HomeMy WebLinkAbout2020-067If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2020-067
Being a By-law to adopt a municipal -wide COVID-19 Community Improvement Plan
Whereas Section 28 of the Planning Act, R.S.O. 1990, as amended, authorizes local
municipalitiesto designate community improvement project areas and adopt community
improvement plans for such areas;
And Whereas on June 22, 2020 the Council of the Corporation of the Municipality of
Clarington passed By-law 2020-039 to designate all lands within the Municipality of
Clarington as a community improvement project area for the purpose of the preparation
of a municipal -wide COVID-19 community improvement plan; and
And Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to adopt the COVID-19 Community Improvement Plan, dated October 13,
2020;
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts as
KI .Cm
1. The COVID-19 Community Improvement Plan, dated October 13, 2020,
prepared in accordance with By-law 2020-039 and attached hereto as Schedule
A, forms part of the By-law and is hereby adopted.
2. This By-law shall come into force and take effect on the date of its passage.
Passed in Open Council this 13th day of October 2020.
Adrian Foster Mayor
C. n ree ee, Municipal Clerk
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Clarington COVID-19 Community Improvement Plan October 2020
Table of Contents
1. Introduction.................................................................................................................4
1.1. Purpose and Approach......................................................................................... 4
1.2. What is a Community Improvement Plan?............................................................ 5
1.2.1. Why was this Community Improvement Plan Undertaken? ............................ 5
1.2.2. What is the Community Improvement Project Area? ...................................... 5
1.2.3. Who has Guided the Community Improvement Plan? ................................... 7
1.3. Background..........................................................................................................8
1.3.1. History of COVID-19 in Clarington.................................................................
8
1.3.2. Overview of Businesses in Clarington............................................................
9
1.3.3. Clarington's Downtown Community Improvement Plans ..............................
10
1.4. Legislation and Policy Overview.........................................................................
11
1.4.1. The Municipal Act and the Planning Act .......................................................
11
1.4.2. Durham Region Official Plan........................................................................
12
1.4.3. Clarington Official Plan.................................................................................
12
1.5. How to Use this Community Improvement Plan ..................................................
13
2. Consultation..............................................................................................................
13
2.1. Ministry of Municipal Affairs and Housing...........................................................
13
2.2. Steering Committee............................................................................................
14
2.3. Community Consultation.....................................................................................
14
2.3.1. CIP Pre -Application Form: ............................................................................
14
2.3.2. Focus Groups...............................................................................................
14
2.3.3. Public Meeting..............................................................................................
15
2.4. How Did Consultation Shape the CIP?...............................................................
15
3. Financial Incentive Programs....................................................................................
16
3.1. Proposed Programs............................................................................................
16
3.2. General Financial Incentive Eligibility Criteria .....................................................
17
3.3. Means Test Criteria............................................................................................
18
4. Plan Administration...................................................................................................
19
4.1. Administration of Financial Incentive Programs and Budget ...............................
19
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Clarington COVID-19 Community Improvement Plan October 2020
4.2. Combining Programs and Values....................................................................... 20
4.3. Application Process and Submission Requirements for Financial Incentive
Programs................................................................................................................... 20
4.4. Communications Strategy................................................................................... 22
4.5. Plan Horizon....................................................................................................... 23
5. Monitoring and Evaluation Strategy........................................................................... 24
5.1. Plan Monitoring and Evaluation.......................................................................... 24
5.2. Adjustments and Amendments to this Plan ........................................................ 24
6. Implementation.......................................................................................................... 24
7. Interpretation............................................................................................................. 25
APPENDIX A: Clarington COVID-19 Community Improvement Plan Financial Incentives
ProgramDetails............................................................................................................ 27
APPENDIX B: CIP Grant Pre -Application Form............................................................ 31
APPENDIX C: Input Received from Local Businesses .................................................. 36
APPENDIX D: Notice of Statutory Public Meeting.........................................................42
List of Tables and Figures
Table 1: Summary of Clarington's Downtown CIP Financial Incentive Programs*........ 11
Table 2: Summary of Recommended Financial Incentive Programs ............................. 16
Figure 1: Map showing COVID-19 Community Improvement Plan Area ......................... 6
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
3
Clarington COVID-19 Community Improvement Plan October 2020
1. Introduction
Clarington has a long history of supporting its historical downtown areas and rural
communities while taking advantage of federal and provincial funding programs to
support civic improvements. As the COVID-19 pandemic began to take hold in Ontario,
shuttering many of Clarington's local businesses, a Community Improvement Plan (CIP)
was identified as a potential tool that could be used to help local, independent
businesses respond to this challenging time. In Ontario, municipalities have been
granted authority by legislation to use the CIP tool to support and encourage strategic,
physical development or redevelopment in all or part of a community.
The Official Plan for the Municipality of Clarington outlines the goals and objectives for a
CIP. A CIP is to provide for and encourage public and private sector activities for the
purpose of the enhancement, rehabilitation and redevelopment of the existing built
environment of the Municipality. The Official Plan directs that CIPs will (i) provide
guidance to Council in setting priorities for municipal spending with respect to
community improvement projects and (ii) encourage activities that are accessible for all
ages and levels of abilities, promoting equity, and contributing to healthy and
sustainable development. This is the fifth Community Improvement Plan for Clarington.
1.1. Purpose and Approach
The purpose of the COVID-19
CIP is to provide support to local,
independent businesses whose
operations have been shuttered
or restricted as a result of the
COVID-19 pandemic. This CIP
will assist qualifying businesses
with the costs of physical
improvements required to safely
and responsibly reopen, thereby
enabling them to continue to
serve the community.
Sidewalk patio at Endivine.
To accomplish this, the CIP establishes financial incentives for qualifying businesses
throughout the Municipality of Clarington. The objectives of the CIP's Financial Incentive
Programs are to (i) support businesses that invest in improvements to adapt operations,
enabling safe and successful reopening during the COVID-19 pandemic, and (ii)
encourage businesses to become more resilient to potential disruptions to normal
operations throughout the COVID-19 pandemic.
n
Clarington COVID-19 Community Improvement Plan October 2020
1.2. What is a Community Improvement Plan?
A CIP is a comprehensive community -based planning study. A CIP articulates a vision
for the continued prosperity of an area. It is based on an assessment of experience and
future prospects, along with a realistic `road map' of how to get there. CIPs are special
types of studies identified in the Planning Act, Municipal Act, and Official Plans. They
are special because upon completion and adoption, they give a municipality extra
powers, such as the ability to provide physical improvement incentives and grant
programs for a specific portion or the entirety of the municipality.
1.2.1. Why was this Community Improvement Plan Undertaken?
In spring 2020, businesses were forced to close in the interest of public safety amid the
COVID-19 pandemic. Clarington Council expressed concerns about the ability of small
businesses to reopen safely at a time when the costs of social distancing and safety
measures may be difficult to overcome.
In response to Council's concerns, Municipal staff recommended a CIP as an option to
provide support to small businesses impacted by COVID-19-related reopening
requirements. A CIP provides municipalities the opportunity to implement financial
incentives to support identified community needs and is sufficiently flexible to tailor to
the needs of businesses over time. Under the circumstances presented by the COVID-
19 pandemic, staff considers the use of a CIP in this context to be appropriate.
On June 22, 2020 Council passed a resolution directing staff to undertake the
development of a COVID-19 CIP to support independent local businesses, and that a
fund of $1,000,000 be set aside for COVID-19-related improvements undertaken by
qualifying businesses. The required accompanying CIP Project Area By-law 2020-039
was also enacted on this date.
The CIP is intended to be available for 3 years. The CIP horizon may be extended at
the discretion of Council. The Financial Incentive Programs under the CIP may also be
adjusted based upon the needs of businesses, the CIP's performance, and budget
considerations.
1.2.2. What is the Community Improvement Project Area?
Part IV of the Planning Act states that the Council of a municipality may, by by-law,
designate an area of the municipality as an area to be examined for community
improvement. This area is known as a Community Improvement Project Area. Section
22 of the Clarington Official Plan provides the necessary framework to establish
Community Improvement Project Areas.
5
Clarington COVID-19 Community Improvement Plan October 2020
On June 22, 2020 Council enacted By-law 2020-039 to designate the entirety of the
Municipality of Clarington a Community Improvement Project Area for the purposes of
preparing the COVID-19 CIP. Clarington is a geographically large municipality, covering
an area of approximately 612 square kilometres, and containing four urban centres and
13 hamlets. The CIPA encompasses all lands within the Municipal boundaries, as
illustrated by Figure 1 and described below:
• Lake Ontario to the south;
• The western boundary falls along Townline Road if it were to extend as far south
as Lake Ontario and as far north as Boundary Road;
• The eastern boundary falls along East Townline Road, were it to extend as far
south as Lake Ontario and as far north as Ganaraska Road, and Cold Springs
Camp Road if it were to extend as far north as Boundary Road; and
• The northern boundary is not a straight line, but rather falls along Boundary
Road. Running west to east, the northern boundary cuts south along Darlington-
Manvers Townline Road and then east again along Regional Road 20 until it
becomes Boundary Road again near the eastern boundary.
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Figure 1: Map showing COVID-19 Community Improvement Plan Area.
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Clarington COVID-19 Community Improvement Plan October 2020
1.2.3. Who has Guided the Community Improvement Plan?
This CIP was guided by a Steering Committee consisting of Municipal staff from
Planning & Development Services, Finance Services, and Legislative Services, along
with representatives from the Clarington Board of Trade (CBOT).
The Steering Committee met several times
throughout the development of the CIP to
discuss various components of the CIP,
including the means test, Financial
Incentive Programs, and feedback
received on the draft CIP.
The existing downtown CIP Liaison
Groups for Bowmanville, Newcastle, and
Orono were consulted and invited to
provide input based upon their knowledge,
and insights gained through the
implementation of the Downtown CIPs.
Focus Group(s) comprised of local
business owners were consulted to
provide business sector perspectives on
the changes businesses have undertaken
in order to safely reopen, and input on the
development of the financial incentive
programs. Input received through
consultation with local businesses is
further detailed in Section 2 of this CIP.
New take-out window at King Street Pool & Hot Tub
Supplies store.
Community Improvement Plan Vision and Goals
A vision statement is an aspirational description of what a community believes is the
desirable future state and describes the qualities and characteristics that are
appreciated and valued by the community. Vision statements provide guidance for how
change and development can be carried out in a manner that is sympathetic to each
context. The COVID-19 CIP was developed based upon the following Vision
Statement:
Clarington's local, independent businesses have emerged from the COVID-19
pandemic having safely and successfully adapted operations to our new normal and are
positioned to be more resilient to potential future service disruptions in order to continue
to serve the community.
7
Clarington COVID-19 Community Improvement Plan October 2020
The Vision Statement guides business improvement and adaptation projects under the
COVID-19 CIP. All improvements are to be generally consistent with and supportive of
the Vision.
More specifically, the implementation of this CIP will be focused on achieving the
following goals in order to realize the Vision:
• To support innovative and creative COVID-19-related improvements to adapt
Clarington's local, independent businesses to help ensure businesses are
operating in accordance with health and safety requirements and
recommendations;
• To provide financial incentives designed to stimulate building and property
improvements to enhance business resiliency going forward;
• To encourage improvements during the pandemic that are accessible for all ages
and levels of abilities, promote equity, and contribute to a healthy and
sustainable community.
1.3. Background
1.3.1. History of COVID-19 in Clarington
Canada's first confirmed case of COVID-19 was reported on January 27, 2020. The
Region of Durham reported its first confirmed case of COVID-19 on February 28, and
the number of confirmed cases in the Region peaked in mid -April at a rate of more than
fifty new cases being reported each day. Clarington reported its first confirmed case of
COVID-19 on March 21, 2020. The number of confirmed cases per day in Clarington
peaked between March 23, 2020 and April 6, 2020 with approximately thirty-five percent
of all Clarington cases being reported within those two weeks.
Much of Ontario experienced similar or more severe outbreaks of COVID-19 during that
time. On March 17, 2020 in response to the outbreak, the Province of Ontario declared
an emergency under the Emergency Management and Civil Protection Act as it relates
to an outbreak of a communicable disease. Subsequent to the declaration of
emergency, the Province of Ontario issued several orders, which resulted in the
temporary shutdown of non -essential businesses.
On March 24, 2020, the Province of Ontario announced a list of "essential businesses"
that would be allowed to remain open during the pandemic, leading many businesses in
Clarington to close for months. On April 27, 2020 having seen the rates of infection in
various regions diminish, the Province announced the plan "A Framework for
Reopening our Province", whereby a three-phase approach would be taken to reopen
non -essential businesses that had been forced to close for the pandemic shutdown.
Clarington COVID-19 Community Improvement Plan
October 2020
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All municipalities started in the "Protect
and Support" Phase 1 of the plan on
April 27, 2020. For Phase Two the
Province would work with Municipalities
to monitor trends in key public health
indicators to determine when
businesses from different sectors could
safely be reopened in three stages, with
those businesses posing greater public
health risks being reopened in the third
stage. The Region of Durham was
approved to enter Phase Two Stage
Two on June 19, 2020 and Phase Two
Stage Three on July 24, 2020. Phase
Three of reopening Ontario focuses on
long-term recovery and commenced at
the beginning of September 2020.
As of October 2, 2020, one hundred and
thirty-five cases of COVID-19 infection
were reported by the Durham Region
Health Department for the Municipality
of Clarington. Seven Clarington
residents had died due to COVID-19
related complications, 13 were in home
isolation and 115 had recovered.
43 per cent of confirmed COVID-19 cases in Clarington were traced back to community
exposure, while 15 per cent were traced to the patient having contact with another
known case of COVID-19. As of October 2, 2020, total active cases reported in
Clarington remained low with only 13 active cases reported.
1.3.2. Overview of Businesses in Clarington
The population of Clarington is currently estimated to be between 100,000 and 104,000
and is expected to increase by a factor of more than 45 per cent by the year 2031. The
Municipality derives its economic strength from its diverse business community which
includes over 5,000 businesses. This diverse local economy includes more than one
hundred manufacturers, four hundred working farms, and three hundred retailers.
Clarington is seeing growth in emerging markets such as the Life Sciences, Health
Science and Tourism sectors.
E
Clarington COVID-19 Community Improvement Plan October 2020
The Region of Durham reported that in 2019 19 per cent of businesses in Clarington
were in the Retail Trade sector, making it the most prevalent sector in Clarington's
business community. The Accommodation and Food Services and Health Care and
Social Services sectors each comprised 12 per cent of total businesses in Clarington,
while the Manufacturing and Educational Services sectors each represented four per
cent of total business locations in Clarington.
Protective Screening at Enniskillen General Store
The Municipality was home to 22,401 jobs in 2019, the majority of which were in the
Utilities, Retail Trade, Accommodation and Food Services, and Health Care and Social
Services sectors. Of these jobs, 62 per cent were full-time, 33 per cent were part-time
and five per cent were seasonal. Businesses most often reported difficulty in finding
skilled labour in the following occupations: auto -mechanic, hair stylist, chef/cook,
driver/operator, and registered massage therapist. The Financial Incentive Programs
recommended herein are generally reflective of the composition of Clarington's
businesses.
1.3.3. Clarington's Downtown Community Improvement Plans
Clarington has existing CIPs for the three historical downtowns in Bowmanville,
Newcastle, and Orono. Each of these CIPs share a similar vision: to enable the
Municipality to respond to increased community growth by establishing a framework to
encourage rehabilitation and revitalization of public areas. These CIPs have community
liaison groups with stakeholder member representatives of the business community in
each of the downtowns. Planning and Development Services staff meet quarterly with
the liaison groups, who are responsible for identifying issues and concerns that are
specific to each of the CIP areas.
10
Clarington COVID-19 Community Improvement Plan October 2020
Participation in grant programs under Clarington's downtown CIPs does not preclude a
business from qualifying for funding under this CIP, subject to the eligibility criteria
contained herein. Businesses are encouraged to continue to participate in Clarington's
downtown CIPs. As seen in Table 1 below, each CIP has its own suite of Financial
Incentive Programs, offering grants to property owners and businesses in the respective
Community Improvement Project Area.
Table 1: Summary of Clarington's Downtown CIP Financial Incentive Programs*
*Details pertaining to each Downtown CIP and associated financial incentive Programs are available on
Clarington's website.
1.4. Legislation and Policy Overview
1.4.1. The Municipal Act and the Planning Act
The COVID-19 CIP has been prepared in accordance with the provisions of the
Municipal Act, 2001 and the Planning Act, 1990, R.S.O.
Subsection 106(1) of the Municipal Act, 2001 prohibits granting of bonuses, directly or
indirectly, to assist manufacturing businesses or other industrial or commercial
enterprises. However, an exception is made in Subsection 106(3) of the Municipal Act,
2001 for councils exercising powers under Subsection 28(6) or (7) of the Planning Act.
11
Clarington COVID-19 Community Improvement Plan October 2020
Section 28 of the Planning Act allows municipalities with provisions in their Official Plans
relating to community improvement to designate by by-law a "Community Improvement
Project Area". Once this is done, a municipality may prepare a "Community
Improvement Plan" for the Community Improvement Project Area.
For the purposes of carrying out a CIP, Subsection 28(7) of the Planning Act permits the
municipalities to make grants or loans to the registered owners, assessed owners, and
tenants of land and buildings within the Community Improvement Project Area. Grant or
loan programs implemented under a CIP may be directed to pay for the whole, or any
part, of the cost of rehabilitating such lands and buildings in conformity with the CIP.
The preparation of the CIP includes a requirement to consult with the Minister of
Municipal Affairs and Housing, and a statutory public meeting to be held in accordance
with Section 17 of the Planning Act, 1990 R.S.O. The statutory public meeting is to be
advertised in the local newspaper. The statutory public meeting for the COVID-19 CIP
was held on September 28, 2020 and provided the opportunity to explain the CIP and
receive feedback. A copy of the statutory public meeting notice is included in Appendix
D.
1.4.2. Durham Region Official Plan
Subsection 14.4 of the Durham Region Official Plan (ROP) contains policies on CIPs.
The ROP specifies that the Region may assist in the implementation of area municipal
CIPs by adopting a Regional Revitalization Program that will guide how the Region may
participate financially, or otherwise, in area municipal CIPs. Subsection 14.4 of the ROP
also notes that the Region's participation in the implementation of an area municipal
CIP is intended for projects that contribute to achieving the goals of the ROP for the
development of urban areas.
1.4.3. Clarington Official Plan
The Clarington Official Plan (OP) provides a policy framework for the implementation of
CIPs. Subsection 22.1.1 of the Official Plan outlines its goal for Community
Improvement "to provide for and encourage public and private sector activities for the
purpose of the maintenance, enhancement and redevelopment of the existing built
environment of the Municipality".
Subsection 22.3.4 notes that CIPs will be implemented by means of powers conferred
upon Council under the Planning Act, the Municipal Act, and other applicable legislation.
This includes but is not limited to the acquisition, improvement and disposal of land and
buildings, and the encouragement of infilling, redevelopment and other land use
intensification. Subsection 22.3.5 of the OP also directs that the Municipality will consult
with the Region of Durham prior to the approval of any CIP.
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Clarington COVID-19 Community Improvement Plan October 2020
1.5. How to Use this Community Improvement Plan
The COVID-19 CIP will primarily be used by
local businesses, Council, and Municipal staff.
Specifically, local businesses will use the CIP
to participate in the Financial Incentive
Programs to receive grants from the
Municipality subject to eligibility criteria.
Businesses may also use the COVID-19 CIP
in conjunction with Clarington's existing
downtown CIPs for projects that include
components that are not eligible for coverage
under the COVID-19 CIP, but satisfy
applicable requirements of the relevant
downtown CIP.
Council will use the CIP to direct funding to
the Financial Incentive Programs. Municipal
staff will be responsible for program
administration, communications, and
monitoring.
2. Consultation
Physically distant outdoor waiting seating and
signage at Hoopers Jewellers.
The preparation of this CIP benefitted from
valuable input obtained through the stakeholder and public consultation process
undertaken. The development of the CIP included consultation with a Steering
Committee, Council, and key stakeholders including local business owners throughout
the Municipality, existing CIP Liaison Groups, and members of the public. The
consultation process is summarized below.
2.1. Ministry of Municipal Affairs and Housing
Planning and Development Services staff initiated consultation with the Ministry of
Municipal Affairs and Housing (MMAH) in April 2020 with regards to the use of the CIP
tool to support local businesses with COVID-19 related improvements. MMAH staff
considered the use of a CIP to be appropriate in the context of physical improvements
within a designated Community Improvement Project Area, and subject to the
applicable provisions of the Planning Act and Municipal Act. Consultation with MMAH
has continued throughout the preparation of the CIP.
13
Clarington COVID-19 Community Improvement Plan October 2020
2.2. Steering Committee
A Steering Committee was established to guide the preparation of the CIP. The
Steering Committee was comprised of Municipal staff from Planning and Development
Services, Finance Services, and Legislative Services, as well as CBOT staff. Several
virtual meetings were held throughout the development of the CIP in order to provide
progress updates, discuss and obtain input on the Financial Incentive Programs and
means test requirements, and coordinate consultation and outreach events.
2.3. Community Consultation
2.3.1. CIP Pre -Application Form:
At the outset of the preparation of the CIP, a CIP Pre -Application Form was developed
and made available on Clarington's COVID-19 Financial Support webpage as a
component of the CIP consultation strategy. Local business owners were invited to
complete the application form to inform the Municipality about improvements they were
undertaking to adapt to and manage the impacts of the COVID-19 pandemic. The
information collected from businesses
through the Pre -Application Form
helped shape the Financial Incentive
programs to support COVID-19-
related physical improvement projects
that enhance the safety of
Clarington's residents and employees.
Details of Financial Incentive
Programs recommended to be funded
through this CIP are included in
Section 3 and Appendix A.
The types of COVID-19 improvements
identified through the Pre -Application
Form are included in Appendix C.
2.3.2. Focus Groups
Physically distant waiting -line, ground -spacing and signage
at Paddy's Market.
Focus Group(s) comprised of local
business owners were consulted to provide business sector perspectives on the
development of the Financial Incentive Programs and the changes that businesses
have undertaken in order to safely reopen. The purpose of these sessions was to
provide local business owners with an overview of the development of the CIP and the
potential grants that could be offered, and to receive input and guidance regarding the
needs of local businesses during these challenging times.
14
Clarington COVID-19 Community Improvement Plan October 2020
Approximately 25 local business owners participated in the focus groups and/or
corresponded with staff to provide responses to the following survey questions:
• What physical improvements/changes did you have to make to be able to safely
reopen your business (e.g. hygiene screens, removal of walls, furniture, etc. to
allow for physical distancing)?
• What were the approximate costs of the types of improvements/changes you
have made?
Attendees were also invited to provide written comments. A summary of the responses
received from local businesses is included in Appendix C.
2.3.3. Public Meeting
A statutory public meeting was held on September 28, 2020 at a Special Planning and
Development Committee meeting to present and receive input from Council and the
public on the draft CIP. The meeting included a presentation providing an overview of
the CIP and its preparation, the consultation process undertaken to date, and the suite
of draft Financial Incentive programs proposed.
2.4. How Did Consultation Shape the CIP?
The consultation undertaken during the preparation of the CIP included various
components. The input received from stakeholders, local businesses and the public
provided staff with insight into (i) the experiences of local businesses; (ii) the changes
that have been required to date to pivot their operations; (iii) anticipated modifications
that will come as the weather grows colder; and (iv) the costs associated with the above
mentioned changes. The input proved invaluable in shaping the vision and goals of the
CIP, and in creating Financial Incentive Programs that accurately reflect the
experiences of stakeholders and are effective in supporting local, independent
businesses through the COVID-19 pandemic.
15
Clarington COVID-19 Community Improvement Plan October 2020
3. Financial Incentive Programs
3.1. Proposed Programs
Financial Incentive Programs will be offered to support local, independent businesses
that are investing in COVID-19-related physical improvements, providing grants for
qualifying projects. All Financial Incentive Programs outlined in this Subsection are
subject to the General Eligibility Criteria and Means Test Criteria detailed in Subsections
3.2 and 3.3, respectively. In addition, each Financial Incentive Program may be subject
to program -specific eligibility criteria (see Appendix A for details). Table 2 provides a
summary of the recommended Financial Incentive Programs.
Table 2: Summary of Recommended Financial Incentive Programs
The Physical Distancing Improvements Grant is intended to
assist businesses with improvements to implement physical
distancing measures to safely reopen.
The Business Adaptation Grant is intended to assist
businesses with physical modifications necessary to support
operational changes required for the business to continue to
operate or reopen safely.
The COVID-19-Related Improved Ventilation Grant is intended
to assist businesses with improvements to retrofit and enhance
ventilation and air quality within existing buildings in
accordance with COVID-19- related public health requirements
and recommendations.
The Adaptation to Outdoor Operation Grant is intended to
assist businesses with the cost of construction and furnishing
of outdoor patio and/or seating areas in response to COVID-19
requirements and recommendations.
The COVID-19-Related Technology Improvement Grant is
intended to assist businesses with the cost of technological
infrastructure required to safely provide the community access
to the business' products and services.
16
Clarington COVID-19 Community Improvement Plan October 2020
Program details relating to eligible costs, grant values and program -specific
requirements are included in Appendix A. The purpose of this section is to provide an
overview of possible Financial Incentive Programs to be administered under the CIP.
Additional Financial Incentive Programs may be considered without amendment to this
Plan.
3.2. General Financial Incentive Eligibility Criteria
The following General Eligibility Criteria are recommended to apply to all of the COVID-
19 CIP Financial Incentive Programs in addition to any program -specific criteria outlined
in Appendix A. To be eligible for the Financial Incentive Programs under the CIP, the
following requirements must be satisfied:
1) The local, independent business must fall into one of the following categories:
• Retail Stores;
• Food Services;
• Arts and Entertainment;
• Personal Care Services; or
• Registered Medical Practitioners
2) The grant must be for a business that lawfully operates from a physical
space/location within the Community Improvement Project Area (i.e. located in
Clarington), as designated by By-law 2020-039, and is open to the public.
3) The business must have been established and operational prior to March 17,
2020.
4) The business must have no fewer than two Full-time Equivalents (FTE)
employees and no more than 50 FTE employees as of March 17, 2020. In the
case of Food Services businesses, the business must have no more than 100
FTE employees as of March 17, 2020.
5) The project must contribute to the achievement of the Vision and Goals of the
COVID-19 CIP (refer to Section 1.2.3).
6) The project must conform with the Clarington Official Plan, Zoning By-law(s),
applicable guidelines and procedures, and all other relevant legislation (e.g.
Ontario Building Code, conservation of identified cultural heritage resources).
7) The business must not be considered a Home Occupation, as defined by the
applicable Zoning By-law.
8) Completed projects must be consistent with the description of the Financial
Incentive Program that is being applied for and approved through the CIP Grant
application process.
17
Clarington COVID-19 Community Improvement Plan October 2020
9) Financial Incentive Programs under this CIP may be combined. If combined, the
maximum total grant funding shall not exceed a value of $10,000 per business.
Applicants must declare all other funding applications being pursued. In no case
shall the total grant funding exceed the total eligible project costs.
10) All eligible works must have taken place after March 17, 2020, being the date on
which the Ontario Government declared a state of emergency.
11) The property must be in good standing as it relates to municipal fees, charges,
and taxes to the satisfaction of the Director of Finance Services, prior to the
issuance of grant funding.
12) The business must demonstrate that it meets the General Eligibility Criteria, any
program -specific criteria, and the ability to satisfy the Means Test Criteria in
Subsection 3.3.
3.3. Means Test Criteria
The Financial Incentive Programs recommended to be included in this CIP have been
developed to address the needs of local, independent businesses whose operations
have been adversely impacted by COVID-19-related shutdowns or reductions in
operations and are able to safely reopen to serve the community.
To be eligible for the Financial Incentive Programs offered under the COVID-19 CIP, the
business must meet the following Means Test Criteria:
1) Demonstrate a minimum of 30 per cent loss of revenue over the period between
March 2020 and September 2020 relative to the same period in 2019, or an
alternative period defined by and to the satisfaction of the Director of
Finance/Treasurer;
2) Demonstrate that the business was solvent, viable, and not declared bankrupt
prior to March 17, 2020;
3) Demonstrate the ability to maintain operations for a minimum of six months from
the date of the CIP Grant application;
4) Demonstrate that the business, including related business under common
ownership, had retained earnings:
a. If incorporated, not exceeding $500,000 per arm's length shareholder at
the end of the preceding fiscal year; or
b. If unincorporated, assets of the owner(s) not exceeding $500,000 net of
debt for each owner;
Clarington COVID-19 Community Improvement Plan
October 2020
5) Demonstrate that the total sales in 2019 did not exceed $2 million in the case of
Retail Stores, Arts and Entertainment businesses, Personal Care Services; and
Registered Medical Practitioners, and $5 million in the case of Food Services
businesses;
6) Demonstrate that the business had net income after taxes not exceeding
$300,000 per arm's length shareholder/owner during the preceding fiscal year;
and
7) Declare that the business has not received any other grant funding related to
COVID-19, with the exception of grants issued in accordance with the Canada
Emergency Wage Subsidy (CEWS) Program and the Canada Emergency
Commercial Rent Assistance Program.
4. Plan Administration
The following section outlines the administration components, including the application
process for the COVID-19 and associated Financial Incentive Programs. The structure
and processes described in this section are similar to that which is already in place for
Clarington's existing downtown CIPs.
4.1. Administration of Financial Incentive Programs and Budget
Upon the approval by Council, the COVID-19 CIP will be administered by the Planning
and Development Services Department in conjunction with Finance Services.
Communications Services staff will be responsible for supporting the implementation of
the Communications Strategy outlined in Subsection 4.4.
Specifically, Planning and Development Services staff will be responsible for the day-to-
day management and administration of the CIP, including consulting with potential
applicants regarding financial
incentives, coordinating submissions, J U S T I N
reviewing and evaluating applications
for compliance with applicable
General Eligibility and program -
specific criteria, and monitoring the
CIP. Finance Services staff will be
responsible for reviewing CIP
applications for compliance with the
Means Test Criteria.
Council will be responsible for the
funding of the Financial Incentive
BARRY
OPTICAL
--
Physical barrier installed at the counter at Justin Barry
Optical.
19
Clarington COVID-19 Community Improvement Plan October 2020
Programs identified in the CIP. Planning and Development Services and Finance
Services staff will undertake the management of the approved budget.
4.2. Combining Programs and Values
In recognition of the evolving nature of the COVID-19 situation, and the need for
businesses to continually adapt to changing circumstances, the Financial Incentive
Programs made available under this CIP may be used individually or may be combined,
subject to the exceptions as outlined within the specific program details and eligibility
criteria contained herein. Businesses may also be permitted to submit Financial
Incentive Program applications for more than one COVID-19-related improvement
project over the horizon of this CIP, provided the application is not intended to support a
project for which funding has previously been received.
The total of all grants provided to each business for eligible projects over the CIP
horizon shall not exceed the value of $10,000. Further, in no instance shall the funding
amount exceed the eligible project costs.
4.3. Application Process and Submission Requirements for Financial
Incentive Programs
1) Consult with Municipality of Clarington staff
Applicants are encouraged to contact Planning and Development Services staff to
discuss their project and to determine any supporting information that is required.
2) Applicant submits the CIP Grant application
The applicant will submit a completed CIP Grant application form along with all
supporting information determined to be required. Typical supporting information may
include the following, and will be outlined within the application:
• Description of project;
• Estimates or invoices associated with the project;
• Copy of any permits, licenses, drawings, renderings; and
• Any other information as may be appropriate based on the nature of the application.
3) Completeness of application
Staff will review the application to determine whether it includes all of the required
information. If the application is not complete, staff will contact the applicant to request
any additional information that is required.
20
Clarington COVID-19 Community Improvement Plan October 2020
4) Review of application
Once the application has been determined to be complete, staff will undertake a
detailed review of the application, and circulate the application for comment to relevant
Municipal Departments. The review will include an assessment of the application to
ensure all applicable eligibility and Means Test criteria are satisfied.
5) Decision on the application
The Director of Planning and Development Services will make a decision on whether to
approve the application. If approved, the applicant will be notified by way of a letter of
conditional approval. The letter will outline the conditions of approval, when the payment
of the grant will occur, and any other matters that may be applicable to a specific
application.
If the application is not approved, the applicant will be contacted to advise the reasons
the application was refused. In certain cases, an applicant may be able to address the
reasons for the refusal.
6) Applicant may commence project
The applicant may commence the project once the application has been conditionally
approved. It is recognized that certain applications received may apply to projects that
have already been completed. While improvement projects commenced after the
Province's declaration of emergency on March 17, 2020 may be eligible for Financial
Incentive Programs, approval of grants for such works already undertaken is not
guaranteed.
Applications seeking grant funding for projects completed between March 17, 2020 and
the date the COVID-19 CIP comes into effect will be subject to a limited application
intake period. The deadline for such applications will be three months from the effective
date of the COVID-19 CIP.
21
Clarington COVID-19 Community Improvement Plan October 2020
7) Applicant contacts the Municipality to confirm completion of project
Once the project is complete, the applicant advises the Municipality. Municipal staff may
conduct a site inspection or may request the applicant to submit photos of the
completed works. Municipal staff will determine whether the applicant has met all terms
CA" conditions outlined in the letter of conditional
approval.
8) Municipality issues grant
The Municipality issues the grant upon
confirmation that all terms and conditions have
been fulfilled.
The provision of all grants under the Financial
Incentive Programs will be administered on a first -
come first -served basis to the limit of the available
funding. As noted in step 6) of the application
process above, applications for grant funding to
support projects completed between March 17,
2020 and the date the COVID-19 CIP comes into
effect will be subject to an application deadline.
4.4. Communications Strategy
New curbside pick-up only
at Little Buck.
To ensure the success of the CIP, it is essential that local business owners and
stakeholders are aware of the Plan and the associated Financial Incentive Programs.
The Communications Strategy outlined below should be implemented to increase
awareness of the available grants and encourage participation and uptake.
The content of messaging associated with the CIP should be direct and succinct in
consideration of the increased workloads under which many local businesses are
currently operating. As the CIP program administrator, the Municipality will consider the
following communications strategies:
a) Website: The COVID-19 CIP and related documents should be made available
on the COVID-19 Financial Support page of Clarington's website. Further, the
existing Community Improvement Grants webpage should be updated to include
information on the COVID-19 CIP, including a summary of the grant programs
available, the CIP application form, and relevant contact information.
b) Social Media: The CIP should be promoted over the Municipality's social media
accounts on a regular basis in order to increase awareness of the available
22
Clarington COVID-19 Community Improvement Plan October 2020
grants. Social media posts should include links to the information available on the
Municipality's website.
c) CIP Brochure: A brochure summarizing the Financial Incentive Programs
available under the CIP should be created once the CIP is approved. The
brochure should be distributed either in hard copy or digitally to local businesses,
the BIAs and existing CIP Liaison Groups. Updates may be required from time to
time to account for any changes to the Financial Incentive Programs.
d) Media Releases: Information about the CIP and Financial Incentive Programs
should be sent to local media on a periodic basis.
e) Newsletters and Publications: Profiling of the CIP, the Financial Incentive
Programs, and implementation success stories should be included in Planning
and Economic Development publications and newsletters published by the
Municipality, Clarington Board of Trade, the Region, and other external sources.
f) Other Initiatives: The Municipality should consider other opportunities to promote
the CIP grant programs to local businesses, such as through community
partners. For example, encouraging recipients of COVID-19CIP grants to post a
sign indicating the business has participated in the Financial Incentive Programs.
4.5. Plan Horizon
The COVID-19 CIP will be available for
three years from the date upon which it
comes into effect. The CIP may be
extended beyond three years at the
discretion of Council should the COVID-19
pandemic situation warrant additional
support for Clarington's local businesses.
The situation surrounding COVID-19 will
continue to evolve over time, and so too
will the related needs of local businesses.
The Financial Incentive Programs under
this CIP may be adjusted based upon the
needs of local businesses, overall the
performance of the CIP, and future budget
considerations.
New Fusion UV- Germicidal Disinfectant System used to
clean glasses at Justin Barry Optical.
23
Clarington COVID-19 Community Improvement Plan October 2020
5. Monitoring and Evaluation Strategy
5.1. Plan Monitoring and Evaluation
The COVID-19 CIP is intended to support local, independent businesses with the costs
of improvements that are required to reopen safely and adapt to the evolving pandemic
situation. In this context, the CIP is not expected to be a long-term document, nor
should it be a static document. The following key indicators will be monitored throughout
the implementation of the CIP:
a) Funds dispersed through the CIP Financial Incentive Programs to determine
which programs are being utilized; and
b) Feedback from applicants on the Financial Incentive Programs and application
process.
The information collected through the implementation of the CIP will be used by the
Municipality to periodically adjust the Financial Incentive Programs to ensure (i) the
Programs accurately reflect the types and costs of COVID-19-related improvements, (ii)
the desired outcomes are being achieved (iii) the programs are user-friendly, and (iv)
program participants are completing their commitments. Such information will also
assist with providing updates to Council on the impacts of the CIP.
5.2. Adjustments and Amendments to this Plan
This CIP will be reviewed after a 6-month period to assess if the Plan is fulfilling its
purpose, based on the information outlined in Subsection 5.1.
The Financial Incentive Programs can be activated, deactivated, adjusted, or
discontinued by Council without amendment to this Plan. The Municipality may review
and adjust the terms and/or requirements of any of the Financial Incentive Programs
contained in this CIP without amendment to the Plan. Modifications or changes to the
vision and goals, the General Eligibility Criteria or Means Test Criteria will require a
formal amendment. Other changes may be considered by way of minor changes or
formal amendment.
6. Implementation
The COVID-19 CIP will be implemented through the provisions of Chapter 22 of the
Clarington Official Plan and Section 28 of the Planning Act, 1990, R.S.O.
24
Clarington COVID-19 Community Improvement Plan October 2020
The overall implementation of
the Financial Incentive
Programs shall be the
responsibility of the Planning
and Development Services
Department.
All Financial Incentive
Programs will be administered
on a first -come first -served
basis to the limit of available
funding, and in accordance
with the administrative rules
governing this and other
Financial Incentive programs.
Patio extension into the oarkine lot at The Courtvard.
The Financial Incentive Programs can be activated, deactivated, adjusted, or
discontinued at the discretion of Council. Applications will be assessed in accordance
with the Financial Incentive Programs in effect on the date a complete application was
received.
7. Interpretation
Sections 3, 4 and 5 of this document, along with Figure 1 (Map of CIPA) and the
Appendices shall form the actual CIP for the COVID-19 Community Improvement
Project Area.
This Plan has been prepared in accordance with, and shall be deemed to conform to,
the Clarington Official Plan.
This Plan shall be referred to as the "Clarington COVID-19 Community Improvement
Plan".
25
Clarington COVID-19 Community Improvement Plan October 2020
Glossary
The Glossary is intended to assist interpretation of the COVID-19 CIP.
Arts and Entertainment means businesses primarily engaged in operating facilities or
providing services to meet the cultural, entertainment and recreational interests of their
patrons
Local, Independent Business means a business that is located within Clarington and
is not part of a national or international corporate chain of businesses
Food Services means a business that is primarily engaged in preparing meals, snacks
and beverages, to customer orders, for consumption on and off the premises
Full -Time Equivalents (FTE) is defined as total hours worked divided by average
annual hours worked in full-time jobs. A Full -Time job is considered one in which an
employee works 30 hours or more per week.
Personal Care Services means businesses that are primarily engaged in providing
personal care services, such as hair care and esthetic services, among others
Registered Medical Practitioner means health professions that are governed under
Ontario's Regulated Health Professions Act, 1991 (RHPA) and health profession Acts
(i.e., Medicine Act, 1991)
Retail Stores: means businesses that are primarily engaged in retailing merchandise,
generally without transformation, and rendering services incidental to the sale of
merchandise
26
Clarington COVID-19 Community Improvement Plan October 2020
APPENDIX A: Clarington COVID-19 Community
Improvement Plan Financial Incentives Program
Details
The following outlines the details of the COVID-19 Community Improvement Plan (CIP)
Financial Incentive Programs, including a description of each type of grant, eligible
projects and costs, the value of the grant opportunity, and any program -specific
eligibility requirements. The information contained in Appendix A shall be read and
applied in conjunction with the COVID-19 CIP in its entirety. For clarity, all projects are
subject to the General Eligibility Criteria and Means Test Criteria detailed in Sections
3.2 and 3.3 of the CIP, respectively.
Physical Distancing Improvements Grant
a. Description
This grant is intended to assist qualifying businesses with improvements to implement
physical distancing measures to safely re -open.
b. Eligible Projects and Costs
This grant may be provided for costs related to the following types of projects to
implement COVID-19 physical distancing measures:
• Installation of protective hygiene screens and/or barriers
• Installation of floor markings to encourage spacing and delineate traffic flow
movements
• Installation of signage and displays related to physical distancing requirements or
recommendations
• Workstation modifications to provide for physical distancing between employees
and between employees and the public
• Physical building modifications or space reconfigurations (e.g. addition or
removal of walls) to optimize business under COVID-19-related requirements or
recommendations
• Such other similar improvements as may be approved by the Director of Planning
and Development Services
c. Value of Grant
Where a project satisfies the eligibility requirements, a Physical Distancing
Improvements grant may be provided for up to 90% of eligible costs to a maximum of
$5,000.
d. Program -Specific Eligibility Criteria
None at this time.
27
Clarington COVID-19 Community Improvement Plan October 2020
Business Adaptation Grant
a. Description
This grant is intended to assist qualifying businesses with physical modifications
required to support operational changes required for the business to continue to
operate or reopen safely.
b. Eligible Projects and Costs
This grant may be provided for costs related to the following types of projects:
• Physical building and/or space modifications to provide for curb -side pick-up
service (e.g. installation of a pick-up window)
• Change room adaptations required in accordance with COVID-19- related
requirements and/or recommendations
• Washroom facility adaptations in accordance with COVID-19-related
requirements or recommendations
• Additional or replacement equipment or furniture required to maintain operations
while implementing safe reopening requirements and/or recommendations
• Such other similar improvements as may be approved by the Director of Planning
and Development Services.
c. Value of Grant
Where a project satisfies the eligibility requirements, a Business Adaptation grant may
be provided for up to 90% of eligible costs to a maximum of $5,000.
d. Program -Specific Eligibility Criteria
None at this time.
COVID-19- Related Improved Ventilation Grant
a. Description
This grant is intended to assist businesses with improvements to enhance ventilation
and air quality within existing buildings to enable businesses to safely re -open and/or
increase customer capacity of indoor spaces in accordance with COVID-19-related
requirements and/or recommendations.
b. Eligible Projects and Costs
This grant may be provided for costs related to the following types of projects:
• Heating and air conditioning/ventilation improvements
• Air purifications systems and air exchange improvements
Clarington COVID-19 Community Improvement Plan October 2020
• Window and door replacements that improve energy efficiency and air
movement, in accordance with COVID-19-related requirements or
recommendations
• Such other similar improvements as may be approved by the Director of Planning
and Development Services
c. Value of Grant
Where a project satisfies the eligibility requirements, a COVID-19-Related Improved
Ventilation grant may be provided for up to 90% of eligible costs to a maximum of
$5,000.
d. Program -Specific Eligibility Criteria
None at this time.
Adaptation to Outdoor Operation Grant
a. Description
This grant is intended to assist qualifying businesses with the cost of construction and
furnishing outdoor patio or seating areas in response to COVID-19 requirements. It is
recognized that the initial reopening of many restaurants and food service outlets was
enabled by the adaptation of outdoor spaces for patios and waiting areas.
b. Eligible Projects and Costs:
This grant may be provided for costs related to the following types of projects:
• Infrastructure and/or furniture for an outdoor patio, seating or waiting areas
• Addition of covered outdoor space to provide shelter for components of
operations that were previously conducted indoors
• Improvements to provide for all season use of outdoor spaces to implement
COVID-19-related requirements.
• Such other similar improvements as may be approved by the Director of Planning
and Development Services.
c. Value of Grant
Where a project satisfies the eligibility requirements, an Adaptation to Outdoor
Operation grant may be provided for up to 90% of eligible costs to a maximum of
$5,000.
d. Program -Specific Eligibility Criteria
None at this time.
29
Clarington COVID-19 Community Improvement Plan October 2020
COVID-19-Related Technology Improvement Grant
a. Description:
This grant is intended to assist qualifying businesses with the costs of technological
infrastructure required to implement COVID-19-related requirements and/or
recommendations.
b. Eligible Projects and Costs
This grant may be provided for eligible costs related to the following types of
projects:
Physical infrastructure for improving internet connectivity at the business location
(e.g. tower infrastructure, satellite dish, cabling)
Such other similar improvements to modify business practices to continue to
provide products and services at the physical place of business, as may be
approved by the Director of Planning and Development Services
c. Value of Grant
Where a project satisfies the eligibility requirements, a COVID-19-Related
Technology Improvement Grant may be provided for up to 50% of eligible costs to a
maximum of $2,500.
d. Program -Specific Eligibility Criteria
None at this time.
30
Clarington COVID-19 Community Improvement Plan October 2020
APPENDIX B: CIP Grant Pre -Application Form
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131.
Graft"a COVID-19 Community Improvement Plan Grant
Pre -Application Form
Municipality of Clarington
Planning Services Department
COVID-19 Community Improvement Plan (CIP) Pre -Application
This Pre -Application Form is intended to provide Planning Services staff with information about the
improvements local businesses are investing in to adapt and manage the impacts of the COVID-19
pandemic. This information will help shape the development of a COVID- 19 Community Improvement
Plan, including grant programs to support COV I D- 1 9-related physical improvement projects.
Upon the approval of the COVID-19 Community Improvement Plan in fall 2020, this document will
become your CIP Application, and staff will evaluate the improvement projects provided for eligibility
in accordance with the approved grant opportunities. By completing and signing this Pre -Application
Form, you acknowledge and agree to the following:
Acknowledgements:
On June 22, Council of the Municipality of Clarington passed a resolution to undertake the
development of a Community Improvement Plan (CIP) to provide support to local businesses
affected by the COVID-19 pandemic. Specifically, Council directed that the Community
Improvement Plan is intended to focus on businesses in Clarington that:
a. Were forced to shut down as a result of the provincial emergency declaration;
b. Are restaurants with dine -in space that are providing take-out service only;
c. Are independently owned and not part of a national or provincial chain; and
d. Meet a means test, criteria to be determined.
2. The COVID-19 CIP will be developed in accordance with the Planning Act requirements as
follows:
Background & Development
(July/Aug. 2020)
Consult on Draft CIP
(Sept. 2020)
Analysis &
Recommendations
(Sept./Oct. 2020
• Understand existing
■ Hold Statutory Public
• Consider input and
conditions
Meeting to receive input
feedback received on draft
• Consult with local business
on draft CIP
CIP
community
• Draft CIP made available
• Finalize draft CIP
• Review policy and
at least 20 days prior to
. Present final CIP to
regulatory framework
Public Meeting
Council for approval
• Draft CIP
• Draft CIP provided to
• If no appeals received (20-
Province for review and
day appeal period),
comment
Council decision is final,
and CIP is approved
3. CIP Grant funding for COVID-19-related improvement projects will not be issued until the COVID-
19 CIP has been approved by Council and is in effect.
31
Clarington COVID-19 Community Improvement Plan October 2020
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131.
►Il COVID-19 Community Improvement Plan Grant
�l Pre -Application Form
Municipality of Clarington
Planning Services Department
FOR MUNICIPALITY OF CLARINGTON USE ONLY
Date Received:
File Number:
Please check appropriate box(es) next
❑
Physical Distancing Improvements (e.g_
to the category that best describes
protective screening, floor markings,
your proposed improvement(s):
workstation modifications)
❑
Business Adaptation Improvements (e.g.
modifications to accommodate curb -side pick-
up)
❑
Technological Improvements (e.g. physical
infrastructure to support connectivity
improvements)
❑
Other:
1. Contact Information
Registered Owner(s):
Address:
Home:
Business:
Fax:
Email:
Applica nt:
nla
Address:
Home:
Business:
Fax:
Email:
Cheque for CIP funds should be made out to:
(please check one)
❑ Registered Owner name
❑ Applicant name
Property Address:
32
Clarington COVID-19 Community Improvement Plan October 2020
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131.
►Il COVID-19 Community Improvement Plan Grant
�l Pre -Application Form
Municipality of Clarington
Planning Services Department
1. Eligibility
1.1 Was your business forced to shut down" as a result of the Province's Declaration of
Emergency commencing on March 17, 2020?
❑ Yes
❑■ No
'Adversely affected by the Provincial Emergency Declaration and Regulations
2. Description of the Proposed Improvements
2.1 Please give a detailed description of your proposed COVID-19-related improvements below
(attach an extra page if required). This description should include identification of materials to
be used and full details of the project. You may also attach photographs or drawings to help
describe the proposed improvement.
33
Clarington COVID-19 Community Improvement Plan October 2020
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131.
►Il COVID-19 Community Improvement Plan Grant
�l Pre -Application Form
Municipality of Clarington
Planning Services Department
3. Work Estimate
3.1 Please attach estimates or actual costs for each component of the proposed improvements.
Eligible costs shall be the cost of materials, equipment and contracted labour to complete
improvements. If you are applying for more than one category, you will need one estimate for
each. Professional fees such as architects, engineers and solicitors are not considered eligible
costs. Only costs incurred after March 17, 2020 will be considered. Please summarize these
estimates in the table below:
Name/Company
Estimate $
Phone Number
Grant Program
Involved
4. Completeness of this Application Form
When this application is submitted, please ensure you are attaching each of the required
documents. The following must be provided by the applicant for the application to be
considered complete:
❑ Outline of works to be completed;
❑ Details of how the proposed works supports your business during the COVID-19 pandemic
and makes your business more resilient in the future;
n One (1) copy of any permits, licenses, drawings, renderings and/or other materials
necessary to implement the proposed work;
34
Clarington COVID-19 Community Improvement Plan October 2020
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131.
►Il COVID-19 Community Improvement Plan Grant
�l Pre -Application Form
Municipality of Clarington
Planning Services Department
Application must be submitted to:
Planning Services Department
Municipality of Clarington
40 Temperance Street, Bowmanville, Ontario, L 1 C 3A6
Phone: 905-623-3379 Toll Free: 1-800-563-1195 Fax: 905-623-0830
5. Signatures and Owner Authorization
Signature of Applicant (if not property owner)
Print Name
Date:
Owner Authorization to complete improvements outlined in this application (if the applicant is NOT the property
owner)
Signature of Property Owner
Print Name
Date:
35
Clarington COVID-19 Community Improvement Plan October 2020
APPENDIX C: Input Received from Local
Businesses
The following includes the responses to survey questions received from local business
owners through consultation on the preparation of the COVID-19 CIP to date.
Responses were gathered through participation in focus groups, direct calls to
businesses, and the CIP pre -application form available on Clarington's website.
Participants were asked the following two questions:
1. What physical improvements have you had to make for your business to be able
to safely reopen?
2. What were the approximate costs of the improvements/changes you have
made?
Responses as received are summarized below.
What physical improvements have you had to make for your business to be able
to safely reopen?
Common Responses Summary
Type of Improvement
Hygiene barriers
Number of
Responses
11
Range of Cost Estimates
__
$400 - $1,500
Outdoor Si na a
13
$300 - $1,200
Create or Enlarge Patio
7
$3,600 - $7,000
Sanitizing Equipment
9
$1,500 - $2,500
Personal Protective Equipment PPE
10
$50 - $100/month
Air Cleaners, Air Monitors, Air
Handlers
3
$1,200
Outdoor Seating/WaitingSeatingfWaiting Area
4
$1,500 - $15,000
Interior Reconfiguration (change
rooms, washrooms, floor plans
Business Adaptation
Operating at Reduced Capacity
13
$1,200 - $3,800
7
$350
11
None provided
Increased Cleaning
6=
None provided
Implemented Contact Tracing
5
None provided
Technology
5
$1,000 - $4,000
General Cost Estimates
10
$500 - $4,000
Retail Stores
- Had to do a lot of same things: hygiene barriers were purchased and installed
- Had to remove and replace fabric seating
36
Clarington COVID-19 Community Improvement Plan October 2020
- Rearrange clothing racks, stock to make enough space for customers to walk
around and remain physically distanced
- Sanitizing station at entrance
- Clothes — every tried -on item must be steam -sterilized. Lots of work, but alternative
was to put clothes in quarantine for 72 hours at a time
- Purchased distancing stickers and placed on sidewalk
- Opened with only 2 customers able to be in the store at one time
- 2 fitting rooms opened and retrofitted with hard -surface doors (curtains had to be
replaced)
- Acrylic signs to show occupied change room so they can be easily cleaned.
- Were charging $1/mask to customer. We're having to pay $2 per masks at first so'/2
cost absorbed.
- Purchased information signage for entry rules, sanitizing
- Example of operational change - no longer allow customers to wear medical scrubs
in store to reduce potential of contamination
- Bought hygiene screens
- UV machine to sanitize tried -on product. Process takes 3 minutes and alerts process
complete after which the product is returned to display cases. Anything touched gets
sterilized.
- For repair, when someone brings something in, the bag and product are wiped
down, and are then cleaned again before returning.
- Most transactions done with CLOVER pos system/software (works for tap).
- Purchased custom signage
- Markings on sidewalk given from another retailer
- Sterilize doors, counters, etc. with wipes, spray (once to sterilize and once to remove
film from counters).
- Keeps logbook — people don't always want to provide information
- Whole different way of doing business.
- All staff and customers required to wear masks
- Had to put up separating walls to allow visitors to safely come into store and
view/purchase product
- Point of sale protection barrier (to protect cashier and customers)
- Separating wall on the patio to create an outdoor seating area. Barrier walls are
needed because of the layout and where the entrance to the patio is located
- Weather protected drop-off and pick-up station so customers can safely drop-off and
pick-up their product (store is not big enough to have people in the studio while
people are dropping off or picking up
- Purchase technology to implement health check and contact tracing station
- COVI D-1 9-related signage (indoor and outdoor)
37
Clarington COVID-19 Community Improvement Plan October 2020
Personal Service and Medical Practitioners
- Registered Massage Therapists (RMT) are required to replace all fabric chairs in
office because of cleaning regime
- Entrance waiting area, everyone is number posted to contact stylist, everyone
sanitized, keep log, waiver to sign, taken to sterilized station (20 min. between each
client). Other area to exit with garbage cans for PPE, etc. Chairs must be replaced
fabric ones. A lot of products are not available (barbicide unavailable) gloves that
chemicals cannot eat through. Hygiene shields, notices on doors, signage
- A mixture of retailer and governed by college and optometrists next to him governed
by separate college
- Put up plexi glass barriers
- Bought UV light to sanitize eyeglass frames that are tried on. Reduces cleaning and
sterilization schedule from 24 hours to machine to five minutes
- Only so many customers can be in store at once. Placed chairs outside for outdoor
waiting room
- Only one optometrist working per day (governed by College of Optometrists)
- Cleaning register required for optometrists to do 15-minute cleaning regimen
between each patient (even same family). Everything taking longer.
- Chairs, doors, etc. everything has to be disinfected after every patient.
- Masks College of Optometrists mandates that mask must be given to patient if the
patient does not have a mask. Cannot charge for masks patient as per OHIP.
- Getting used to it, getting by, better than being closed
- All business is now conducted by appointment for contact tracing
- Interior reconfigured to provide for physical distancing
- Purchased sanitizing equipment
- Modified hours, reduced capacity
- Remove and replace all fabric with materials that can be sufficiently cleaned
- Installed air purification system
- Modified hours of operation
- Installed hygiene screens
- Lots of cleaning products and PPE
- Followed recommendations/guidance from College
- Removed waiting room
- Operating at 60% of previous capacity
- Would really like a grant to help with air purification system
- Workstation and furniture modifications
- Purchased additional equipment for additional treatment room(s) to account for
cleaning requirements in between appointments
Clarington COVID-19 Community Improvement Plan October 2020
Food Services/Restaurants
- Signage
- Sanitizing equipment
- Process to obtain customer contact information
- Constructed and furnished temporary patio to allow restaurant to reopen to
customers
- Rearrange floor plan and tables to maintain 6 feet of distance between tables,
reducing the number of tables/overall capacity
- Considering winter — wondering how that will work
- Wondering about air filtration, winterizing patio
- Had to lay off employees and decrease/modify hours of operation
- Social distancing — dine -in area was closed; recently opened and rearranged
- Purchased physical distancing stickers
- Purchased sanitizing equipment
- Closed tables
- Purchased sanitizers, masks
- Signage, arrows
- Food safe, cleaning tables
- More takeout — dine -in closed
- Plexi screens — biggest costs
- Purchased PPE
- Installed hygiene screens
- Reduced and rearranged tables
- Implemented contact tracing
- PPE and sanitizers
- Signage
- Down 90% sales. '/2 seating removed
- Created disposable menus to reduce potential for contamination
- Expanded and furnished outdoor patio area
- Installed hygiene/privacy screens between outdoor tables
- Many customers are not yet comfortable with indoor dining, so have not yet opened
indoor dining area
- Thinking ahead to preparations required as weather grows colder; indoor space will
have to be reconfigured
- Purchased heaters for patio
- Construction and furnishing of a patio to provide outdoor seating for those who do
not feel comfortable coming inside
- Hygiene barriers as required
Arts and Entertainment Businesses
- Outdoor seating areas and furniture to comply with physical distancing Public Health
recommendations and requirements for children
- Adaptations to washroom facilities
39
Clarington COVID-19 Community Improvement Plan October 2020
- Purchased and implemented PPE and cleaning products/routines
- Technology purchased (walkie talkies) to enable communication between groups of
children to provide for social distancing, and to implement temperature tracking and
contact tracing
- Cancelled children's programming through Spring 2020
- Construction of shelter to provide covered outdoor space to be used throughout all
seasons and during inclement weather
- Invested in upgraded rural internet infrastructure in order to offer more online access
to programs
- Hired additional staff to reduce size of groups participating in programs
- Reconfigured pick-up/drop-off location
- Hygiene barriers
- Floor decals, stickers and signage,
- PPE and sanitizing equipment
- Electrostatic disinfecting equipment
- Technology to implement requirements (headsets)
What were the approximate costs of the improvements/changes you have made?
- Total to start business back up: $1500 to open doors. Costs for sanitizers, etc.
ongoing
- Probably about $3000 spent to reopen
- $3500 — 4000 to do improvements/changes
- Upwards of $3000 so far
- Approximately $1000 so far
- $1000 for hygiene barriers
- $1200 for signage
- $500/month
- About $1300 total spent
- $1500 total for improvements to date
- Approximately $1500
- $3500 to date
- $300 for signage
- $1500 for hygiene screens
- $15,000 for outdoor shelter construction
- $4000 for Technology
- $11000 for outdoor eating area
- $3800 for washroom adaptations
- $1500 for sanitizing supplies
- $1300 required replacement furniture
- $400 for protection barrier
- $1200 for construction of interior walls to provide for physical separation
- Approximately $1500 for construction of outdoor seating area
- Approximately $350 for adaptations to create a curbside pick-up station
Clarington COVID-19 Community Improvement Plan October 2020
- $2000 for technology
- Approximately $3600 to construct and furnish patio
- $600 for hygiene screens and barriers
- $2500 Disinfecting Technology
- $1000 Headsets
41
Clarington COVID-19 Community Improvement Plan
October 2020
APPENDIX D: Notice of Statutory Public Meeting
Community News & Notices
2019 Final Property Tax Bill
Due: Thursday, September 17, 2020
Taxes on newly -constructed homes
Ownerswill receive tax bills forthe value of the
"land" only, excluding buildings, until MPAC
assesses your house. Once assessed, we will issue
supplementary tax billsforthe house, retroactive
to the data of possession. Th is process can take up
to two you rsand the tax bills will be due within a
short time period. Pre -payments can be made to
assist homeowners with planning for those future
supplementary tax bills.
For more information, annual tax estimates and
paymentoptions, call 905-623-3379 art. 2650 or
visit www.clarington.not/taxos
Puhlic Meering: COVID•19 Communiry
Improvement Plan
Monday, September 28 at 7 p.m.
Virtual Microsoft Teams meeting,
livestroamod for public vievving at
www.clorington.not/ calendar.
The Municipality is seeking public comments beforo
making a decision on a municipal -wide COVID-19
Community Improvement Plan (CIP). Once approved,
the CIP will provide support for qualifying local
business ownersforCOVID-19-related improvements
mado To?he ir bus inessosTo reopen safely. The CIP
ccmains f noncial incentives designed to encourage
and support private- sector im proveme nts to adapt to
the COV I D-19 a nvi ro n nr ant.
The draft COVID-19 CIP, pre -applications form and
additonaI information is available for review at the
Planning and Development Services Department and
on at www.clari ngton. not/ Fi no ncial Support
on September 8, 2020.
Questions about the COVID-19 CIP?
For more information about this matter, including
information about appeal rights, contact Sarah All in
at 905- 623 -3 379, ext. 2419 or
sal lin@clari ngton.n ot.
How to Provide Comments
Our procedures have changod as we continuo to
ado ptTo?he COVID-19 pandemic. As mandated by
Public Heath, to maintain physical distan c ing, these
meetings will take place electronically using an online
device ortelephone.
f you wish to speak at the public meeting, please
pre -register and you will he provided with further
instructions. Pre -register by completing the online
form otwww.claringion.net/delogalions or
contact the Clerk's Department at 905-623-3379
ow. 2109 or clerks@clarington.net by Friday,
September 25, 2020 at 3:30 p.m. If you are unable
to participate electronically, please contoothe
Clerk's Departmentandwe will do our utmostto
accommodate you.
We encourage you to sub rnitwritten cammenisfor
Corn mime'scon sideration to Sarah All in atsal lin@
clarington.netor by mail or drop box to d0
Temperance Street; Bowmanville, ON L1C 3A6 prior
to the date of the public meeting.
Me hlumbar. PEN a76
Freedom of informarton and Protocftan of
PrlrvcyAct
The personal infortwrfon you submit Yll become
part of rho pubNc record and may be released to rho
public. Quesrbns about the Information we collect
can be cheered to the Clerk's Departmenr or
905-623-3379r exr 2102.
Accesslbtrlry
lFyou have acressfbfty needs and require alternate
formars of th is document or other accom modartons
please ccnraLF the AccessibWi r Coordmaror ar
905-623-3379 env. 2131.
Lire 0 & A with Mayor Foster
Join Clarington Mayor Adrian
Foster for a Face book Live Q&A:
Friday, Soptembor 11,
from 3:30 to d p.m.
Find out about the continued
impacts of COVID-19on MunicipaI
services. Also learn about our
fall recreation programming. Join
us at www.facobook com/
Munc KlarnWan
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