HomeMy WebLinkAbout2007-12-12 Minutes I - 4
CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
December 12, 2007
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: K. Isnor, Chair
B. Colville
W. Tanner
J. Witheridge
M. Carlton
S. Laing
J. Rook
Mayor Abernethy
Regrets: P. Ford
Councillor Robinson
Absent: J. Murray
Staff: M. Rutherford Conrad, Administrator
M. Home, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:05 p.m.
2. ADOPTION OF AGENDA
Moved by: J. Witheridge Seconded by: S. Laing
THAT the agenda be approved.
MOTION CARRIED
3. ADOPTION OF MINUTES
Moved by: S. Laing Seconded by: J. Rook
THAT the minutes of the October 10, 2007 Board Meeting be approved, with the
corrections on page 4 of the spelling of the name of B. Colville.
MOTION CARRIED
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4. BUSINESS ARISING
(a) Moved by: J. Witheridge Seconded by: Mayor Abernethy
THAT the Long Term Vision Update be tabled to the February 2008
meeting.
MOTION CARRIED
(b) The Board Members were shown the new website on screen by the
Administrator. Discussion took place and it was agreed that the website
was well done. A request was put forward to include an option on the
website to print blank forms.
5. COMMITTEE REPORTS
Finance Committee:
The Finance Chair discussed the report with the members. The Administrator
advised that the Provincial Grant had not been received as yet; also, Federal
Grants from the Work Experience program are still outstanding.
New revenue is being received fiom the events programs which are all full to the
end of December and into the New Year. The programming at Clarington
Museums was recently used as an example of a successful conununity museum
during discussions at the Scugog Shores Museum as they considered new
museum space for programming.
Moved by: S. Laing Seconded by: B. Colville
THAT the Finance Committee Report be accepted.
MOTION CARRIED
Friends Report
S. Laing reported for the Friends of the Museum, stating that they had collected
$1,036.77 on the day of the sale in addition to another $200 collected since the
Craft and Bake Sale. By the end of the season she expects to reach $1400.00
revenue from the Craft and Bake Sale items. This money is used for projects at
the museum. Thanks was expressed on behalf of the Board to the Friends of the
Museum.
6. ADMINISTRATOR'S REPORT
Page 2
The Administrator reported that 240 visitors had visited the Bowmanville
Museum at the annual Open House. The Clarice Museum will be the site for
Hogmanay on January 13t". The members were givcn a chart showing the event
numbers to be up for 2007.
Moved by: J. Witheridge Seconded by: Mayor Abernethy
THAT the Administrator's Report be accepted.
MOTION CARRIED
7. NEW BUSINESS
a) Policy Manual
Section 3 of the Policy Manual was given to the Board members to be inserted in
their Policy binders. As the new board will be selected at the January meeting it was
suggested by the Administrator that a committee be set up to review the Policy
Manual and bring it up to date; also, Sections 11 and 15 of the manual need to be
approved by the Board.
b) Mayor's Levee
Discussion was held re the Mayor's Levee which will be held in January at the Beech
Centre and a suggestion was made by Mayor Abernethy that we try to keep the
people entertained while they stand in line to greet Mayor and Councillors. It was
suggested that the museum have a display similar to last year's Levee. The Mayor
mentioned that it would be the `kick off for the Bowmanville 150 and that perhaps
this could be incorporated. The 150 celebration was discussed and the Administrator
advised the she was asked to serve on the Committee and that the Sarah Jane
Williams Heritage Centre had been suggested as headquarters.
8. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Clarington Museums &Archives Board will take place
on JANUARY 9, 2008 at the Sarah Jane Williams Heritage Centre, commencing
at 7:00 p.m. This Board Meeting will also include the election of members.
9. ADJOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:15 p.m.
Page 3
Minutes for the December 12, 2007 meeting of the Clarington Museums and
Archives Board have been accepted and approved on
Chair,Clarington Museums and Archives Board Administrator,Clarington Museums and Archives
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