HomeMy WebLinkAbout2007-03-07 Minutes I - 5
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
March 7, 2007
Sarah Jane Williams Heritage Centre
62 Temperance Street
Bowmanville, Ontario
Present: K. Isnor
S. Laing
J. Richards
J. Rook
J. Murray
M. Carleton
B. Colville
Councillor G. Robinson
Regrets: Mayor J. Abernethy
Absent: P. Ford
M. Carlton
Staff: M. Rutherford Conrad,Administrator
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:03 p.m
2. ADOPTION OF AGENDA
Moved by: J. Richards Seconded by: S. Laing
THAT the agenda be approved.
MOTION CARRIED
3. APPROVAL OF MINUTES
Moved by: J. Murray Seconded by: J. Richards
THAT the minutes of the Board meeting of December 6, 2006 be
approved with the amendment to change P. Ford from the Absent category
to Regrets.
MOTION CARRIED
4. BUSINESS ARISING
a) By Law Review:
The Chair provided an update on the By Law review. Two
meetings, on Feb 5 and March 5, have been held with Mayor,
Councillor and municipal staff to work on the By Law
administering Clarington Museums and Archives. A final
review of the By Law will come to the April meeting of the
Board for Board approval. Then the By Law will go to GP&A
and Council for ratification.
5. COMMITTEE REPORTS
a) Finance Committee:
A brief report was submitted by the Finance Chair.
Moved by:J. Richards Seconded by: J. Murray
THAT the bill to McWilliams Moving and Storage be paid.
MOTION CARRIED
Moved by:S. Laing Seconded by:Councillor G. Robinson
THAT the Finance Committee report be accepted and bills
paid.
MOTION CARRIED
6. ADMINISTRATOR'S REPORT
The Administrator reviewed upcoming exhibits and events. She reported
that the Medieval Exhibit has been well attended. The March Break
History Camp is fully booked.
Moved by: B. Colville Seconded by: J. Richards
THAT the Administrators Report be accepted.
MOTION CARRIED
7. NEW BUSINESS
J. Rook is a member of Clarington Heritage Committee. A member of the
Museum Board is also suppose to sit on this Committee. J. Rook offered
to fill that position on behalf of the Board.
Moved by: S. Laing Seconded by: J. Richards
THAT J. Rook be the Museum Board representative on the
Clarington Heritage Committee.
MOTION CARRIED
Councillor G. Robinson asked about the date of the next Property
Inspection. The Administrator advised that there should be one within the
Month. The Administrator and the Director of Operations had met to
review issues on Property Report. Councillor G. Robinson requested
updates on well at Clarke Museum, the Boys Bedroom at Bowmanville
Museum and planning for the Orono 175.
8. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held APRIL 11, 2007 at the Sarah Jane Williams
Heritage Centre, beginning at 7:00 p.m.
9. ADJOURNMENT
Moved by: Councillor G. Robinson
THAT the meeting adjourn at 8:08 p.m.