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HomeMy WebLinkAbout2007-11-14 Minutes I - 3 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES November 14, 2007 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: K. Isnor, Chair P. Ford B. Colville W. Taimer J. Witheridge M. Carlton Councillor G. Robinson S. Laing J. Rook Regrets: Mayor Abernethy J. Murray Staff: M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: Councillor Robinson THAT the agenda be approved. MOTION CARRIED 3. ADOPTION OF MINUTES Moved by: J. Witheridge Seconded by: J. Rook THAT the minutes of the October 10, 2007 Board Meeting be approved. MOTION CARRIED Page 2 4. BUSINESS ARISING (a) The Chair asked for updates from the Committees on Long Term Vision. It was reported that the Executive Committee had not yet had an opportunity to meet,but that there would be a meeting held in the near future. It was decided discussion from Committees on Long Term Vision would take place under Committee Reports. (b) The Administrator advised that the Committee for the Bowmanville 150"'Amiiversary wish to use the Sarah Jane Williams Heritage Centre as headquarters for the celebrations. It was agreed this would be advantageous for the museum. The event is to be held the weekend of June 28' and in conjunction with Canada Day which will also be celebrated as usual at the Bowmanville Museum. 5. CORRESPONDENCE Moved by: J. Witheridge Seconded by: Councillor Robinson THAT the correspondence be accepted. MOTION CARRIED 6. COMMITTEE REPORTS: Finance Committee: The Chair discussed the report with the members stating that some federal grant money is still outstanding in addition to the provincial grant funds. A cheque for$2500 was received from Bell as part of their program for employees volunteering at the museum. The Kirby Church project was discussed as there is an invoice for $470 for heating and electrical services for the church. Discussion was held as to who should be responsible for this charge, the Church or the Museum. It was agreed that the building must be kept up in order for it to be ready for the move to the museum site. Moved b y: S. Laing Seconded by P. Ford THAT the Finance Report be accepted with the deletion of the motion "that the monies in the Kirby Church account may be used for the upkeep of the Church." MOTON CARRIED Page 3 Moved by: Councillor Robinson Seconded by: B . Colville THAT we move $1200 of the interest account into the Kirby Church account and the bills for the Church be paid from this account. MOTION CARRIED (5-3) Property Committee: The Property Committee Report was reviewed by the members and discussed. Moved by: J. Rook Seconded by: S. Laing THAT the Property Committee Report be accepted. MOTION CARRIED Collections Committee: The 150t" celebration was discussed as well as the schedule of events for 2008. Moved by: M. Carlton Seconded by: B. Colville THAT the Collections and Event Planning Committee Report be accepted with the amendment to the Schedule of Events for May 10 by deleting `Grow with us Garden Exhibit' to `History of Bowmanville' MOTION CARRIED Administrator's Report: The Administrator advised that work on the sidewalk has begun and will be completed very soon. Members were invited to take a look at the sidewalk. The Municipality has submitted audit to the Province and the museum is now waiting for the Community Museum Operating Grant to arrive. The Municipal Grant has been completed and submitted to the Municipality. The Pioneer Survivor exhibit will be opened on November 20, 2007. Open house at the Bowmanville Museum will be held December 5. All Board members were invited to attend this annual Christmas event. Page 4 8. NEW BUSINESS Discussion on the Long Term Vision took place and it was agreed that as time was growing short, this discussion would take place at the December meeting. Moved by: J. Witheridge Seconded by: P. Ford THAT discussion on Long Term Vision be tabled to the meeting of December 12, 2007. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING: The next meeting of the Clarington Museums &Archives Board will take place on DECEMBER 12, 2007 at the Sarah Jane Williams Heritage Centre commencing at 7:00 p.m. 10. ADJOURNMENT Moved by: Councillor Robinson THAT the meeting adjourn at 8:30 p.m.