HomeMy WebLinkAbout2020-07-14Clar*wn
Audit Committee
Minutes
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Date: July 14, 2020
Time: 2:00 PM
Place: Held Virtually via Microsoft Teams
Present were: Mayor A. Foster, Councillor J. Neal, Councillor R. Hooper
Staff present: T. Pinn, M. Marano, C. Carr, M. Pick, H. Lynch
1. Call to Order
Mayor Foster called the meeting to order at 2:00 PM.
2. Declarations of Pecuniary Interest
Councillor Hooper declared an interest on item 7.4, Financial Statements for the
Board of Management for Historic Downtown Bowmanville Business Improvement
Areas.
3. Adoption of Minutes of Previous Meeting(s)
3.1. None
4. Presentations
4.1. Melanie Dugard, Principal, Grant Thornton has been cancelled due to the final
financial statements not being reviewed.
■ Presentation will be rescheduled for next Audit Committee meeting.
5. Delegations
5.1. None
6. Communications — Receive for Information
6.1. Letter from Melanie Dugard, CPA, CA — Principal, Grant Thornton LLP "Report
to the Audit Committee strategy and results" dated July 9, 2020.
■ Item has been removed from agenda as no longer relevant. Revised letter
will be provided at next meeting.
Page 12
7. Items for Direction
7.1. Terms of Reference
Recommendation: That the Committee recommends to Council that the Terms
of Reference for the Audit and Accountability Committee be approved.
The following changes were suggested and agreed upon:
■ Length of term to be changed to 2 years;
■ Delegations at Committee meetings requires more verbage around who
can request to attend a meeting and whether other council members
need to submit a request to attend.
7.2.2019 Consolidated Financial Statements for the Municipality of Clarington
Recommendation: That the Consolidated Financial Statements for the
Municipality of Clarington for the year ending December 31, 2019 be approved.
■ Item has been deferred to next meeting.
7.3.2019 Financial Statements for the Municipality of Clarington Trusts
Recommendation: That the Financial Statements for the Municipality of
Clarington Trusts for the year ending December 31, 2019 be approved.
■ Item has been deferred to next meeting.
7.4.2019 Financial Statements for the Board of Management for Historic
Downtown Bowmanville Business Improvement Area
Recommendation: That the Financial Statements for the Board of Management
for Historic Downtown Bowmanville Business Improvement Area for the year
ending December 31, 2019 be approved.
■ Item has been deferred to next meeting.
7.5.2019 Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area
Recommendation: That the Financial Statements for the Board of Management
for the Newcastle Central Business District Improvement Area for the year
ending December 31, 2019 be approved.
■ Item has been deferred to next meeting.
Page 13
7.6.2019 Financial Statements for the Orono Central Business District
Improvement Area
Recommendation: That the Financial Statements for the Board of Management
for the Orono Central Business District Improvement Area for the year ending
December 31, 2019 be approved.
■ Item has been deferred to next meeting.
7.7.Internal Audit Policy
Recommendation: That Staff report back to the Audit and Accountability
Committee with an updated Internal Audit Policy for the role of the internal audit
function.
■ Committee agreed to staff's recommendation to report back with an
updated policy, as soon as possible.
8. Other Business
■ Finance will be going out for RFP for audit services for the 2020 year end.
■ Committee requested that the DMIP appraise the Neil Newton photos at
Tyrone Community Centre, in conjunction with item 18(b) on the
Municipality of Clarington's financial statements.
9. Adjournment
Moved by Councillor Neal
Seconded by Councillor Hooper
That the meeting adjourn at 3:17 PM.
Carried