. Pinn, G. Weir
1. Call to Order
Mayor Foster called the meeting to order at 7.00 p.m.
2. Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Traill recited the land acknowledgement statement.
4. Declaration of Interest
There were no declarations of interest stated at this meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Mayor Foster thanked Anne Greentree, Municipal Clerk for her work and
dedication to the Municipality of Clarington and congratulated her on her
retirement.
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October 13, 2020 Council Meeting
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated September 21, 2020
Resolution # C-393-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the minutes of the regular meeting of the Council held on September 21,
2020, be approved.
Carried
7. Presentations
None
8. Delegations
None
9. Communications — Receive for Information
There were no Communications to be received for information.
10. Communications — Direction
10.1 Inge Vanek regarding Report PSD-036-20 -Draft Approved Plan of
Subdivision and Rezoning, West of Green Road and North of Durham
Highway 2, in Bowmanville
10.2 Memo from Faye Langmaid, Acting Director of Planning Services regarding
COVID-19 Community Improvement Plan Information Sheet and Application
Form
Resolution # C-394-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Correspondence Items 10.1 to 10.3 and 10.5, be approved on consent as
follows with the exception of Items 10.3 and 10.5 as follows:
That Correspondence Item 10.1 from Inge Vanek regarding Report PSD-
036-20 - Draft Approved Plan of Subdivision and Rezoning, West of Green
Road and North of Durham Highway 2, in Bowmanville, be referred to the
consideration of Report PSD-036-20 - Item 1 of the Planning and
Development Committee Report.
That Correspondence Item 10.2 from Faye Langmaid, Acting Director of
Planning Services regarding COVID-19 Community Improvement Plan
Information Sheet and Application Form be referred to the consideration of
Agenda Item 12.1 - Report PSD-040-20.
Carried
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October 13, 2020 Council Meeting
10.3 Memo from Stephen Brake, Director of Public Works regarding Public
Access to Municipal Property East of Mearns Avenue at Longworth Avenue
Resolution # C-395-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Correspondence Item 10.3 from Stephen Brake, Director of Public Works,
regarding Public Access to Municipal Property east of Mearns Avenue at
Longworth Avenue be referred to Item 5 of the General Government Committee
Report with the following correction: "that the words CN Rail be replaced with CP
Rail".
Carried
10.5 Aleisha MacDonald, Owner - Crock A Doodle Bowmanville Studio,
regarding Report PSD-040-20, COVID-19 Community Improvement Plan —
Recommendation Report
Resolution # C-396-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Correspondence Item 10.5 from Aleisha Macdonald, Owner - Crock A
Doodle Bowmanville Studio, regarding Report PSD-040-20, COVID-19
Community Improvement Plan — Recommendation Report, be referred to the
consideration of Report PSD-040-20.
Carried
10.4 Steve Clark, Minister of Municipal Affairs and Housing, regarding Safe
Restart Agreement — Municipal Operating Funding (Phase 2)
Resolution # C-397-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That Correspondence Item 10.4 from Steve Clark, Minister of Municipal Affairs
and Housing, regarding Safe Restart Agreement — Municipal Operating Funding
(Phase 2), be received for information.
Carried
11. Committee Reports
11.1 Advisory Committee Reports
11.1.1 Minutes of the Clarington Tourism Advisory Committee dated July 16, 2020
11.1.2 Minutes of the Clarington Heritage Committee dated September 15, 2020
11.1.3 Minutes of the Newcastle Arena Board dated September 15, 2020
11.1.4 Minutes of the Clarington Diversity Committee dated September 24, 2020
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October 13, 2020 Council Meeting
Resolution # C-398-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Advisory Committee Report Items 11.1.1 to 11.1.5, be approved with the
exception of Item 11.1.5.
Carried
11.1.5 Minutes of the Audit Committee dated September 10, 2020
Resolution # C-399-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Minutes of the Audit Committee dated September 10, 2020, be
approved.
Carried
11.2 General Government Committee
11.2.1 General Government Committee Report of September 28, 2020
Resolution # C-400-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That the recommendations contained in the General Government Committee
Report of September 28, 2020 be approved on consent, with the exception of
Item 1 h.
Carried
Resolution # C-401-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report FND-032-20, Award of Contracts During Council Recess, be
received for information.
Carried
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October 13, 2020 Council Meeting
11.3 Planning & Development Committee
11.3.1 Special Planning and Development Committee Report of September 28,
2020
11.3.2 Planning and Development Committee Report of October 5, 2020
Resolution # C-402-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the recommendations contained in the Special Planning and Development
Committee Report of September 28, 2020 and the Planning and Development
Committee Report of October 5, 2020 be approved on consent, with the
exception of Item 1 of the Planning and Development Committee Report of
October 5, 2020.
Carried
Item 1 - A Draft Approved Plan of Subdivision and Rezoning, West of Green
Road and North of Durham Highway 2, in Bowmanville
Resolution # C-403-20
Moved by Councillor Neal
That Report PSD-036-20 be received;
That the application by DG Group for a Draft Plan of Subdivision and Rezoning,
on the west side of Green Road, north of Durham Highway 2, Bowmanville
continue to be processed including the preparation of a subsequent report;
That the owner/applicant hold a public open house prior to the subsequent report
coming back to Committee; and
That all interested parties listed in Report PSD-036-20 and any delegations be
advised of Council's decision.
Carried
12. Staff Reports
12.1 Report PSD-040-20 - COVID-19 Community Improvement Plan —
Recommendation Report
Resolution # C-404-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Report PSD-040-20 be received;
That Council approves the COVID-19 Community Improvement Plan (CIP), in
principle;
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October 13, 2020 Council Meeting
That General Eligibility Criteria be approved as presented in the Draft COVID-19
CIP, as amended to insert the words "arms length" in Table 3, Row 4, Item b),
immediately before "owner(s)" to direct funding towards local, independent
businesses that are not part of a national, or international chain;
That the draft By-law included in Report PSD-040-20, as Attachment 4 being a
by-law to adopt the COVID-19 Community Improvement Plan, be approved; and
That all interested parties listed in Report PSD-040-20 and any delegations be
advised of Council's decision.
Carried as amended, Later in the Meeting, see following motions
Resolution # C-405-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
The Paragraph 3 from the foregoing Resolution #C-404-20, be divided.
Carried
Council voted on Paragraph 3 of the foregoing Resolution #C-404-20 and the
motion was carried.
Resolution # C-406-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #C-404-20 be amended to insert words "arms
length" in Table 3 Row 6, immediately before "owner".
Carried
The balance of the foregoing Resolution #C-404-20 was then put to a vote and
carried as amended.
13. Business Arising from Procedural Notice of Motion
None
14. Unfinished Business
14.1 Report PSD-041-20 - 2423 Rundle Road and Highway 2 - Servicing Options
Resolution # C-407-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report PSD-041-20 be received for information.
Carried
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October 13, 2020 Council Meeting
Recess
Resolution # C-408-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 8:38 p.m. with Mayor Foster in the Chair.
14.2 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham,
Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project (Referred
from the September 28, 2020 General Government Committee Meeting)
Resolution # C-409-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Correspondence Item 14.2 Elaine Baxter-Trahair, Chief Administrative
Officer, Region of Durham, Regarding Mixed Waste Pre -Sort and Anaerobic
Digestion Project, be received for information.
Carried
Resolution # C-410-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the matter of Mixed Waste Pre -Sort and Anaerobic Digestion Project (Item
21.2 of the September 28, 2020 General Government Committee meeting, be
referred to the end of the Agenda to be considered during Closed Session.
Carried
14.3 Report PSD-031-20 - An Application by Goldmanco Inc. to Amend Sign By-
law 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice
Urban Centre Development (Referred from the October 5, 2020 Planning &
Development Committee Meeting)
Resolution # C-411-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PSD-031-20, An Application by Goldmanco Inc. to Amend Sign By-
law 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban
Centre Development, be referred back to Staff to allow for further meetings with
the applicants to discuss the signage within the urban design.
Carried Later in the Meeting, see following motion
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October 13, 2020 Council Meeting
Resolution # C-412-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the foregoing Resolution #C-411-20 be amended to add the following:
"That the proposed sign by-law amendment for a pilon "monolith" sign be
approved in principle."
Yes (2): Mayor Foster, and Councillor Anderson
No (5): Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill,
and Councillor Zwart
Motion Lost on a recorded vote, later in the meeting, see following motion
(2 to 5)
Resolution # C-413-30
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #C-412-20 for a second time.
Carried
The foregoing Resolution #C-412-20 was then lost on a recorded vote.
The foregoing Resolution #C-411-20 was then put to a vote and carried.
15. By-laws
15.1 2020-065 - Being a By-law to exempt a certain portion of Registered Plan
40M-2633 from Part Lot Control
15.2 2020-066 -Being a By -Law to deem Blocks 4 and 5 Plan 10M-831,
Bowmanville, Municipality of Clarington, no longer to be lots on a
Registered Plan of Subdivision
15.3 2020-067 -Being a By-law to Adopt the a Municipal -Wide COVID-19
Community Improvement Plan
Resolution # C-414-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-laws 2020-065 to 2020-067; and
That the said by-laws be approved.
Carried
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October 13, 2020 Council Meeting
Mixed Waste Pre -Sort and Anaerobic Digestion Project (Item 21.2 of the
September 28, 2020 General Government Committee meeting)
Closed Session
Resolution # C-415-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with advice that is subject to solicitor -client privilege, including
communications necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 9:53 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
16. Procedural Notices of Motion
None
17. Other Business
Councillor Neal asked the Municipal Solicitor what he believes his direction is
with respect to the Anaerobic Digestor.
Councillor Neal enquired if it is necessary to have staff to prepare a report for
public meetings as he believes it causes confusion to the public when Council
votes on reports that are recommending continuing to be processed.
Councillor Hooper noted they are receiving many calls with related to speeding in
residential areas and enquired if there is anything that can be done to assist with
these concerns.
Councillor Neal and Councillor Hooper wished Anne Greentree all the best in her
retirement.
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October 13, 2020 Council Meeting
18. ConffirmingBy-Law
Resolution # C-416-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That leave be granted to introduce By-law 2020-068, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on the 13th day of October, 2020; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-417-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the meeting adjourn at 10:10 p.m.
Carried
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