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HomeMy WebLinkAbout2007-09-07 Minutes I - 4 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES September 12, 2007 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present: K. Isnor, Chair P. Ford B. Colville W. Tanner J. Witheridge M. Carlton Regrets: Mayor Abernethy S. Laing J. Rook J. Murray Councillor Robinson Staff. M. Rutherford Conrad, Administrator M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:05 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: B. Colville THAT the agenda be approved. MOTION CARRIED 3. ADOPTION OF MINUTES Moved by: P. Ford Seconded by: W. Tanner THAT the minutes of the June 13, 2007 Board Meeting be approved. MOTION CARRIED Page 2 4. BUSINESS ARISING (a) The Chair advised that committee appointments should be made for the two new Board Members. J. Witheridge agreed to join the Property Committee and W. Tamler agreed to join the Collections Committee. (b) J. Witheridge suggested that a long teen vision for the Clarington Museums be considered by the Board in the immediate future and that a special meeting of the Board be called for this purpose. The Administrator advised that there was a draft long term vision which had been in place for some time which does need to be either modified or endorsed by the Board. It was discussed that the first priority is the move of the Kirby Church. Moved by: J. Witheridge Seconded by: W. Tanner THAT time be set aside at the November board meeting for the board members to establish a long term vision for Clarington Museums and Archives. MOTION CARRIED (c) The Administrator advised that the museum had been approached by a person wishing to buy an organ that had been deaccessioned as the museum has a duplicate. It is the policy of the museum that deaccessioned articles are put up for auction out of the area. The price offered for the organ is $300.00, and as the organ will be in used in a private home for the purpose of choir practice and will be picked up by the purchaser, it was suggested that the museum accept the offer to purchase this organ. Moved by: M. Carlton Seconded by: B. Colville THAT the museum proceed with the sale of the deaccessioned organ for the purchase price of$300.00 MOTION CARRIED 5. CORRESPONDENCE Moved by: J. Witheridge Seconded by: W. Tanner THAT the correspondence be accepted. MOTION CARRIED Page Three 6. COMMITTEE REPORTS (a) Finance Committee: Moved by: P. Ford Seconded by: B. Colville THAT the Finance Committee report be accepted. MOTION CARRIED 7. ADMINISTRATOR'S REPORT The Administrator reported that the Sunday teas on the verandah had been well accepted for the first year. It was noted that numbers of visits to the museum were down,but the reason for this could be due to the local economy. Moved by: J. Witheridge Seconded by: P. Ford THAT the Administrator's Report be accepted. MOTION CARRIED 8. NEW BUSINESS The walkway between the Bowmanville Museum and the Sarah Jane Williams Heritage Centre was discussed. The Administrator explained that quotes were being received for the work to be done and also how the walkway would look when finished. Moved by: J. Witheridge Seconded by: W. Tamier THAT the Property Committee select the best quote for the walkway. MOTION CARRIED Page Four 9. DATE AND PLACE FOR THE NEXT BOARD MEETING The next meeting of the Clarington Museums &Archives Board will be held October 10, 2007 at the Sarah Jane Williams Heritage Centre commencing at 7:00 p.m. 10. ADJOURNMENT Moved by J. Witheridge that the meeting adjourn at 8:30 p.m.