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General Government Committee
Minutes
Date: September 28, 2020
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones,
Councillor M. Zwart
Present Via Electronic Councillor G. Anderson, Councillor J. Neal, Councillor C. Traill,
Means:
Staff Present: J. Gallagher, L. Patenaude
Present Via Electronic A. Allison, G. Acorn, R. Albright, F. Langmaid, R. Maciver, S.
Means: Brake, M. Marano, T. Pinn, G. Weir, A. Greentree
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Neal asked that New Business items regarding Servicing Rundle Road
and Highway 2 and Implementation of Phase 2 of Grant Thornton Report, be
added to the New Business - Consideration section of the Agenda.
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General Government Committee Minutes September 28, 2020
4. Adopt the Agenda
Resolution #GG-308-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of
September 28, 2020 be adopted with the addition of the following New Business
Items:
• Servicing Rundle Road and Highway 2
• Implementation of Phase 2 of Grant Thornton Report
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Joint General Government and Planning and Development
Committee Meeting of September 14, 2020
7.2 Minutes of a Special General Government Committee Meeting of
September 21, 2020
Resolution #GG-309-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the minutes of the Joint General Government and Planning and
Development Committee meeting held on September 14, 2020 and the minutes
of the Special General Government Committee meeting held on September 21,
2020, be approved.
Carried
8. Delegations
8.1 Raj Kanthasamy, Regarding The Need for a Hindu Temple in Clarington
Mr. Kanthasamy had notified the Clerk's Department to withdraw his delegation.
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8.2 Scott Parnell, Canadian Nuclear Laboratories, Regarding Port Granby
Project Update
Scott Parnell, Canadian Nuclear Laboratories (CNL) was present via electronic
means regarding Port Granby Project Update. Mr. Parnell made a verbal
presentation to accompany an electronic presentation. He explained how the
CNL has been operating during the COVID-19 Pandemic and how they have
been impacted. Mr. Parnell stated that they have been gradually restarting their
work with new measures for COVID-19 both in the office and in the field. He
provided background on the Port Granby project and noted that they have
completed the safe transfer of historic waste, away from the Lake Ontario
shoreline, and have begun to restore the site to a more natural state. Mr. Parnell
stated that they appreciate the Municipality of Clarington's support from Staff and
the Municipal Review Team. He explained that the long-term waste
management facility waste has been placed in cells, cap construction is
underway, and water management measures have been successful and will
continue to down scale.
Mr. Parnell also provided an update on the Port Granby bluffs. He explained that
the East Gorge Groundwater Collection System is being installed, topsoil/seeding
on the south site was completed in mid -September, and Cell 1 waste
grading/shaping/closure is anticipated this fall. Mr. Parnell explained that the
Wastewater Treatment Plant has had the lake tanks removed and the bioreactor
and equalization pond cleaned out. He added that they are trucking solid waste
material to the Port Hope facility for storage. Mr. Parnell noted that the route is
direct from the facility in Port Hope, along Concession 1 and up to the Highway
401, and that it has support from the Municipality of Port Hope and Clarington
Staff. He explained the remediation verification process and advised of the
future project goals and timeline. Mr. Parnell noted that they are involved with
community outreach activities and will continue to hold stakeholder meetings and
presentations about the Port Granby Project. He explained that they are in the
process of an application to change the cleanup criteria which is currently used to
determine when remediation of a PHAI site is complete and noted the benefits for
a revised cleanup criteria. Mr. Parnell provided information for public feedback
and answered questions from Members of Committee.
Resolution #GG-310-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the delegation of Scott Parnell, Canadian Nuclear Laboratories, regarding
Port Granby Project Update, be received with thanks.
Carried
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9. Communications — Receive for Information
9.2 Minutes from the Newcastle Business Improvement Area dated September
10, 2020
9.3 Minutes from the Energy from Waste - Waste Management Advisory
Committee dated July 15, 2020
9.4 D. Patrick McNeil, Chair -Board of Directors, Elexicon Corporation,
Regarding Elexicon Corporation Dividend Payment
9.6 The Honourable Seamus O'Regan, Minister of Natural Resources,
Response to Correspondence Arising out of Resolution #C-282-20
Resolution #GG-311-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Items 9.2, 9.3, 9.4 and 9.6 be received for information, on
consent, with the exception of items 9.1, 9.5, 9.7 and 9.8.
Carried
9.1 Minutes from the Accountability and Audit Committee dated July 14, 2020
Resolution #GG-312-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Correspondence Item 9.1 be received for information.
Carried as Amended
Resolution #GG-313-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-312-20 be amended by adding the following
at the end:
That the Accountability and Audit Committee's Terms of Reference be
amended by adding the words "(including any actions taken)" after the
words "The unapproved minutes".
Carried
The foregoing Resolution #GG-312-20 was then put to a vote and carried as
amended.
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General Government Committee Minutes September 28, 2020
9.5 Memo from Stephen Brake, Director of Public Works, Regarding Drainage
in Solina
Resolution #GG-314-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 9.5 be received for information.
Carried
9.7 Dan Carter, Mayor, City of Oshawa, Regarding Municipal Challenges
Regarding On -Line Home -Sharing Platforms
Resolution #GG-315-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 9.7 be received for information.
Carried
9.8 Memo from Ron Albright, Manager of Infrastructure, Regarding Whistle
Cessation Background for Belleville and Markham
Resolution #GG-316-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 9.8 be referred to the consideration of Unfinished
Business Item 21.1, Report FND-029-20 Whistle Cessation Funding Options.
Carried
10. Communications — Direction
10.1 Andrew Evers, Manager, Environmental Assessment Services, Ministry of
Environment, Conservation and Parks, Regarding Response to the
Proposed Anaerobic Digestion Facility
Resolution #GG-317-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Item 10.1 be referred to the consideration of Unfinished
Business Item 21.2, Elaine Baxter-Trahair, Chief Administrative Officer, Region
of Durham, Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project.
Carried
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Recess
Resolution #GG-318-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:47 a.m. with Councillor Zwart in the Chair.
11. Presentations
No Presentations.
12. Public Works Department Reports
No Reports for this section of the Agenda.
13. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
13.1 ESD-006-20 Emergency Services Activity Report — Q2 2020
Resolution #GG-319-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report ESD-006-20 be received for information.
Carried
14. Community Services Department Reports
No Reports for this section of the Agenda.
15. Municipal Clerk's Department Reports
No Reports for this section of the Agenda.
16. Corporate Services Department Reports
No Reports for this section of the Agenda.
17. Finance Department Reports
Councillor Neal chaired this portion of the meeting.
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17.1
17.2
17.3
FND-032-20 Award of Contracts During Council Recess
Resolution #GG-320-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report FND-032-20 be received for information.
Carried
FND-033-20 Financial Update as at June 30, 2020
Resolution #GG-321-20
Moved by Mayor Foster
Seconded by Councillor Jones
That Report FND-033-20 be received for information.
Carried
FND-034-20 Design and Build Newcastle Skate Park
Resolution #GG-323-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FND-034-20 be received;
That the proposal received from Transition Construction and Scatliff + Miller +
Murray having the highest rank proposal and a bid of $290,016.00 (net HST
rebate), meeting all terms, conditions and specifications of RFP2020-6 be
awarded the contract for the design and build services for the Newcastle Skate
Park;
That the funds required for this project including a 5% contingency allowance in
the total amount of $305,000.00 (net HST rebate) is in the approved budget
allocation as provided, be funded from the following account:
Description Account Number Amount
Newcastle Community Park 110-32-325-83436-7401 $305,000
That all interested parties listed in Report FND-034-20 and any delegations be
advised of Council's decision.
Carried
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Resolution #GG-322-20
Moved by Councillor Neal
Seconded by Councillor Jones
The Committee recessed for their one hour scheduled break as per the
Procedural By- law, to reconvene at 12:50 p.m.
Carried
The meeting reconvened at 12:52 p.m. with Mayor Foster in the Chair.
Councillor Neal raised a Point of Order where he asked why Mayor Foster allows
others to ask questions of Staff during a meeting but that Councillor Neal is
discouraged from asking questions. Mayor Foster stated that he had asked that
all Members of Council please refrain from asking questions of a personal
interest to Staff, during meetings, and that he had not singled out Councillor
Neal.
18. Solicitor's Department Reports
No Reports for this section of the Agenda.
19. CAO Office Reports
No Reports for this section of the Agenda.
20. New Business — Consideration
20.1 Apron Parking
Resolution #GG-324-20
Moved by Councillor Traill
Seconded by Councillor Zwart
Whereas, by Resolution #GPA-468-13, Clarington amended the Traffic and
Parking By-law to permit parking on the paved portion of the boulevard apron
provided that the vehicle does not encroach on the sidewalk, or the travelled
portion of the roadway;
And whereas since this By-law amendment was enacted, residents have
received thousands of tickets for varying degrees of encroachment on the
sidewalk while taking advantage of the By-law amendment to allow boulevard
parking;
And whereas nearly all trucks, full-size SUVs and minivans do not fit on the
paved portion of the boulevard apron without some encroachment on either the
sidewalk of the roadway;
Now therefore be it resolved that Staff report back on allowing a maximum
amount of encroachment on the sidewalk or the travelled portion of the roadway
to as to give clarity to residents and to enhance the existing By-law.
Motion Lost
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General Government Committee Minutes September 28, 2020
20.2 Public Access to Municipal Property East of Mearns Avenue at Longworth
Avenue
Resolution #GG-325-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas local residents, groups of young people, and recreational vehicles are
accessing Municipally owned Environmental Protection (EP) property
immediately south of Longworth Avenue and east of Mearns Avenue;
And whereas the majority of the pedestrians and the all -terrain vehicles are
accessing the area at the east end of Longworth next through a narrow entrance
adjacent to a private residence located at 273 Longworth Avenue;
And whereas the municipal property is part of the Soper Creek watershed and
includes a small grassy clearing south of three residences on Longworth, a "trail"
that extends along a precipitous thirty-foot drop from Longworth Avenue south to
the train tracks, curving west along the rail corridor to a dead end at Mearns
Avenue; a stormwater management pond which fills in the spring; all of which
pose a serious threat to the health and safety of residents unlawfully accessing
the land;
And whereas Clarington has installed a fence along Mearns Avenue preventing
access to this area;
Now therefore be it resolved:
That Staff install chain link fencing at least six feet high along the east end of
Longworth from Crough Street along the cul-de-sac to the property located at
273 Longworth Avenue (approximately forty feet) and a short section west of 285
Longworth Avenue (approximately eight feet);
That Staff install signage, similar to the signage in place on the fence at
Mearns/Longworth, indicating the property is Municipal/EP property and that no
trespassing is permitted; and
That Canadian Pacific (CP) Railway be asked to repair the damaged fence along
the north side of the train tracks immediately east of Mearns Avenue at
Longworth Avenue and to take the necessary steps to prevent the Municipal
land east of Mearns Avenue from being accessed via the train tracks (i.e. install
additional fencing as required).
Carried
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20.3 Public -Private Proposal for Uxbridge Municipal Park and Trail System
Resolution #GG-326-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Uxbridge Municipal Park and Trail System Linkage Proposal be
endorsed by the Municipality of Clarington.
Carried
20.4 Servicing Rundle Road and Highway 2
Resolution #GG-327-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff be directed to report back, at the next Council meeting, on options for
servicing Rundle Road and Highway 2.
Carried, on a Recorded Vote (See following Motions)
Resolution #GG-328-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-327-20 for a second time.
Carried
Resolution #GG-329-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-327-20 for a third time.
Carried
The foregoing Resolution #GG-328-20 was put to a recorded vote and carried, as
indicated below:
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried (4 to 3)
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20.5 Implementation of Phase 2 of Grant Thornton Report
Resolution #GG-330-20
Moved by Councillor Neal
Seconded by Councillor Jones
That New Business Item 20.5, regarding the Grant Thornton Report, be referred
to closed session at the end of the meeting.
Carried
Recess
Resolution #GG-331-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:30 p.m. with Mayor Foster in the Chair.
21. Unfinished Business
21.1 FND-029-20 Whistle Cessation Funding Options (Referred from the
September 14, 2020 Joint Committee Meeting)
Resolution #GG-332-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Report FND-029-20 be received;
That $750,000, from the Tax Rate Stabilization Reserve Fund, be approved for
capital work to complete whistle cessation work for Cobbledick Road and Bennett
Road crossings;
That Staff proceed with all necessary steps in order for whistle cessations at
Cobbledick Road and Bennett Road crossings to be approved by Transport
Canada -land
That all interested parties listed in Report FND-029-20 and any delegations be
advised of Council's decision.
Carried, on a Recorded Vote (See following Motions)
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Resolution #GG-333-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-332-20 for a second time.
Carried
The foregoing Resolution #GG-332-20 was put to a recorded vote and carried, as
indicated below:
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried (4 to 3)
21.2 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham,
Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project (Referred
from the September 21, 2020 Council Meeting)
Resolution #GG-334-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 21.2, regarding the anaerobic digestion project, be referred to closed
session at the end of the meeting.
Carried
21.3 Gavin Battarino, Special Project Officer, Ministry of the Environment,
Conservation and Parks, Regarding EA Designation Request - Anaerobic
Digester
Resolution #GG-335-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Item 21.3, correspondence from Gavin Battarino, Special Project Officer,
Ministry of the Environment, Conservation and Parks, Regarding EA Designation
Request - Anaerobic Digester, be received for information.
Carried
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22. Confidential Reports
22.1 LGL-007-20 Prohibition of Hate Symbols
Resolution #GG-336-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report LGL-007-20, regarding Prohibition of Hate Symbols, be referred to
the Diversity Advisory Committee.
Carried
Closed Session
Resolution #GG-337-20
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing the following
matters that deals with:
• Personal matters about an identifiable individual, including municipal or local
board employees;
• Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board
Carried
Rise and Report
The meeting resumed in open session at 4:33 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and three resolution
was passed on procedural matters.
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21.2 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham,
Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project (Referred
from the September 21, 2020 Council Meeting)
Resolution #GG-338-20
Moved by Councillor Neal
Seconded by Councillor Jones
That item 21.2 be referred to the next Regular Council meeting dated October
13, 2020.
Carried
23. Adjournment
Resolution #GG-339-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the meeting adjourn at 4:36 p.m.
Carried
_f 4/4yor
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